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Published 12 Sept 2025, 11:08 BST

Official UK procurement notice

Catering Services at Witton Park - Blackburn with Darwen Borough Council

Official notice

Authority: Blackburn with Darwen (Public body)

ServicesBelow threshold - open competitionBelow thresholdConcessionSME suitableVCSE suitable
Sectors: Hotel, restaurant and retail trade services (55) Delivery: North West (UKD41)
Published estimate£560,000≈ £280k / year · £700,000 inc. VAT · 1 value update
Submissions closed 12 Aug 2025
Contract term 2 yrsup to 4 yrs with extensions · starts 1 Oct 2025

What is being bought

Published requirement description

Blackburn with Darwen Brough Council (BwD) seeks an experienced operator to provide refreshment to users of Witton Park.

The successful Contractor must deliver a quality approach, working with Park Management.

• We require a Contractor who will contribute to the appeal of the park.

• A Contractor who delivers a quality offer with Healthy Recipes, including Recipe for Health Award, compliance with BwD Food Alliance Pledge, and who will promote the venue as a breast-feeding friendly place as part of the ”Breast Feeding Friendly Borough” initiative.

• Sourcing & promoting local produce wherever possible.

• Accredited by Taste of Lancashire.

• Fresh homemade food.

• Welcoming and friendly experience.

• Always providing a vegetarian selection.

• Always providing a selection attractive to children.

• Meet dietary requirements and have a full understanding of allergy legislation.

• Emphasis on quality rather than an extensive range.

Full operating practices will be discussed and agreed with the successful contractor, they will include:

• Storage of catering products and delivery crates must not be in public spaces.

• The café kitchen, preparation and storage areas are visible to the public therefore highest standards of hygiene (including awareness of contamination around allergies), tidiness and professionalism must be maintained at all times.

Read the full description (293 more characters)

• Opportunity to provide catering for any bookings in the sports arena and gym and 3G pitches.

• Minimum opening hours will apply during the parks opening hours and during events. This includes Bank Holidays.

• Toilet provision – day to day management & maintenance of outdoor toilet facilities.

CPV: Catering services for other enterprises or other institutions

The lotProcurement structure

single lot · value published
Lot #1Lot 1AwardedRenewal 2 yrsSMEVCSEPublished value£560,000
Contract period: 1 Oct 2025 — 30 Sept 2027 (2 yrs) · up to 4 yrs with extensionsEligibility: SME eligibleVCSE eligibleDelivery: North West
Value
£560,000 exc. VAT · £700,000 inc. VAT
Extensions
Two years in annual increments
55523000 Catering services for other enterprises or other institutions

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published — the tender pack may add more
How bids were scored
Quality: 75%Price: 25%
Published award criteria (2)
  • Quality — Each Method Statement carries a weighting depending upon their importance. The scores and weightings combined make up the overall quality score. Arial font size 12 must be used. The page limit for each method statement is listed in brackets below. Anything over the stated limit will be disregarded by the evaluation panel and not marked. • Method Statement 1 – Please outline the measures you will take to deliver a successful service, including health and safety, sustainability/waste management, maintenance, quality assurance, accessibility, service hours, customer engagement, pricing, marketing (4 pages maximum). Weighting 60% • Method Statement 2 – Please provide an indicative menu with provisional prices (2 pages maximum). Weighting 25% • Method Statement 3 – Please demonstrate the social value measures will you deliver (1 page maximum). Weighting 15%
  • Price — Supplier agrees to provide a minimum of £25,000.00 annually to the Council. Submissions will be ranked in order of price with the highest submission attracting the full weighting of 25% and other submissions scored as a pro rata percentage relative to the highest price. Example based on 25% weighting: (Bid price minus 25000 minimum divided by 25000 multiplied by 25% weighting) Bid 1 £30,000 30000 – 25000 / 25000 * 25 = 15% Bid 2 £50,000 50000 – 25000 / 25000 * 25 = 25% Bid 3 £24,000 0 (and entire tender is rejected)
Conditions of participation1
  • Condition of participation
    See Procurement Specific Questionnaire (PSQ).

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Cancelled
Procurement threshold
Below threshold
Regulatory regime
Concession
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
12 Sept 2025, 11:08 BST
Last source update
12 Sept 2025, 11:08 BST
Authority reference
DN780583
Latest notice
Procurement termination notice (UK12)
Classification (CPV)
Catering services for other enterprises or other institutions
Delivery area
North West (UKD41)
Official registry OCID
ocds-h6vhtk-055f71 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowed
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
12 Aug 2025, 12:00 BST
Clarification deadline
1 Aug 2025, 14:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release
Tenders to be submitted only via: www.the-chest.org.uk ↗

Timeline

5 published dates · Europe/London
  1. Tender notice published
    15 Jul 2025, 13:48 BST
  2. Clarification questions by
    1 Aug 2025, 14:00 BST
  3. Submission deadline
    12 Aug 2025, 12:00 BST
  4. Latest notice published380 days ago
    12 Sept 2025, 11:08 BST
  5. Contract starts362 days ago
    1 Oct 2025, 00:00 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics — not a forecast
Awards 1
Awarded toValueDateStatus
supplier not published—12 Sept 2025CancelledFollowing the publication of the tender notice in respect of the contract, the Authority has decided not to award the contract.

Notice history

7 events · 2 releases on Find a Tender · since 15 Jul 2025
  1. Procurement termination notice published
    12 Sept 2025, 11:08 BSTUK12
  2. Published value updated
    12 Sept 2025, 11:08 BSTwas £560,000
  3. Status changed to complete
    12 Sept 2025, 11:08 BST
  4. Procurement method changed
    12 Sept 2025, 11:08 BST
  5. Deadline withdrawn
    12 Sept 2025, 11:08 BST
  6. Buyer details updated
    12 Sept 2025, 11:08 BST
  7. Tender notice published
    15 Jul 2025, 13:48 BSTUK4

Contracting authority & participating public bodies

Blackburn with Darwen

Contracting authorityPublic authority - sub-central government GB-PPON: PYGR-1856-CVXM Town Hall, Blackburn, North West, BB6 7TE

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Procurement termination notice tenderProcurement termination noticeUK12Procurement termination notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender