Official UK procurement notice
Catering for the South Mimms Site
Authority: MHRA (Central government)
Sectors: Hotel, restaurant and retail trade services (55) Delivery: UK
Published estimate£700,000≈ £140k / year · £840,000 inc. VAT21.4% above final estimate
Submissions closed 23 Dec 2025awarded 5 Feb 2026
Awarded to BaxterStorey Limited2 awards
Contract term 5 yrsends 30 Jun 2031 · up to 30 Jun 2033 with extensions · starts 1 Jul 2026
What is being bought
Published requirement descriptionCatering services for the South Mimms Site, including a staff canteen open every weekday and ad-hoc hospitality services. The canteen provides breakfast and a lunch menu to agency staff. Sandwiches, snacks and hot drinks are available through the day.
- How the procedure runs: Please see tender documentation - Document 1 - Instructions to Tenderers.
CPV: Canteen and catering services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£700,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (3)
- Technical: 60%
- Commercial: 30%
- Social Value: 10%
Published award criteria (3)
- Social Value
- Commercial
- Technical
What this means for your bid
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 20 Nov 2025, 11:54 GMT
- Last source update
- 1 May 2026, 08:54 BST
- Award evaluation window
- Submission end – 2 Mar 2026
- Authority reference
C375864- FTS notice number
2025/S 000-075590- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05e545Find a Tender
- How it runs
Please see tender documentation - Document 1 - Instructions to Tenderers.
How it was run
Official noticeRun through: Atamis (Health Family) · Who buys & how to bid on Atamis
Access & registration note: Free · one account PER buying organisation portal · password resets come "from Salesforce.com" (check spam)
- Submission deadline
- 23 Dec 2025, 12:00 GMT
- Clarification deadline
- 23 Dec 2025, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Via the Health Family e-tendering portal: atamis-1928.my.site.com/s/Welcome ↗
Timeline
20 Nov 2025 → 1 Jul 2026 · 8 dates- Tender notice published338 days ago20 Nov 2025, 11:54 GMT
- Clarification questions by305 days ago23 Dec 2025, 12:00 GMT
- Submission deadline305 days ago23 Dec 2025, 12:00 GMT
- Assessment summaries sent249 days ago17 Feb 2026
- Standstill ends239 days ago26 Feb 2026, 23:59 GMT
- Award decision expected by235 days ago2 Mar 2026, 23:59 GMT
- Latest notice published176 days ago1 May 2026, 08:54 BST
- Contract starts115 days ago1 Jul 2026, 00:00 BST
Notice history
5 events · 3 releases on Find a Tender · since 20 Nov 2025- Tender notice published20 Nov 2025, 11:54 GMTUK4
- Contract award notice published17 Feb 2026, 15:23 GMTUK6
- Status changed to complete17 Feb 2026, 15:23 GMT
- Contract signature expected28 Feb 2026, 23:59 GMTscheduled
- Contract details notice published1 May 2026, 08:54 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 2
Awarded value £847,1511 award exc. VAT
Bids received 1
Contracts signed 1latest 23 Apr 2026
| Awarded to | Value | Date | Status |
|---|---|---|---|
| BaxterStorey LimitedCatering Services for the MHRA South Mimms Site1 Jul 2026 – 30 Jun 2031 · up to 30 Jun 2033Extensions: 2 possible extensions of 12 months each. · Options: Hospitality requirements | £847,151 | 5 Feb 2026standstill to 26 Feb 2026 | Standstill |
| BaxterStorey Limited | £850,000 † | — | Awarded |
Contracts
Catering Services for MHRA South Mimms · BaxterStorey Limited
- Signed
- 23 Apr 2026
- Value
- £850,000
- Period
- 1 Jul 2026 – 30 Jun 2031 · up to 30 Jun 2033 with extensions
- Status
- active
- Extensions
- 2 possible extensions of 12 months each
- Options
- 2 additional years with a cost up to £1.3m (ex VAT)
1 agreed KPI: KPI 2 – On-Time Delivery of Hospitality Orders
- KPI 2 – On-Time Delivery of Hospitality Orders, KPI 2 – On-Time Delivery of Hospitality Orders Description: Percentage of hospitality orders delivered on time and to the correct location, as confirmed against booking records. Review Period: Quarterly Targets: Good: ≥ 95% of hospitality orders delivered on time Approaching: 90–94% Requires Improvement: 85–89% Inadequate: < 85%
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1final-stage tenders | 0 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- BaxterStorey LtdAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender