Official UK procurement notice
Holiday Activities and Food (HAF) Programme – Barnsley’s Healthy Holidays
Authority: Barnsley Metropolitan Borough Council (Local council)
What is being bought
Published requirement descriptionBarnsley Metropolitan Borough Council (the Council) is undertaking this procurement to establish a multi‑provider Open Framework for the delivery of services under the Holiday Activities and Food (HAF) Programme. The procurement is being conducted under the Light Touch regime in accordance with the Procurement Act 2023. The services to be provided under this procurement include the delivery of holiday clubs, holiday events and enrichment workshop activities for eligible children and young people during school holiday periods across the borough. The Framework will run for an initial period of three years, with the option to extend for a further one year on an annual basis, up to a maximum total duration of eight years. Any extension to the Framework will be subject to the continued availability of funding from the Department for Education (DfE) or the Crisis and Resilience Fund (CRF), ongoing confirmation of the Holiday Activities and Food (HAF) Programme, and satisfactory Provider performance in accordance with the Framework terms and conditions. All extensions will be made in line with DfE and CRF funding arrangements. The Framework is anticipated to commence on 1 September 2026. The framework is split into three specific lots as follows; Lot 1 - Holiday Club Delivery Lot 2 - Holiday Event Delivery Lot 3 - Holiday Enrichment Workshops Provision delivered during Half‑Term Holiday Periods maybe also funded through alternative funding streams.The estimated total framework value represents the Council’s anticipated expenditure over the possible term of the Framework only and does not constitute any commitment or guarantee of spend. The Council gives no assurance that funding will be available for the full potential duration of the Framework, and Providers should not assume any guaranteed volume, duration, or value of call off contracts.The actual value of the Framework may be materially higher or lower than the estimate stated.
- The authority expects to re-tender this requirement around 2 Apr 2034, 23:59 BST.
CPV: Child daycare services · Children's holiday-camp services · Daycare services
How this framework works
From the published notice- Type
- Closed framework · open framework scheme (admission reopens)
- Call-offs
- call-offs may be awarded directly or by further competition
- Bids received
- 27 bids received · 27 suppliers appointed
- Framework period
- 3 yrs · up to 8 yrs from 1 Sept 2026
- Scheme runs until
- 31 Aug 2034
Published description of the framework
The call off procedure is detailed in the tender documentation.
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£8,146,080
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Quality: Minimum quality criteria Providers who successfully meet the criteria in the Invitation to Tender will be shortlisted and will be admitted to the framework. Full information on the award criteria is contained in the tender documentation.
- “Holiday Activities and Food (HAF) Programme – Barnsley’s Healthy…” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Light touch regime
- Commercial structure
- Open framework scheme
- Who may use the vehicle
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 2 Apr 2034
- First published
- 26 Nov 2025, 09:30 GMT
- Last source update
- 15 Sept 2026, 08:46 BST
- Award evaluation window
- Submission end – 17 Aug 2026
- Authority reference
P633- FTS notice number
2026/S 000-031089- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05e8d1Find a Tender
How it was run
Official notice- Appointment period ends
- 8 May 2026, 12:00 BST
- Clarification deadline
- 1 May 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
26 Nov 2025 → 15 Sept 2026 · 11 dates- Planning notice published324 days ago26 Nov 2025, 09:30 GMT
- Market engagement305 days ago15 Dec 2025, 23:59 GMT
- Next notice expected304 days ago16 Dec 2025, 23:59 GMT
- Tender notice published197 days ago2 Apr 2026, 16:01 BST
- Clarification questions by168 days ago1 May 2026, 12:00 BST
- Admission / appointment period ends161 days ago · period end, not a bid countdown8 May 2026, 12:00 BST
- Assessment summaries sent78 days ago31 Jul 2026
- Standstill ends65 days ago12 Aug 2026, 23:59 BST
- Award decision expected by60 days ago17 Aug 2026, 23:59 BST
- Contract starts46 days ago1 Sept 2026
- Latest notice published31 days ago15 Sept 2026, 08:46 BST
Notice history
10 events · 4 releases on Find a Tender · since 26 Nov 2025- Preliminary market engagement notice published26 Nov 2025, 09:30 GMTUK2
- Tender notice published2 Apr 2026, 16:01 BSTUK4
- Published value published: £8,146,0802 Apr 2026, 16:01 BST
- Status changed to active2 Apr 2026, 16:01 BST
- Procurement method changed2 Apr 2026, 16:01 BST
- Deadline published: 8 May 2026, 12:00 BST2 Apr 2026, 16:01 BST
- Contract award notice published31 Jul 2026, 11:17 BSTUK6
