Official UK procurement notice
Clinical Exams and Assessment Software
Authority: Cardiff University (Education)
Sectors: Software Packages & ERP (48) Delivery: UK
Published estimate£485,695≈ £90k / year · £582,834 inc. VAT · 1 value update
Submissions closed 16 Apr 2025
Contract term 5 yrs 5 mostarts 5 May 2025
What is being bought
Published requirement descriptionSix schools in the College of Biomedical and Life Sciences assess their students’ practical, clinical and communication skills using Objective Structured Clinical Examinations. They are high stake exams and form an essential component for clinical, regulated Programmes. Manual, paper-based processes and manual data entry present a high risk of human error, so a software solution is being sought.
- How the procedure runs: The University will be running this process as a competitive flexible procedure, advertised both on the Central Digital Platform and Sell2Wales. The Procurement Process is a bespoke, process which will establish a preferred bidder. As part of the tender process, bidders are invited to submit their terms and conditions/licence agreements. Cardiff University will evaluate bids, and identify the preferred bidder. If the preferred bidder’s Terms and Conditions are acceptable to Cardiff University, the University reserves the right to make an award based on those terms without further negotiation. If the terms are unacceptable, the University engage with the preferred bidder to agree terms acceptable to the University. If terms acceptable to the University cannot be agreed with the preferred bidder, the University reserves the right to remove preferred bidders status from the highest scoring bidder and award it to the second highest bidder and agree acceptable terms with that bidder (and so on).
- No preliminary market engagement: No formal Preliminary Market engagement has taken place
CPV: Software package and information systems
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£485,695
- Value
- £485,695 exc. VAT · £582,834 inc. VAT
48000000 Software package and information systems
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published — the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (3)
- Quality — 60%
- Responsible Procurement — 10%
- Price — 30%
Published award criteria (3)
- Quality — As detailed in tender documents
- Responsible Procurement — As detailed in Tender Documents
- Price — As detailed in Tender documents
What this means for your bid
- Price carries 30 of 100 points — a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring — the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 28 May 2025, 16:30 BST
- Last source update
- 28 May 2025, 16:30 BST
- Award evaluation window
- Submission end — 1 May 2025, 23:59 BST
- Authority reference
CU.1883.TH- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04f736Find a Tender
- How it runs
- The University will be running this process as a competitive flexible procedure, advertised both on the Central Digital Platform and Sell2Wales. The Procurement Process is a bespoke, process which will establish a preferred bidder. As part of the tender process, bidders are invited to submit their terms and conditions/licence agreements. Cardiff University will evaluate bids, and identify the preferred bidder. If the preferred bidder’s Terms and Conditions are acceptable to Cardiff University, the University reserves the right to make an award based on those terms without further negotiation. If the terms are unacceptable, the University engage with the preferred bidder to agree terms acceptable to the University. If terms acceptable to the University cannot be agreed with the preferred bidder, the University reserves the right to remove preferred bidders status from the highest scoring bidder and award it to the second highest bidder and agree acceptable terms with that bidder (and so on).
How it was run
Official noticeRun through: In-tend · Who buys & how to bid on In-tend
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
- Submission deadline
- 16 Apr 2025, 12:00 BST
- Clarification deadline
- 4 Apr 2025, 00:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- cy, en
Detailed submission instructions & authority contactsFrom official release
Timeline
6 published dates · Europe/London- Tender notice published21 Mar 2025, 11:22 GMT
- Clarification questions by4 Apr 2025, 00:00 BST
- Submission deadline16 Apr 2025, 12:00 BST
- Award decision expected by1 May 2025, 23:59 BST
- Contract starts5 May 2025, 00:00 BST
- Latest notice published28 May 2025, 16:30 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics — not a forecastAwards 1
| Awarded to | Value | Date | Status |
|---|---|---|---|
| supplier not published | — | 28 May 2025 | CancelledDuplicate Notice |
Notice history
7 events · 2 releases on Find a Tender · since 21 Mar 2025- Procurement termination notice published28 May 2025, 16:30 BSTUK12
- Published value updated28 May 2025, 16:30 BSTwas £485,695
- Status changed to complete28 May 2025, 16:30 BST
- Procurement method changed28 May 2025, 16:30 BST
- Deadline withdrawn28 May 2025, 16:30 BST
- Buyer details updated28 May 2025, 16:30 BST
- Tender notice published21 Mar 2025, 11:22 GMTUK4
Contracting authority & participating public bodies
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
- Conflict of interest declarationNot published
Notices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender