Find a TenderAwarded

Published 28 Nov 2023, 10:16 GMT

Official UK procurement notice

CFT558496 DAERA - LMC - Support and Maintenance of LMC’s Farm Quality Assurance Scheme (FQAS) Database

Official notice

Authority: DAERA - Department of Agriculture, Environment and Rural Affairs

ServicesNegotiated without publication of a contract notice

Sectors: IT Services & Software (72) Delivery: Northern Ireland (UKN)

Awarded value£300,294published contract · exc. VAT

Awarded 13 Dec 2016

Awarded to Codec-dss Ltd.

What is being bought

Published requirement description

The FQAS Customer Relationship Management (CRM) database was developed throughout 2013/14 and was deployed “live” in January 2015. The software behind the CRM database is Microsoft Dynamics 2013. The CRM database

is owned by LMC. The CRM database is hosted on site at LMC. LMC now requires a Contractor to provide support and maintenance of the above solution.

CPV: IT services: consulting, software development, Internet and support

The lotProcurement structure

single lot · no lot value published

Lot #1

Delivery: Northern Ireland

Extensions: This contract will start on the Service Commencement Date and will run for an initial period of three 3 years plus three 3 optional extension periods of two 2 years each e.g. 3+2+2+2. In addition further services may be required to develop additional functionality, facilitate system upgrades including newer versions i.e. 2016, integration to other systems and allow for remote user access.

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 30%Price: 70%

Published sub-criteria (2)

As Per the Tender Documents: 30%
As Per the Tender Documents: 70%

Published award criteria (2)

As Per the Tender Documents: 30
As Per the Tender Documents: 70

What this means for your bid

Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Negotiated without publication of a contract notice
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 28 Nov 2023, 10:16 GMT
Last source update: 28 Nov 2023, 10:16 GMT
FTS notice number: 2023/S 000-035017
Classification (CPV): IT services: consulting, software development, Internet and support
Delivery area: Northern Ireland (UKN)
Official registry OCID: ocds-h6vhtk-041d33 Find a Tender

Why no open competition: The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons
Published justification: The FQAS database requires development to capture information to allow carbon data collection to be undertaken. This additional development work is broadly within the scope of the overall requirement and does not represent a material change. The modification and the subsequent upgrade of the FQAS system us business critical for LMC. This modification request is for £106,622.47.
Regulation 72(1)(b) Additional works, services or supplies “have become necessary” and were not included in the initial procurement and a change of supplier would not be practicable (for economic, technical or interoperability reasons) and would involve substantial inconvenience/duplication of costs - provided the change does not exceed 50% of the value of the original contract.

Review and risk notes

Review procedure: CPD will comply with the Public Contracts Regulations 2015 (as amended). and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award. of contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the. unsuccessful tenderers to challenge the award decision before the contract is entered into

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £300,2941 contract exc. VAT

Contracts signed 1latest 13 Dec 2016

Awarded to	Value	Date	Status
Codec-dss Ltd.	£300,294 †	—	Awarded

Contracts

Contract 035017-2023-1 · Codec-dss Ltd.
Signed
13 Dec 2016
Value
£300,294
Status
active

Contracting authority & participating public bodies

DAERA - Department of Agriculture, Environment and Rural Affairs

Contracting authorityBody governed by public lawGeneral public services Dundonald House, Upper Newtownards Road, Ballymiscaw, BELFAST, UK, BT4 3SBContact email

Dispute resolution & review bodies

The UK does not have any such bodies with responsibility for appeal/mediation procedures. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amendedReview body Belfast

Bidders & participating suppliers

1 commercial party on the notice

CODEC-DSS LIMITEDAwarded supplier Northern Ireland Science Park,Queen's Road, Queen's Island, Belfast, IEContact email

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.