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Published 22 Aug 2025, 15:00 BST

Official UK procurement notice

City of Wolverhampton College - HR & Payroll Software

Official notice

Authority: City of Wolverhampton College (Education)

GoodsBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable
Sectors: Software Packages & ERP (48) Delivery: UK
Published estimate£115,000≈ £38k / year · £138,000 inc. VAT0.1% below published estimate
Submissions closed 19 Sept 2025awarded 11 Dec 2025
Awarded to MHR International UK Limited
Contract term 3 yrsends 31 Jul 2029 · up to 31 Jul 2031 with extensions · starts 1 Aug 2026

What is being bought

Published requirement description

City of Wolverhampton College are seeking proposals from providers of HR & Payroll Software to replace their existing system from a contract go-live date of 1st August 2026.

CPV: Time accounting or human resources software package

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsSMEVCSEPublished value£115,000
Contract period: 1 Aug 2026 – 31 Jul 2029 (3 yrs) · up to 31 Jul 2031 with extensionsValue: £115,000 exc. VAT · £138,000 inc. VAT
Delivery: UKEligibility: SME eligibleVCSE eligible
Extensions: Maximum 2 extensions of 12 months per extension.
48450000 Time accounting or human resources software package

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (4)
  • Service Requirements: 15%
  • System Demonstration: 15%
  • System Requirements: 40%
  • Price: 30%
Published award criteria (4)
  • Price
  • Service Requirements
  • System Demonstration
  • System Requirements
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
22 Aug 2025, 15:00 BST
Last source update
3 Mar 2026, 16:01 GMT
Authority reference
CA16367
FTS notice number
2025/S 000-050935
Latest notice
Contract award notice (UK6)
Classification (CPV)
Time accounting or human resources software package
Delivery area
UK
Official registry OCID
ocds-h6vhtk-058cfe Find a Tender

How it was run

Official notice
Run through: MultiQuote · Who buys & how to bid on MultiQuote
Supplier login requiredElectronic submission allowed
Access & registration note: Free
Submission deadline
19 Sept 2025, 11:00 BST
Clarification deadline
9 Sept 2025, 11:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

To access this opportunity, log in to suppliers.multiquote.com ↗ and view the opportunity. If you are not registered with MultiQuote, please visit suppliers.multiquote.com ↗, complete the registration form on the log in page and quote the title and reference of the notice in your registration.

Timeline

22 Aug 2025 → 1 Aug 2026 · 5 dates
  1. Tender notice published
    22 Aug 2025, 15:00 BST
  2. Clarification questions by
    9 Sept 2025, 11:00 BST
  3. Submission deadline399 days ago
    19 Sept 2025, 11:00 BST
  4. Latest notice published234 days ago
    3 Mar 2026, 16:01 GMT
  5. Contract starts83 days ago
    1 Aug 2026, 00:00 BST

Notice history

3 events · 1 release on Find a Tender · since 22 Aug 2025
  1. Tender notice published
    22 Aug 2025, 15:00 BST
    UK4
  2. Contract award notice published
    3 Mar 2026, 16:01 GMT
    UK6
  3. Contract signature expected
    31 Jul 2026, 23:59 BST
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £114,9051 award exc. VAT
Bids received 1
Awarded toValueDateStatus
MHR International UK Limited1 Aug 2026 – 31 Jul 2029 · up to 31 Jul 2031Extensions: Extensions allowed: Yes (2 x 12 months)£114,90511 Dec 2025Awarded

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1final-stage tenders · 5 at stage one00—

Contracting authority & participating public bodies

City of Wolverhampton College

Contracting authorityPublic undertaking GB-PPON: PCGV-6666-ZWYD Wellington Road Campus, Wellington Road, Wolverhampton, West Midlands, WV14 6BTContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • MHR INTERNATIONAL UK LIMITEDAwarded supplierGB-PPON: PLVH-3271-VZNN Ruddington Hall, Loughborough Road, Ruddington, Loughborough Road, Ruddington, East Midlands, NG11 6LLContact name, email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender