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Published 15 Aug 2024, 12:24 BST

Official UK procurement notice

Cemetery Administration Software · UK public procurement notice

Official notice

Authority: Fenland District Council (Local council)

GoodsOpen procedure
Sectors: Software Packages & ERP (48) Delivery: UK
Budget not disclosedValue not published
Submissions closed 19 Sept 2024

What is being bought

Published requirement description

Minimum Requirement

  • Suppliers should have a proven track record in supply of cemetery administration software to local authorities.
  • Software to be capable of plot mapping existing burials.
  • It must be able to book new burials and all appointments, funeral or other.
  • The software should be able to provide statistical information.
  • The software must comply with current legislation.
  • The software must be capable of memorial safety inspection process and recording information within current legislation.
  • The software should be web-enabled allowing users to access information about their bookings via the web, a payment portal, and the ability to book online.

We are looking for an ‘off the shelf’ solution which can be tailored to suit Fenland District Council’s detailed specification. It is possible that the contract may wish to be extended in future to encompass the requirements of any shared service arrangement Fenland District Council may put in place with another authority.

CPV: Software package and information systems

The lotProcurement structure

single lot · no lot value published
Lot #1Renewal
Delivery: UK
Extensions: Option to extend in 2 plus 2 yearly increments. Once successfully embedded the council reserves the right to continue extensions via review periods taking into account market activity and value for money.Variant bids: not allowed

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
15 Aug 2024, 12:24 BST
Last source update
15 Aug 2024, 12:24 BST
Award evaluation window
19 Sept 2024 – …
Authority reference
DN738509
FTS notice number
2024/S 000-025955
Classification (CPV)
Software package and information systems
Delivery area
UK
Official registry OCID
ocds-h6vhtk-048b2d Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
19 Sept 2024, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
19 Sept 2024, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

15 Aug 2024 → 19 Sept 2024 · 3 dates
  1. Notice published
    15 Aug 2024, 12:24 BST
  2. Submission deadline
    19 Sept 2024, 12:00 BST
  3. Bids opened
    19 Sept 2024, 12:00 BST

Contracting authority & participating public bodies

Fenland District Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Fenland Hall, County Road, March, UK, PE15 8NQContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High Court of EnglandReview body London

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.