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Published 24 May 2023, 15:15 BST

Official UK procurement notice

Chilled Prepared Sandwiches · UK public procurement notice

Official notice

Authority: The Common Services Agency (more commonly known as NHS National Services Scotland) ("NSS") (NHS & healthcare)

Framework agreement12 lotsGoodsOpen procedureSME suitable
Sectors: Food, beverages, tobacco and related products (15) Delivery: Scotland (UKM)
Framework ceiling (notional)£12,000,000total for 12 lots · framework ceiling, not attributable revenue
Submissions closed 4 Jul 2023awarded 31 Jul 2023
Lots 12see the lot list below

What is being bought12 lots · detail below

Published requirement description

Renewal of a National Framework (NP777) to provide a full range of Chilled Prepared Sandwiches, rolls, wraps etc.

CPV: Prepared sandwiches

How this framework works

From the published notice
Places
up to 12 suppliers · 3 bids on the busiest of 12 lots (0.3 per place) · 2 appointed
Electronic auction
yes

Lots and requirements (12)Procurement structure

12 lots · all with a published value · same evaluation weights on every lot
Lot #1NHS Ayrshire & ArranCancelledPublished value£100,000

A range of freshly prepared chilled sandwiches and roll products to be used for patients, staff and visitors across Scotland , multi supplier framework, The Framework Agreement may be used by all mainland and island NHS Scotland Health Boards and Special Boards

(including the Common Services Agency) and by all entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e.

all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS organisations established pursuant to the NHS

(Scotland) Act 1978) and any Integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014.

All Scottish Hospices. The City of Edinburgh Council Additional information: Total value shown is for the duration of the framework and based on 12 months’ suppliers

spend data. The Framework period shall be for 4 years

Delivery: Scotland · NHS Scotland Any or all locations of all NHS Scotland Health Boards, all NHS Scotland Special Health Boards, and/or the Authority. City of Edinburgh Council
Variant bids: not allowedElectronic catalogue: required
15811511 Prepared sandwiches
Lot #2NHS BordersCancelledPublished value£365,708

A range of freshly prepared chilled sandwiches and roll products to be used for patients, staff and visitors across Scotland , multi supplier

framework, The Framework Agreement may be used by all mainland and island NHS Scotland Health Boards and Special Boards

(including the Common Services Agency) and by all entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e.

all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS organisations established pursuant to the NHS

(Scotland) Act 1978) and any Integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014.

All Scottish Hospices. The City of Edinburgh Council Additional information: Total value shown is for the duration of the framework and based on 12 months’ suppliers

spend data. The Framework period shall be for 4 years

Delivery: Scotland · NHS Scotland Any or all locations of all NHS Scotland Health Boards, all NHS Scotland Special Health Boards, and/or the Authority; City of Edinburgh Council
Variant bids: not allowedElectronic catalogue: required
15811511 Prepared sandwiches
Lot #3NHS Dumfries & GallowayCancelledPublished value£397,496

A range of freshly prepared chilled sandwiches and roll products to be used for patients, staff and visitors across Scotland , multi supplier

framework, The Framework Agreement may be used by all mainland and island NHS Scotland Health Boards and Special Boards

(including the Common Services Agency) and by all entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e.

all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS organisations established pursuant to the NHS

(Scotland) Act 1978) and any Integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014.

All Scottish Hospices. The City of Edinburgh Council Additional information: Total value shown is for the duration of the framework and based on 12 months’ suppliers

spend data. The Framework period shall be for 4 years

Delivery: Scotland · NHS Scotland Any or all locations of all NHS Scotland Health Boards, all NHS Scotland Special Health Boards, and/or the Authority; City of Edinburgh Council
Variant bids: not allowedElectronic catalogue: required
15811511 Prepared sandwiches
Lot #4NHS FifeCancelledPublished value£936,800

A range of freshly prepared chilled sandwiches and roll products to be used for patients, staff and visitors across Scotland , multi supplier

framework, The Framework Agreement may be used by all mainland and island NHS Scotland Health Boards and Special Boards

(including the Common Services Agency) and by all entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e.

all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS organisations established pursuant to the NHS

(Scotland) Act 1978) and any Integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014.