- Status changed to complete31 Jul 2026, 11:17 BST
- Contract signature expected14 Aug 2026, 23:59 BSTscheduled
- Contract details notice published15 Sept 2026, 08:46 BSTUK7
Routine re-releases (4)
- 2025-11: 1 release · 26 Nov 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Active BarnsleySME, Barnsley Premier LeisureSME, Forge Community PartnershipSME, Helping Others Positively Engaged in CommunitySME, Mid Yorkshire Community FoundationSME, NovaCity LtdSME +21 more1 Sept 2026 – 31 Aug 2029 · up to 31 Aug 2034Extensions: The framework will include an option to extend for a further one (1) year, every year up to a total of 8 years. This will be subject to continued availability of DfE funding and satisfactory provider performance. Contract duration 3+1+1+1+1+1. | £8,146,080 | 31 Jul 2026 | Awarded |
Contracts
Holiday Activities and Food (HAF) Programme – Barnsley’s Healthy Holidays · Active BarnsleySME, Barnsley Premier LeisureSME, Forge Community PartnershipSME, Helping Others Positively Engaged in CommunitySME, Mid Yorkshire Community FoundationSME, NovaCity LtdSME +21 more
- Signed
- 31 Aug 2026
- Value
- £8,146,080
- Period
- 1 Sept 2026 – 31 Aug 2029 · up to 31 Aug 2034 with extensions
- Status
- active
- Extensions
- The framework will include an option to extend for a further one (1) year, every year up to a total of 8 years. This will be subject to continued availability of DfE funding and satisfactory provider performance. Contract duration 3+1+1+1+1+1.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 27final-stage tenders · 32 at stage one | 27 | 0 | — |
Who bid
- wonActive Barnsley LimitedSME · Yorkshire and the Humber
- did not winActive FusionSME · Yorkshire and the Humber
- did not winBarnsley Civic Enterprise LimitedSME · Yorkshire and the Humber
- did not winBARNSLEY FC COMMUNITY TRUST LIMITEDSME · Yorkshire and the Humber
- did not winBARNSLEY COMMUNITY GYMNASTICS ACADEMYSME · Yorkshire and the Humber
- wonBarnsley Premier LeisureSME · Yorkshire and the Humber
- did not winBARNSLEY THEATRE TRUST (1998) LIMITEDSME · Yorkshire and the Humber
- did not winBARNSLEY YOUTH ZONE LTDSME · Yorkshire and the Humber
- did not winCAMPACTIVE (PENISTONE) LIMITEDSME · Yorkshire and the Humber
- did not winCO SSC LTDSME · Yorkshire and the Humber
- did not winCool Kidz R Us LtdSME · Yorkshire and the Humber
- did not winCUDWORTH COMMUNITY ENTERPRISESSME · Yorkshire and the Humber
- wonFORGE COMMUNITY PARTNERSHIPSME · Yorkshire and the Humber
- did not winGRASSROOTS SPORTS ACADEMY LTDSME · Yorkshire and the Humber
- wonhelping others positively engaged in communitySME · Yorkshire and the Humber
- did not winHUDDERSFIELD GIANTS COMMUNITY TRUST LTDSME · Yorkshire and the Humber
- did not winImagination GamingSME · Yorkshire and the Humber
- did not winINDOOR CRICKET AND GOLF CENTRES LTDSME · Yorkshire and the Humber
- did not winJOLLY GOOD COMMUNITIES C.I.CSME · Yorkshire and the Humber
- did not winLITTLE EMBER EARLY YEARS LTDSME · Yorkshire and the Humber
- wonMID YORKSHIRE COMMUNITY FOUNDATION C.I.CSME · Yorkshire and the Humber
- did not winMOMENTOUS FOOTBALL ACADEMY LTDSME · Yorkshire and the Humber
- wonNOVACITY LTDSME · Yorkshire and the Humber
- wonSPORT WORKS LIMITEDSME · North West England
- wonSTATION HOUSE COMMUNITY ASSOCIATION LIMITEDSME · Yorkshire and the Humber
- did not winSWIM TO FLY CICSME · Yorkshire and the Humber
- did not winSWS SPORTS LTDSME · Yorkshire and the Humber
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Framework contractors & participating bidders
27 commercial parties on the notice- Active Barnsley LimitedFramework contractor
- Active FusionFramework contractor
- BARNSLEY COMMUNITY GYMNASTICS ACADEMYFramework contractor
- BARNSLEY FC COMMUNITY TRUST LIMITEDFramework contractor
- BARNSLEY THEATRE TRUST (1998) LIMITEDFramework contractor
- BARNSLEY YOUTH ZONE LTDFramework contractor
- Barnsley Civic Enterprise LimitedFramework contractor
- Barnsley Premier LeisureFramework contractor
- CAMPACTIVE (PENISTONE) LIMITEDFramework contractor
- CO SSC LTDFramework contractor
Show 17 more suppliers
- CUDWORTH COMMUNITY ENTERPRISESFramework contractor
- Cool Kidz R Us LtdFramework contractor
- FORGE COMMUNITY PARTNERSHIPFramework contractor
- GRASSROOTS SPORTS ACADEMY LTDFramework contractor
- HUDDERSFIELD GIANTS COMMUNITY TRUST LTDFramework contractor
- INDOOR CRICKET AND GOLF CENTRES LTDFramework contractor
- Imagination GamingFramework contractor
- JOLLY GOOD COMMUNITIES C.I.CFramework contractor
- LITTLE EMBER EARLY YEARS LTDFramework contractor
- MID YORKSHIRE COMMUNITY FOUNDATION C.I.CFramework contractor
- MOMENTOUS FOOTBALL ACADEMY LTDFramework contractor
- NOVACITY LTDFramework contractor
- SPORT WORKS LIMITEDFramework contractor
- STATION HOUSE COMMUNITY ASSOCIATION LIMITEDFramework contractor
- SWIM TO FLY CICFramework contractor
- SWS SPORTS LTDFramework contractor
- helping others positively engaged in communityFramework contractor
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender