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Published 30 May 2023, 14:13 BST

Official UK procurement notice

CAT-23-003 Grab and Go Lunch and Hospitality Items

Official notice

Authority: the Education Authority (Central government)·Consortium: 2 public authorities

Framework agreementGoodsOpen procedureSME suitable
Sectors: Food, beverages, tobacco and related products (15) Delivery: UKNorthern Ireland (UKN)
Framework ceiling (notional)£3,720,000framework ceiling, not attributable revenue · 1 value update
Submissions closed 28 Jul 2023awarded 30 Oct 2023
Next notice expected 6 Jul 2023

What is being bought

Published requirement description

The EA invites tenders for the supply and delivery of Grab and Go Lunch and Hospitality Items. The period will period ending 30 June 2026 with the option to extend for one further period of up to 12 months.

CPV: Prepared sandwiches

How this framework works

From the published notice
Places
up to 1 suppliers · 2 bids received (2.0 per place) · 1 appointed (full)

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewalPublished value£3,720,000
Delivery: UK, Northern Ireland
Extensions: An option to extend for one further period of up to 12 months · Option to extend for one further period of up to 12 monthsVariant bids: not allowed
15811511 Prepared sandwiches

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 65%Price: 35%
Published sub-criteria (4)
  • AC1 Performance Managment and Social Value Methodology: 10%
  • AC2 Marketing Strategy: 10%
  • AC3 Product Characteristics: 45%
  • Evaluation Cost: 35%
Published award criteria (4)
  • AC1 Performance Managment and Social Value Methodology: 10
  • AC2 Marketing Strategy: 10
  • AC3 Product Characteristics: 45
  • Evaluation Cost: 35
Conditions of participation2
  • Economic & financial standing

    Full details can be found in the CfT documents section on eTendersNI

  • Technical & professional ability

    Full details can be found in the CfT documents section on eTendersNI

What this means for your bid
  • Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.
  • “CAT-23-003 Grab and Go Lunch and Hospitality Items” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
30 May 2023, 14:13 BST
Last source update
8 Nov 2023, 08:28 GMT
Award evaluation window
28 Jul 2023 – …
FTS notice number
2023/S 000-032995
Classification (CPV)
Prepared sandwiches
Delivery area
UKNorthern Ireland (UKN)
Official registry OCID
ocds-h6vhtk-03d042 Find a Tender
Contract terms
Electronic trading
electronic ordering · electronic payment
Performance terms

Full details can be found in the CfT documents section on eTendersNI

Publisher note: This framework is let by the Northern Ireland Education Authority “EA” and is open to the EA, including NI educational bodies as follows and at some point during the life of the Framework these bodies may wish to utilise the agreement and should have access, at any point, with the permission of EA. This agreement is not intended to replace any current agreements that participating or non-participating institutions may already have in place.. Primary and Post Primary schools under the control of the EA, Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and, Voluntary Grammar Schools, Nursery School for NI both controlled and Catholic Maintained, school meals kitchens on-site at all of these schools, and Controlled Youth Centres. https://www.education-ni.gov.uk/services/schools-plus. . Further Education Colleges in NI https://www.nidirect.gov.uk/contacts/further-education-fe-colleges. Grant Controlled Integrated Education Schools in NI https://www.nicie.org/parents/schoolfinder/. Independent Schools in NI https://www.isc.co.uk/schools/northern-ireland/. EA Teachers’ and Educational Centres. Council for the Curriculum, Examination and Assessment NI CCEA . Armagh Observatory and Planetarium. Middletown Centre for Autism. Controlled Schools Support Council CSSC . Northern Ireland Council for Integrated Education NICIE.

How it was run

Official notice
Appointment period ends
28 Jul 2023, 15:00 BST
Submission channel
{"written"}
Accepted languages
en
Bids opened
28 Jul 2023, 15:30 BST

Timeline

6 Jul 2023 → 8 Nov 2023 · 5 dates
  1. Next notice expected
    6 Jul 2023, 00:00 BST
  2. Admission / appointment period endsperiod end, not a bid countdown
    28 Jul 2023, 15:00 BST
  3. Bids opened
    28 Jul 2023, 15:30 BST
  4. Bids must remain valid until
    26 Oct 2023, 23:59 BST
  5. Notice published
    8 Nov 2023, 08:28 GMT

Notice history

6 events · 3 releases on Find a Tender · since 28 Jun 2023
  1. Published value published: £3,720,000
    28 Jun 2023, 15:18 BST
  2. Status changed to active
    28 Jun 2023, 15:18 BST
  3. Procurement method changed
    28 Jun 2023, 15:18 BST
  4. Deadline published: 28 Jul 2023, 15:00 BST
    28 Jun 2023, 15:18 BST
  5. Buyer details updated
    28 Jun 2023, 15:18 BST
  6. Status changed to complete
    8 Nov 2023, 08:28 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Bids received 21 from SMEs
Contracts signed 1latest 30 Oct 2023

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Contract

    Signed
    30 Oct 2023
    Value
    £3,720,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2bids · 2 electronic · 1 from abroad1——

Contracting authority & participating public bodies

2 public bodies on the notice

the Education Authority

Contracting authorityCentral GovernmentBody governed by public lawEducation 3 Charlemont Place, The Mall, Armagh, UK, BT61 9AXContact name, email Published organisation website ↗

Consortium members and other public bodies

  • Education Authority NIContracting authorityBody governed by public lawEducation Armagh, UKContact email

Dispute resolution & review bodies

  • The UK does not currently any such bodies with responsibilities for appeal/mediation proceduresReview body Armagh
  • The UK does not currently have such bodies with responsibilities for appeal/mediation proceduresReview body Armagh

Framework contractors & participating bidders

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.