Clinical Engineering Services - Medical Devices

{
  "id": "058959-2025",
  "tag": [
    "planning"
  ],
  "date": "2025-09-23T15:12:12+01:00",
  "ocid": "ocds-h6vhtk-05a052",
  "buyer": {
    "id": "GB-PPON-PVTR-2436-WDLT",
    "name": "Oxford Health NHS Foundation Trust"
  },
  "tender": {
    "id": "OHFTEST202510000",
    "lots": [
      {
        "id": "1",
        "value": {
          "amount": 1500000,
          "currency": "GBP",
          "amountGross": 1800000
        },
        "status": "planned",
        "renewal": {
          "description": "2 x one year extensions possible"
        },
        "hasRenewal": true,
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00",
          "maxExtentDate": "2031-03-31T23:59:59+01:00"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "All devices are held within the OHFT geographical boundaries and will be serviced on site.  Engineers must have enhanced DBS."
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "additionalClassifications": [
          {
            "id": "50420000",
            "scheme": "CPV",
            "description": "Repair and maintenance services of medical and surgical equipment"
          }
        ]
      }
    ],
    "title": "Clinical Engineering Services - Medical Devices",
    "value": {
      "amount": 1500000,
      "currency": "GBP",
      "amountGross": 1800000
    },
    "status": "planned",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "This notice is to alert the market that the Authority has a requirement for the provision of :\na clinical engineering service to support our management of medical devices across Oxford Health NHS Foundation Trust (OHFT). The contract will start from 1st April 2026 and initially run for 3 years with the option for OHFT to extend by a maximum of a further 2 years (5 years in total) \nThe key components of the contract include:\n• managing the master asset list, \n• preparing new devices for use in services, \n• servicing all medical devices at least annually in line with warranties and manufacturing requirements, \n• responding to issues with devices from clinical teams and completing repairs with devices,\n• providing OHFT with advice as requested, which will include support with identifying new devices/models, input into clinical evaluations and an annual age/condition analysis of all devices in August of each year to support life cycle planning.\nWe expect the contractor to work within all national and NHS guidelines, regulations and requirements that relate to medical devices. As well as company with all information governance requirements for the NHS.",
    "tenderPeriod": {
      "endDate": "2025-12-19T12:00:00Z"
    },
    "communication": {
      "futureNoticeDate": "2025-11-03T23:59:59Z"
    },
    "enquiryPeriod": {
      "endDate": "2025-11-28T12:00:00Z"
    },
    "aboveThreshold": false,
    "submissionTerms": {
      "electronicSubmissionPolicy": "notAllowed"
    },
    "otherRequirements": {
      "reservedParticipation": [
        "smeVcse"
      ],
      "reservedParticipationLocation": {
        "gazetteer": {
          "scheme": "GB-ONS",
          "identifiers": [
            "E10000025"
          ]
        },
        "description": "Oxfordshire"
      }
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "susannah.smith@oxfordhealth.nhs.uk",
    "procurementMethodDetails": "Below threshold - open competition"
  },
  "parties": [
    {
      "id": "GB-PPON-PVTR-2436-WDLT",
      "name": "Oxford Health NHS Foundation Trust",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKJ14",
        "country": "GB",
        "locality": "Oxford",
        "postalCode": "OX4 4XN",
        "countryName": "United Kingdom",
        "streetAddress": "Littlemore Mental Health Centre, Sandford Road, Littlemore"
      },
      "details": {
        "url": "https://www.oxfordhealth.nhs.uk/",
        "classifications": [
          {
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - central government"
          }
        ]
      },
      "identifier": {
        "id": "PVTR-2436-WDLT",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Susannah Smith",
        "email": "susannah.smith@oxfordhealth.nhs.uk",
        "telephone": "07350 422514"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "058959-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/058959-2025",
        "format": "text/html",
        "noticeType": "UK3",
        "description": "Planned procurement notice on Find a Tender",
        "documentType": "plannedProcurementNotice",
        "datePublished": "2025-09-23T15:12:12+01:00"
      }
    ]
  },
  "initiationType": "tender"
}