Official UK procurement notice
CE-73-21 - Re-Opening of Flexible Framework for Provision of Care at Home Services (New entrants August 2023)
Authority: South Ayrshire Council (Local council)
What is being bought4 lots · detail below
Published requirement descriptionUPDATE - JUNE 2023 REOPENING OF THE FLEXIBLE FRAMEWORK
South Ayrshire Council wish to seek submissions from suitably qualified and experienced providers to supplement its existing Framework for Care at Home Services, ref CE-73-21.
The previously advertised flexible framework which commenced on 1 April 2022 allows for re-opening to new Providers. In accordance with its terms, it is now being opened for New Entrants to be admitted under the same requirements as the original tender exercise and as noted herein.
Providers already appointed to the Framework are not required to resubmit to remain on the Framework.
The estimated value shown in II.1.5 reflects the value advertised at the establishment of the framework which is an estimate and subject to change.
As this service is listed in Schedule 3 of the Public Contracts (Scotland) Regulations and the contract value exceeds 663,540 GBP over the contract period, the Council will be using the afforded flexibility of the Light Touch Regime to re-open the framework.
ORIGINAL CONTRACT NOTICE TEXT:
The South Ayrshire Health and Social Care Partnership has identified a requirement to establish a Flexible Framework Agreement and contract with suitably experienced and competent Care at Home Service Providers, who hold or can commit to obtain, prior to any appointment, the appropriate Care Inspectorate Registration, to deliver Care at Home Services across South Ayrshire on behalf of South Ayrshire Health and Social Care Partnership.
- Recurrence: Please refer to Procurement documents
CPV: Health and social work services
Lots and requirements (4)Procurement structure
4 lots · no lot values published · same evaluation weights on every lotLot #1Ayr and surrounding areasAwardedRenewal
Lot #2Troon and Prestwick and surrounding areasAwardedRenewal
Lot #3Girvan and Maybole and surrounding areasAwardedRenewal
Lot #4Super LotAwardedRenewal
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- QUALITY: 100
- Price: 0
- Suitability
It is a requirement of this procurement that Tenderers hold, or can commit to obtain, prior to the commencement of any concluded Flexible Framework Agreement, the accreditations indicated below:
Service Providers must be registered with the Care Inspectorate for Support Service – Care at Home or Housing Support Services.
Evidence for this requirement will be requested at the “Request for Documentation” Stage.
- Economic & financial standing
It is a requirement of this procurement that Tenderers hold, or can commit to obtain, prior to the commencement of any subsequently concluded Flexible Framework Agreement, the insurance and financial requirements indicated below:
Minimum: Insurances: Employers Liability Insurance (Compulsory) = 10 million GBP in respect of each claim without limit to the number of claims. Public Liability Insurance = 5 million GBP in respect of each claim without limit to the number of claims. Motor Vehicle Insurance = Minimum Thi… - Technical & professional ability
Service Providers will be required to provide evidence of having the necessary capacity and capability to deliver the requirements for the Provision of Care at Home Services. The below requirements will be requested at the “Request for Documentation” Stage:
Two (2) examples of the provision of similar services may be requested and must be from within the last 3 years.
If Service Providers are unable to provide two (2) examples the Service Provider may be required to explain why examples cannot be provided.
Service Providers may also be required to provide:
Technical Confirmation
If available, copies of or service users' written declaration which validates the examples you have provided.
Guidance
If you cannot service user declarations the Authority may choose to contact service users cited directly in order to validate the experience examples you have provided without any further reference to you.
- Technical & professional ability
It is a requirement of this procurement that Service Providers and their Staff ensure the accreditation requirements for registration with the Scottish Social Services Council (SSSC) has taken place within the required timescales.
- “CE-73-21 - Re-Opening of Flexible Framework for Provision of Care at…” is a framework: the contest is a place on its panel, not a single contract.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · Please refer to Procurement documents
- First published
- 9 Jun 2023, 14:55 BST
- Last source update
- 27 Mar 2025, 11:55 GMT
- Award evaluation window
- 21 Jul 2023 – …
- FTS notice number
2025/S 000-011513- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03d522Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Please refer to Procurement documents
Publisher note: Please refer to Procurements docs (SC Ref:794553)
How it was run
Official notice- Appointment period ends
- 31 Jul 2023, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 21 Jul 2023, 12:00 BST
Timeline
21 Jul 2023 → 27 Mar 2025 · 3 dates- Bids opened21 Jul 2023, 12:00 BST
- Admission / appointment period endsperiod end, not a bid countdown31 Jul 2023, 12:00 BST
- Notice published27 Mar 2025, 11:55 GMT
Notice history
2 events · 3 releases on Find a Tender · since 13 Jul 2023- Deadline moved to 31 Jul 2023, 12:00 BST13 Jul 2023, 10:13 BST+10 days · was 21 Jul 2023, 12:00 BST
- Status changed to complete27 Mar 2025, 11:55 GMT
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 21 Jul 2023 | 31 Jul 2023 | +10 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 21 Jul 2023 | 31 Jul 2023 | +10 d |
Extension to deadline - 31/07/23
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast4 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 4 of these contracts carry the same published figure, £37,004,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Ayr and surrounding areas
- Signed
- 5 Mar 2025
- Value
- ceiling above
- Status
- active
Troon and Prestwick and surrounding areas
- Signed
- 5 Mar 2025
- Value
- ceiling above
- Status
- active
Girvan and Maybole and surrounding areas
- Signed
- 5 Mar 2025
- Value
- ceiling above
- Status
- active
Super Lot
- Signed
- 5 Mar 2025
- Value
- ceiling above
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Ayr and surrounding areas | 6bids · 6 electronic | 6 | — | — |
| 2 · Troon and Prestwick and surrounding areas | 6bids · 6 electronic | 6 | — | — |
| 3 · Girvan and Maybole and surrounding areas | 6bids · 6 electronic | 6 | — | — |
| 4 · Super Lot | 6bids · 6 electronic | 6 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Ayr Sheriff CourtReview body
Framework contractors & participating bidders
4 commercial parties on the notice- Independent Lifestyle limited trading as CompcareFramework contractor
- Oncall Care Service LtdFramework contractor
- Radian ResourcingFramework contractor
- Tanshe LimitedFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.