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Official procurement procedure

CES - Property Management System

Industry specific software package
Software package and information systems
UK
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Crown Estate Scotland: "CES - Property Management System". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityCrown Estate ScotlandScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: Crown Estate Scotland
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Crown Estate Scotland. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
3.9Bids / Report
13% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 25 active published awards; 23 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityCrown Estate Scotland
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published18 Jun 2025, 10:55 BST
Last source update18 Jun 2025, 10:55 BST
Recurring procurementNot published
ClassificationIndustry specific software package, Software package and information systems
Delivery area
UK
OCIDocds-h6vhtk-03d409
What is being bought
Crown Estate Scotland is tendering for a Property Management System. This system will be used to manage approximately 4,300 assets at present. Crown Estate Scotland have a wide mix of Property/Asset types on, above and below ground. As such it is important that whatever system we use is capable to coping with multiple Property/Asset types simultaneously and the different rules that apply to them. The system must support Scotland’s property and related law.
What changed
From the official release history
  1. tender value changed
    18 Jun 2025, 10:55 BST
  2. Status changed to complete
    18 Jun 2025, 10:55 BST
  3. Official notice release published
    18 Jun 2025, 10:55 BST
  4. Submission deadline changed to published date
    18 Jun 2025, 10:55 BST
  5. Published value updated to £3,400,000
    24 Jan 2024, 16:36 GMT
  6. Status changed to active
    24 Jan 2024, 16:36 GMT
  7. Official notice release published
    24 Jan 2024, 16:36 GMT
  8. Submission deadline changed to 26 Feb 2024, 12:00 GMT
    24 Jan 2024, 16:36 GMT
  9. tender value changed
    15 Jan 2024, 14:32 GMT
  10. Status changed to cancelled
    15 Jan 2024, 14:32 GMT
  11. Official notice release published
    15 Jan 2024, 14:32 GMT
  12. Submission deadline changed to published date
    15 Jan 2024, 14:32 GMT
  13. Published value updated to £3,000,000
    31 Oct 2023, 15:07 GMT
  14. Status changed to active
    31 Oct 2023, 15:07 GMT
  15. Official notice release published
    31 Oct 2023, 15:07 GMT
  16. Submission deadline changed to 11 Dec 2023, 12:00 GMT
    31 Oct 2023, 15:07 GMT
  17. Published value updated to £1,000,000
    6 Jun 2023, 14:39 BST
  18. Status changed to planned
    6 Jun 2023, 14:39 BST
  19. Official notice release published
    6 Jun 2023, 14:39 BST
  20. Buyer information updated
    6 Jun 2023, 14:39 BST
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    cancelled
    Published valueNot published
    This procurement seeks to deliver a Property Management System to manage approximately 4,300 assets. Crown Estate Scotland have a wide mix of Property/Asset types on, above and below ground. As such it is important that whatever system proposed is capable to coping with multiple Property/Asset types simultaneously and the different rules that apply to them. The system must support Scotland’s property and related law. Examples of specific properties/asset classifications currently include: - Agricultural farms, farmhouses & farm cottages - Ground leases - Let residential houses & cottages - Let buildings & other commercial premises - Retail and office space - Forestry - Aquaculture – Finfish/Shellfish farms/Seaweed - Offshore Wind farms, Wave & Tidal, Carbon Capture and Storage - Moorings, marinas, pontoons - Harbours, piers & jetties - Sporting & Fishing agreements - Salmon Fishing Rights - Mineral leases and Mines Royal option agreements - Agreements for subsea cables and pipelines
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    18 Jun 2025, 10:55 BST
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 4 Jun 2025, 00:00 BST · £2,354,097
Commercial outcome and competition
Awards
Grosvenor Systems
Not published · Not published · active
Contracts
Contract
£2,354,097 · signed 4 Jun 2025, 00:00 BST · active
Bid statistics
bids: 3 (lot 1)
electronicBids: 3 (lot 1)
foreignBidsFromEU: 3 (lot 1)
foreignBidsFromNonEU: 0 (lot 1)
smeBids: 1 (lot 1)
Buyer and organisations in this procedure

Crown Estate Scotland

Contracting authority GB-FTS-16652
View buyer profile

  • Crown Estate Scotland
    buyer

    Quartermile Two, 2nd Floor, 2 Lister Square, Edinburgh, UK, EH3 9GL
    procurement@crownestatescotland.com

  • Edinburgh Sheriff Court
    reviewBody

    27 Chambers Street, Edinburgh, EH1 1LB

  • Grosvenor Systems
    supplier

    Unit A, 7 Leathermarket Street, London, London, UK, SE1 3FB
    +44 2073788358
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published