All Scottish Hospices. The City of Edinburgh Council Additional information: Total value shown is for the duration of the framework and based on 12 months’ suppliers

spend data. The Framework period shall be for 4 years

Delivery: Scotland · NHS Scotland Any or all locations of all NHS Scotland Health Boards, all NHS Scotland Special Health Boards, and/or the Authority. City of Edinburgh Council
Variant bids: not allowedElectronic catalogue: required
15811511 Prepared sandwiches
Lot #5National Waiting Times Golden Jubilee HospitalCancelledPublished value£297,770

A range of freshly prepared chilled sandwiches and roll products to be used for patients, staff and visitors across Scotland , multi supplier

framework, The Framework Agreement may be used by all mainland and island NHS Scotland Health Boards and Special Boards

(including the Common Services Agency) and by all entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e.

all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS organisations established pursuant to the NHS

(Scotland) Act 1978) and any Integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014.

All Scottish Hospices. The City of Edinburgh Council Additional information: Total value shown is for the duration of the framework and based on 12 months’ suppliers

spend data. The Framework period shall be for 4 years

Delivery: Scotland · NHS Scotland Any or all locations of all NHS Scotland Health Boards, all NHS Scotland Special Health Boards, and/or the Authority. City of Edinburgh Council
Variant bids: not allowedElectronic catalogue: required
15811511 Prepared sandwiches
Lot #6NHS GrampianCancelledPublished value£1,440,200

A range of freshly prepared chilled sandwiches and roll products to be used for patients, staff and visitors across Scotland , multi supplier

framework, The Framework Agreement may be used by all mainland and island NHS Scotland Health Boards and Special Boards

(including the Common Services Agency) and by all entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e.

all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS organisations established pursuant to the NHS

(Scotland) Act 1978) and any Integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014.

All Scottish Hospices. The City of Edinburgh Council Additional information: Total value shown is for the duration of the framework and based on 12 months’ suppliers

spend data. The Framework period shall be for 4 years

Delivery: Scotland · NHS Scotland Any or all locations of all NHS Scotland Health Boards, all NHS Scotland Special Health Boards, and/or the Authority. City of Edinburgh Council
Variant bids: not allowedElectronic catalogue: required
15811511 Prepared sandwiches
Lot #7NHS Greater Glasgow & ClydeCancelledPublished value£3,810,500

A range of freshly prepared chilled sandwiches and roll products to be used for patients, staff and visitors across Scotland , multi supplier

framework, The Framework Agreement may be used by all mainland and island NHS Scotland Health Boards and Special Boards

(including the Common Services Agency) and by all entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e.

all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS organisations established pursuant to the NHS

(Scotland) Act 1978) and any Integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014.

All Scottish Hospices. The City of Edinburgh Council Additional information: Total value shown is for the duration of the framework and based on 12 months’ suppliers

spend data. The Framework period shall be for 4 years

Delivery: Scotland · NHS Scotland Any or all locations of all NHS Scotland Health Boards, all NHS Scotland Special Health Boards, and/or the Authority. City of Edinburgh Council
Variant bids: not allowedElectronic catalogue: required
15811511 Prepared sandwiches
Lot #8NHS LanarkshireCancelledPublished value£806,760

A range of freshly prepared chilled sandwiches and roll products to be used for patients, staff and visitors across Scotland , multi supplier

framework, The Framework Agreement may be used by all mainland and island NHS Scotland Health Boards and Special Boards

(including the Common Services Agency) and by all entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e.

all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS organisations established pursuant to the NHS

(Scotland) Act 1978) and any Integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014.

All Scottish Hospices. The City of Edinburgh Council Additional information: Total value shown is for the duration of the framework and based on 12 months’ suppliers

spend data. The Framework period shall be for 4 years

Delivery: Scotland · NHS Scotland Any or all locations of all NHS Scotland Health Boards, all NHS Scotland Special Health Boards, and/or the Authority. City of Edinburgh Council
Variant bids: not allowedElectronic catalogue: required
15811511 Prepared sandwiches
Lot #9NHS LothianCancelledPublished value£393,846

A range of freshly prepared chilled sandwiches and roll products to be used for patients, staff and visitors across Scotland , multi supplier

framework, The Framework Agreement may be used by all mainland and island NHS Scotland Health Boards and Special Boards

(including the Common Services Agency) and by all entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e.

all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS organisations established pursuant to the NHS

(Scotland) Act 1978) and any Integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014.

All Scottish Hospices. The City of Edinburgh Council Additional information: Total value shown is for the duration of the framework and based on 12 months’ suppliers

spend data. The Framework period shall be for 4 years

Delivery: Scotland · NHS Scotland Any or all locations of all NHS Scotland Health Boards, all NHS Scotland Special Health Boards, and/or the Authority. City of Edinburgh Council
Variant bids: not allowedElectronic catalogue: required
15811511 Prepared sandwiches
Lot #10National Services Scotland and Scottish Ambulance ServiceCancelledPublished value£7,000

A range of freshly prepared chilled sandwiches and roll products to be used for patients, staff and visitors across Scotland , multi supplier

framework, The Framework Agreement may be used by all mainland and island NHS Scotland Health Boards and Special Boards

(including the Common Services Agency) and by all entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e.

all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS organisations established pursuant to the NHS

(Scotland) Act 1978) and any Integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014.

