Official UK procurement notice
CBC-1339-DPS-SR Holiday Activities and Food Programme Dynamic Purchasing System
Authority: Central Bedfordshire Council (Local council)
What is being bought4 lots · detail below
Published requirement descriptionCentral Bedfordshire Council aims to establish a Dynamic Purchasing System (DPS) between the Council and approved providers for the provision of holiday activities for eligible children as per the specification and in accordance with, but not limited to the Department for Education (DfE) HAF guidance and expectations alongside the School Food Standards Guidelines. Providers should predominantly focus their offer of services in the areas identified as having the highest number of children eligible for free school meals within the area.The Council seeks to provide activities and food during Summer, Christmas and Easter school holidays to children claiming free school meals at CBC schools. Services will be procured through a Dynamic Purchasing System (DPS) and must meet the range of needs; therefore the Tender is split into four Lots - Lot 1: Youth Activities, Lot 2: Sports Activities, Lot 3: Creative Activities and Lot 4: Multi-Activity Holiday Clubs.
CPV: Child daycare services · Children's holiday-camp services · Welfare services for children and young people · Welfare services not delivered through residential institutions
How this dynamic market works
From the published notice- Type
- Dynamic market
- Bids received
- 10 bids on the busiest of 4 lots · 12 suppliers appointed
Lots and requirements (4)Procurement structure
4 lots · no lot values published · same evaluation weights on every lotLot #1Youth ActivitiesAwardedRenewal
For youth provision we are looking for clubs that can offer varied and enriching age appropriate activities which could include but does not have to be restricted to physical activities such as nature walks, swimming or trampolining, creative activities such as music lessons, song writing workshops or dance and acting workshops, visits and trips out to local attractions such as farms, zoos and theatres or support with careers advice, mental health and further education options . Sessions aimed at children and young people aged between 11 and 16 years old.
Lot #2Sports ActivitiesAwardedRenewal
For sports provision we are looking for clubs that can offer varied and enriching physical activity which could include but does not have to be restricted to activities such as rugby, swimming, cricket, tennis, golf, football, gymnastics, trampolining, dance, cycling, netball or basketball. Sessions should be aimed at children and young people aged between 5 and 16 years old.
Lot #3Creative ActivitiesAwardedRenewal
For creative provision we are looking for clubs that can offer varied and enriching creative activities which could include but does not have to be restricted to activities such as pottery, painting, acting, a range of different dance styles, learning to play a musical instrument or song writing. Sessions should be aimed at children and young people aged between 5 and 16 years old.
Lot #4Multi-Activity Holiday ClubsAwardedRenewal
For the Multi-Activity holiday club provision, we are looking for clubs that can offer varied and enriching age-appropriate activities which could include but does not have to be restricted to: physical activities such outdoor games, nature walks, the use of scooters, bikes and outdoors sports equipment, creative activities such as access to musical instruments, singing, arts and crafts and cooking, fun educational games and activities such as board games, books/story time and sand/water play. Providers should also consider and include local outings such as trips to farms, zoos and theatres or support with careers advice, mental health and further education options. Multi-Activity holiday club sessions should be as aimed at children and young people from reception class to year 11.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 70%
- Price: 15%
- Price carries 15 of 85 points: a 10% discount moves about 1.5 points. The method statement decides this lot, not the discount.
- “CBC-1339-DPS-SR Holiday Activities and Food Programme Dynamic…” is a dynamic market: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Dynamic market
- Who may use this agreement
- Any qualifying supplier may apply while the market is open
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 15 Feb 2022, 10:58 GMT
- Last source update
- 14 Oct 2022, 12:17 BST
- Award evaluation window
- 21 Mar 2022 – …
- Authority reference
CBC-1339-DPS-SR- FTS notice number
2022/S 000-028996- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03173dFind a Tender
How it was run
Official notice- Admission period ends
- 21 Mar 2022, 12:00 GMT
- Submission channel
- {"written"}
- Accepted languages
- en
- Supplier levy on call-offs (max %)
- document
- Bids opened
- 21 Mar 2022, 12:00 GMT
Timeline
21 Mar 2022 → 14 Oct 2022 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown21 Mar 2022, 12:00 GMT
- Bids opened21 Mar 2022, 12:00 GMT
- Notice published14 Oct 2022, 12:17 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete14 Oct 2022, 12:17 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast4 suppliers are admitted to this dynamic market without individual award values or dates, see the supplier list below.
Contracts
All 2 of these contracts carry the same published figure, £600,000, the dynamic market's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Lot 4 - Multi-Activity Clubs
- Signed
- 14 Oct 2022
- Value
- £1,200,000
- Status
- active
Lot 1 - Youth Activities
- Signed
- 13 Oct 2022
- Value
- ceiling above
- Status
- active
Lot 2 - Sports Activities
- Signed
- 13 Oct 2022
- Value
- ceiling above
- Status
- active
Lot 3 - Creative Activities
- Signed
- 13 Oct 2022
- Value
- £400,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Youth Activities | 3bids · 3 electronic | 1 | — | — |
| 2 · Sports Activities | 4bids · 4 electronic | 4 | — | — |
| 3 · Creative Activities | 3bids · 3 electronic | 3 | — | — |
| 4 · Multi-Activity Holiday Clubs | 10bids · 10 electronic | 8 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- European UnionFunder
Suppliers admitted to the dynamic market
12 commercial parties on the notice- Barton Kids ClubAdmitted to the market
- Bedford Blues FoundationAdmitted to the market
- Beecroft AcademyAdmitted to the market
- Bowerbirdy LtdAdmitted to the market
- Dawn Until Dusk LtdAdmitted to the market
- Full House Theatre CompanyAdmitted to the market
- Kidz Zone Club LtdAdmitted to the market
- Leighton Linslade School Sport Partnership (Vandyke Upper School)Admitted to the market
- Multi-Active Holiday Courses LtdAdmitted to the market
- Stevenson UK Ltd (t/a Premier Education)Admitted to the market
Show 2 more suppliers
- Woburn Enterprises LimitedAdmitted to the market
- Zoological Society of London (ZSL)Admitted to the market
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria