Official UK procurement notice
CFT 901285 – DoJ PBNI Electronic Case Management System
Authority: Probation Board Northern Ireland
What is being bought
Published requirement descriptionThe Probation Board of Northern Ireland is placing this voluntary transparency notice to alert economic operators of its
intention to modify its electronic case management system contract to allow completion of works in accordance with Regulation 72 (1) (b) of the Public Contracts Regulations 2015.
CPV: IT services: consulting, software development, Internet and support
The lotProcurement structure
single lot · no lot value publishedProcedure terms & legal framework
From the official record- Procedure method
- Negotiated without publication of a contract notice
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 9 Jun 2025, 16:31 BST
- Last source update
- 27 Aug 2026, 17:23 BST
- Authority reference
ID 901285- FTS notice number
2026/S 000-081965- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05459bFind a Tender
- Why no open competition
The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons
- Published justification
PBNI intend to modify the current contract by increasing the value of services by £137,425 in accordance with Regulation 72(1)(b) Additional works, services or supplies “have become necessary” and were not included in the initial procurement and a change of supplier would not be practicable (for economic, technical or interoperability reasons) and would involve substantial inconvenience/duplication of costs - provided the change does not exceed 50% of the value of the original contract, to maintain its system. This is required for additional
services so their system remains functional and servers are kept up-to-date and in line with wider IT controls and for an upgrade to content management software.
PBNI have confirmed that for technical reasons and to avoid substantial duplication of costs, only the current supplier, can undertake this work.
- Review procedure
The Public Contract Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). The authority will incorporate a standstill period (i.e. a minimum. of 10 calendar days) before this contract is awarded
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Sensitive InformationSME | £1,728,560 † | — | Awarded |
| Withheld for security purposesSME | £2,169,442 † | — | Awarded |
Contracts
Contract 081965-2026-1 · Withheld for security purposesSME
- Signed
- 27 Aug 2026
- Value
- £2,169,442
- Status
- active
Contract 031058-2025-1 · Sensitive InformationSME
- Signed
- 5 Jun 2025
- Value
- £1,728,560
- Status
- active
Contracting authority & participating public bodies
Dispute resolution & review bodies
- The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015.Review body
Bidders & participating suppliers
2 commercial parties on the notice- Sensitive InformationAwarded supplier
- Withheld for security purposesAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.