All Scottish Hospices. The City of Edinburgh Council Additional information: Total value shown is for the duration of the framework and based on 12 months’ suppliers

spend data. The Framework period shall be for 4 years

Delivery: Scotland · NHS Scotland Any or all locations of all NHS Scotland Health Boards, all NHS Scotland Special Health Boards, and/or the Authority. City of Edinburgh Council
Variant bids: not allowedElectronic catalogue: required
15811511 Prepared sandwiches
Lot #11NHS TaysideCancelledPublished value£1,324,840

A range of freshly prepared chilled sandwiches and roll products to be used for patients, staff and visitors across Scotland , multi supplier

framework, The Framework Agreement may be used by all mainland and island NHS Scotland Health Boards and Special Boards

(including the Common Services Agency) and by all entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e.

all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS organisations established pursuant to the NHS

(Scotland) Act 1978) and any Integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014.

All Scottish Hospices. The City of Edinburgh Council Additional information: Total value shown is for the duration of the framework and based on 12 months’ suppliers

spend data. The Framework period shall be for 4 years

Delivery: Scotland · NHS Scotland Any or all locations of all NHS Scotland Health Boards, all NHS Scotland Special Health Boards, and/or the Authority. City of Edinburgh Council
Variant bids: not allowedElectronic catalogue: required
15811511 Prepared sandwiches
Lot #12City of EdinburghCancelledPublished value£1,203,616

A range of freshly prepared chilled sandwiches and roll products to be used for patients, staff and visitors across Scotland , multi supplier

framework, The Framework Agreement may be used by all mainland and island NHS Scotland Health Boards and Special Boards

(including the Common Services Agency) and by all entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e.

all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS organisations established pursuant to the NHS

(Scotland) Act 1978) and any Integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014.

All Scottish Hospices. The City of Edinburgh Council Additional information: Total value shown is for the duration of the framework and based on 12 months’ suppliers

spend data. The Framework period shall be for 4 years

Delivery: Scotland · NHS Scotland Any or all locations of all NHS Scotland Health Boards, all NHS Scotland Special Health Boards, and/or the Authority. City of Edinburgh Council
Variant bids: not allowedElectronic catalogue: required
15811511 Prepared sandwiches

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 12 lots
Quality: 30%Price: 70%
Published sub-criteria (2)
  • Service: 30%
  • Price: 70%
Published award criteria (2)
  • Service: 30
  • Price: 70
Conditions of participation2
  • Economic & financial standing

    See contract/tender documentation which incorporates requirements of the SPD

    (Scotland)and the financial period for reporting is the previous 3 financial years

  • Technical & professional ability

    See contract/tender documentation which incorporates requirements of the SPD (Scotland)

    Minimum: Minimum level(s) of standards possibly required 1) A copy of a valid certificate issued within the last 12 months, certified by a UKAS accredited Certification Body confirming that the economic operators holds a relevant certificate to one of the following standards as applicable…
Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Chilled Prepared Sandwiches” is a framework: the contest is a place on its panel, up to 12 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
24 May 2023, 15:15 BST
Last source update
7 Sept 2023, 14:55 BST
Award evaluation window
4 Jul 2023 – …
Authority reference
NP7772023
FTS notice number
2023/S 000-026498
Classification (CPV)
Prepared sandwiches
Delivery area
Scotland (UKM)
Official registry OCID
ocds-h6vhtk-03cf22 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Review and risk notes
Review procedure

The authority will notify economic operators who submitted a tender or (where no

deselection notification has previously been

made)applied to be selected to tender, of its decision to award the framework agreement

which notification will contain among other

information, a summary of the reasons why the economic operator was unsuccessful. The notification will

incorporate a ‘standstill period’ of a

minimum of 10 clear calendar days (or a minimum of 15 if the communication method used is

not electronic) between the date on which

the authority despatches the notice(s) and the date on which the authority proposes to

conclude the relevant framework agreement.

