Official UK procurement notice
Cloch Housing Association - Landscape Maintenance Contract 2021-2023
Authority: Cloch Housing Association Ltd (Housing)
What is being bought
Published requirement descriptionThe Contract will principally comprise litter picking, grass cutting and leaf collection landscape maintenance services to existing properties and common landscaped areas throughout Greenock, Inverkip and Port Glasgow, Inverclyde to the areas detailed within the Landscape Architects tender drawings. The Contract may also include tree maintenance services, tree and stump removal works, and repairs to existing damaged grass areas.
The Contract is also envisaged to include landscape maintenance services to private house or cottage flat gardens of Cloch Housing Association’s customers through a ‘Garden Tidy Scheme’. The approximate current annual cost of the Garden Tidy Scheme is 16913GBP excluding VAT.
The commencement date for the Measured Term Contract is currently estimated to be 1st April 2021 and the completion date is 31st March 2024.
Subject to satisfactory performance of the Contractor, which will be assessed through measurement of the Key Performance Indicator’s (Refer Tender Document F), it is intended that the Contract will be extended on an annual basis by a maximum of two further years until 2026. Orders for future landscape maintenance services may be placed by Cloch Housing Association during Years Four and Five, or at any point until expiry of the Measured Term Contract (maximum of five years from the date of entering into the Contract).
- Recurrence: 2023 at the earliest if the optional 12 month extensions are not applied
CPV: Grounds maintenance services · Landscape gardening services
The lotProcurement structure
single lot · value publishedLot #1The procurement is being undertaken in accordance with Regulation 28 'Open Procedure'…AwardedRenewalPublished value£543,565
The procurement is being undertaken in accordance with Regulation 28 'Open Procedure' of the Public Contracts (Scotland) Regulations 2015.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 60
- Price: 40
- Suitability
4A.2 - Where it is required, within a bidder’s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service. Bidders must confirm if they hold the particular authorisation or memberships.
- Economic & financial standing
Question 4B.1.1 - Bidders will be required to have a minimum 'general' yearly turnover of 217426 GBP for the last two years.
Question 4B.1.2 - Bidders will be required to have an average yearly turnover of a minimum of 217426 GBP for the last two years.
Question 4B.3 - Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.
4B.5.1 and 4B.5.2 - It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurances indicated below:
Employer's (Compulsory) Liability Insurance - 5,000,000 GBP Public Liability Insurance - 5,000,000 GBP
- Technical & professional ability
4C.8.1 - Bidders will be required to confirm their average annual manpower for the last three years.
4C.8.2 - Bidders will be required to confirm their and the number of managerial staff for the last three years.
4C.9 - Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in II.2.4 in the Find a Tender Service Contract Notice or the relevant section of the Site Notice.
4C.10 - Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract. Minimum level(s) of standards required:
SPD (Scotland), Part C Technical and Professional Ability - Bidders responses to Part C of the SPD (Scotland) will be limited to a maximum of fifteen A4 single sided pages, excluding any certification that a Bidder submits in support of their response, which must be completed in English using Arial 11 font
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 2023 at the earliest if the optional 12 month extensions are not applied
- First published
- 11 Feb 2021, 11:24 GMT
- Last source update
- 3 Nov 2021, 16:15 GMT
- Award evaluation window
- 12 Feb 2021 – …
- FTS notice number
2021/S 000-027592- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-028a15Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
The performance of the successful Bidder will be monitored through the Key Performance Indicators described within Tender Document F
Key Performance Indicators attached to this Contract Notice.
Where performance falls below the minimum acceptable level during the Contract, the successful Bidder will be required to produce a Remedial Plan for the approval of Cloch Housing Association.
Failure to produce a Remedial Plan or implement an approved Remedial Plan will be deemed to be a breach of the Contract, which may lead to the termination of the successful Bidder's Contract.
Publisher note: (SC Ref:672575)
How it was run
Official noticeTender documents are also served through a separate tool: http://www.publiccontractsscotland.gov.uk ↗
- Submission deadline
- 12 Feb 2021, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 12 Feb 2021, 12:00 GMT
Timeline
12 Feb 2021 → 3 Nov 2021 · 4 dates- Submission deadline12 Feb 2021, 12:00 GMT
- Bids opened12 Feb 2021, 12:00 GMT
- Bids must remain valid until10 Aug 2021, 23:59 BST
- Notice published3 Nov 2021, 16:15 GMT
Notice history
5 events · 3 releases on Find a Tender · since 27 Jul 2021- Published value published: £543,56527 Jul 2021, 18:14 BST
- Status changed to active27 Jul 2021, 18:14 BST
- Procurement method changed27 Jul 2021, 18:14 BST
- Deadline moved to 12 Feb 2021, 12:00 GMT27 Jul 2021, 18:14 BST-5 days · was 17 Feb 2021, 12:00 GMT
- Status changed to complete3 Nov 2021, 16:15 GMT
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 12 Feb 2021 | 17 Feb 2021 | +5 d |
| — | Bid validityMinimum time frame during which the tenderer must maintain the tender · IV.2.6 | 10 Aug 2021 | 16 Aug 2021 | +6 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 12 Feb 2021 | 17 Feb 2021 | +5 d |
Quantities revised for Modelcodes C001a, C003 and C004a
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Nurture Landscapes Ltd | — | — | Awarded |
Contracts
Contract 027592-2021-1 · Nurture Landscapes Ltd
- Signed
- 2 Nov 2021
- Value
- —
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| The procurement is being undertaken in accordance with Regulation 28 'Open Procedure'… | 3bids · 3 electronic · 3 from abroad | 2 | — | £74,772 – £163,546 |
| Whole notice | — | — | — | £74,772 – £163,546 |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Greenock Sheriff Court and Justice of the Peace CourtReview body
Process and specification contact points (1)
- A.D.A Construction Consultants LtdProcess contact point
Bidders & participating suppliers
1 commercial party on the notice- Nurture Landscapes LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.