The bringing of court proceedings against the authority during the standstill period will

automatically continue the prohibition on entering

into the framework agreement until the court proceedings are determined, discontinued or

disposed of, or the court, by interim order, brings

to an end the prohibition. The remedies that may be awarded by the courts before the

framework agreement has been entered into include

the setting aside of the decision to award the framework agreement to the winning

tenderer(s). The bringing of court proceedings against

the authority after the framework agreement has been entered into will not affect the framework

agreement unless grounds for the imposition

of special penalties under the Public Contracts (Scotland) Regulations 2015 can be

established. Otherwise the remedies that may be

awarded by the courts where the framework agreement has been entered into are limited to

the award of damages. Economic operators are

entitled to write to the authority after receipt of the notification should they require further

clarification. The authority will respond within

15 days of such a written request, but it should be noted that receipt by the authority of such

request during the standstill period may not

prevent the authority from awarding the framework agreement following the expiry of the

standstill period. Economic operators should

approach the contracting authority in the first instance. However, the only formal remedy is

to apply to the courts:

An economic operator that suffers or is at risk of suffering, loss or damage attributable to a

breach of duty under the Public

Contracts(Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014,

may bring proceedings in the Sheriff Court or the court of session

Publisher note: (SC Ref:740429)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Appointment period ends
4 Jul 2023, 10:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
4 Jul 2023, 10:00 BST
Detailed submission instructions & authority contactsFrom official release

www.publictenderscotland.publiccontractsscotland.gov.uk ↗

Timeline

4 Jul 2023 → 7 Sept 2023 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    4 Jul 2023, 10:00 BST
  2. Bids opened
    4 Jul 2023, 10:00 BST
  3. Notice published
    7 Sept 2023, 14:55 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    7 Sept 2023, 14:55 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 2admitted to the panel · see the list ↓
Bids received 32 from SMEs · busiest of 12 lots
Contracts signed 12latest 31 Jul 2023

12 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • NHS Ayrshire & Arran

    Signed
    31 Jul 2023
    Value
    £100,000
    Status
    active

  • National Services Scotland and Scottish Ambulance Service

    Signed
    31 Jul 2023
    Value
    £12,000
    Status
    active

  • NHS Tayside

    Signed
    31 Jul 2023
    Value
    £1,400,000
    Status
    active

  • City of Edinburgh

    Signed
    31 Jul 2023
    Value
    £1,300,000
    Status
    active

  • NHS Borders

    Signed
    31 Jul 2023
    Value
    £580,000
    Status
    active

  • NHS Dumfries & Galloway

    Signed
    31 Jul 2023
    Value
    £450,000
    Status
    active

  • NHS Fife

    Signed
    31 Jul 2023
    Value
    £1,000,000
    Status
    active

  • National Waiting Times Golden Jubilee Hospital

    Signed
    31 Jul 2023
    Value
    £330,000
    Status
    active

  • NHS Grampian

    Signed
    31 Jul 2023
    Value
    £2,600,000
    Status
    active

  • NHS Greater Glasgow & Clyde

    Signed
    31 Jul 2023
    Value
    £4,400,000
    Status
    active

  • NHS Lanarkshire

    Signed
    31 Jul 2023
    Value
    £1,600,000
    Status
    active

  • NHS Lothian

    Signed
    31 Jul 2023
    Value
    £1,700,000
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · NHS Ayrshire & Arran3bids · 3 electronic2——
2 · NHS Borders3bids · 3 electronic2——
3 · NHS Dumfries & Galloway3bids · 3 electronic2——
4 · NHS Fife3bids · 3 electronic2——
5 · National Waiting Times Golden Jubilee Hospital3bids · 3 electronic2——
6 · NHS Grampian3bids · 3 electronic2——
7 · NHS Greater Glasgow & Clyde3bids · 3 electronic2——
8 · NHS Lanarkshire3bids · 3 electronic2——
9 · NHS Lothian3bids · 3 electronic2——
10 · National Services Scotland and Scottish Ambulance Service3bids · 3 electronic2——
11 · NHS Tayside3bids · 3 electronic2——
12 · City of Edinburgh3bids · 3 electronic2——

Contracting authority & participating public bodies

The Common Services Agency (more commonly known as NHS National Services Scotland) ("NSS")

Contracting authorityNHS & healthcareBody governed by public lawEducation Gyle Square (NSS Head Office), 1 South Gyle Crescent, Edinburgh, Scotland, EH12 9EBContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Court of SessionReview contact point Edinburgh
  • Edinburgh Sheriff CourtReview body EdinburghContact phone

Framework contractors & participating bidders

2 commercial parties on the notice
  • PJS Foods LimitedFramework contractor 81 Chapel St ind est, Glasgow, Scotland, G20 9BQContact phone
  • Sandwich Larder LtdFramework contractor 35/37 Sinclair Road, Aberdeen, Scotland, AB 11 9PLContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.