Official UK procurement notice
CAT-21-010 Pre-Filled Lunch Bags (Emergency Provision)
Authority: Education Authority NI (Education)·Consortium: 2 public authorities
What is being bought11 lots · detail below
Published requirement descriptionThe EA invites tenders for the Supply and Delivery of pre-filled lunch bags to individual school Meals kitchens throughout Northern Ireland for the period ending 31 December 2022 with the option to extend for up to a further 12 months or parts thereof on a call-off as required basis. Prices are being sought for the supply and delivery of a pre-filled lunch bag (to include a sandwich, fruit portion and bottle of water) and detailed requirements are given in the tender documentation. Supply of these lunch bags will only be required in emergency situations when kitchen staff have been reduced significantly within specific locations, due to unforeseen circumstances, such as an outbreak of COVID-19. The requirement for lunch bags could be for a small number of bags to several hundred in one or a number of kitchens throughout Northern Ireland on a day-to-day basis, equally, there may be no requirement at all. The need to purchase from this framework is dependent on which, if any kitchens, are affected by unforeseen circumstances. It should be noted that these lunch bags will be required on very short notice, frequently by 12.00 noon on same day of order, and will only be required in the emergency situations as described above.
CPV: Prepared sandwiches
How this framework works
From the published notice- Places
- up to 11 suppliers · 1 bids on the busiest of 11 lots (0.1 per place) · 1 appointed
Lots and requirements (11)Procurement structure
11 lots · all with a published value · a supplier may bid for at most 11 of them · evaluation weights differ by lotEvery one of these 11 lots carries the same published figure, £120,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Antrim and Newtownabbey Borough Council AreaAwardedceiling above
Lot #2Armagh and Omagh Catering Service AreaAwardedceiling above
Lot #3Belfast and Dundonald Catering Service AreaAwardedceiling above
Lot #4Ards and North Down Borough Council AreaAwardedceiling above
Lot #5Causeway Coast and Glens Borough Council AreaAwardedceiling above
Lot #6Derry City and Strabane District Council AreaAwardedceiling above
Lot #7Fermanagh and Omagh District Council AreaAwardedceiling above
Lot #8Lisburn and Castlereagh City Council AreaAwardedceiling above
Lot #9Mid and East Antrim Borough Council AreaAwardedceiling above
Lot #10Mid Ulster District Council AreaAwardedceiling above
Lot #11Newry, Mourne and Down District Council AreaAwardedceiling above
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
- Price carries 40 points on every lot: a 10% discount moves about 4 points.
- “CAT-21-010 Pre-Filled Lunch Bags (Emergency Provision)” is a framework: the contest is a place on its panel, up to 11 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 10 Nov 2021, 16:55 GMT
- Last source update
- 10 Jan 2022, 11:05 GMT
- Award evaluation window
- 26 Nov 2021 – …
- FTS notice number
2022/S 000-000597- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02f57eFind a Tender
Publisher note: . This framework is let by the Northern Ireland Education Authority (“EA”) and is open to the EA, including NI educational bodies as follows and at some point during the life of the Framework these bodies may wish to utilise the agreement and should have access, at any point, with the permission of EA. This agreement is not intended to replace any current agreements that participating or non-participating institutions may already have in place.. . https://www.education-ni.gov.uk/services/schools-plus. Primary and Post Primary schools under the control of the EA, Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and, Voluntary Grammar Schools, Nursery School for NI (both controlled and Catholic Maintained), school meals kitchens on-site at all of these schools, and Controlled Youth Centres. . . https://www.nidirect.gov.uk/contacts/further-education-fe-colleges. Further Education Colleges in NI . . https://www.nicie.org/parents/school-finder/. Grant Controlled Integrated Education Schools in NI. . https://www.isc.co.uk/schools/northern-ireland/. Independent School in NI. . Libraries NI: https://www.librariesni.org.uk/Libraries/. . EA Teachers’ and Educational Centres. Council for the Curriculum, Examination and Assessment NI (CCEA) . Armagh Observatory and Planetarium. Middletown Centre for Autism. Controlled Schools Support Council (CSSC). Northern Ireland Council for Integrated Education (NICIE).
How it was run
Official notice- Appointment period ends
- 26 Nov 2021, 15:00 GMT
- Submission channel
- {"written"}
- Accepted languages
- en
- Bids opened
- 26 Nov 2021, 15:30 GMT
Timeline
26 Nov 2021 → 24 Feb 2022 · 4 dates- Admission / appointment period endsperiod end, not a bid countdown26 Nov 2021, 15:00 GMT
- Bids opened26 Nov 2021, 15:30 GMT
- Notice published10 Jan 2022, 11:05 GMT
- Bids must remain valid until24 Feb 2022, 23:59 GMT
Notice history
2 events · 2 releases on Find a Tender · since 10 Jan 2022- Status changed to complete10 Jan 2022, 11:05 GMT
- Buyer details updated10 Jan 2022, 11:05 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast11 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 11 of these contracts carry the same published figure, £120,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Lot 1 Antrim and Newtownabbey Borough Council Area
- Signed
- 6 Jan 2022
- Value
- ceiling above
- Status
- active
Lot 10 Mid Ulster District Council Area
- Signed
- 6 Jan 2022
- Value
- ceiling above
- Status
- active
Lot 11 Newry, Mourne and Down District Council Area
- Signed
- 6 Jan 2022
- Value
- ceiling above
- Status
- active
Lot 2 Armagh and Omagh Catering Service Area
- Signed
- 6 Jan 2022
- Value
- ceiling above
- Status
- active
Lot 3 Belfast and Dundonald Catering Service Area
- Signed
- 6 Jan 2022
- Value
- ceiling above
- Status
- active
Lot 4 Ards and North Down Borough Council Area
- Signed
- 6 Jan 2022
- Value
- ceiling above
- Status
- active
Lot 5 Causeway Coast and Glens Borough Council Area
- Signed
- 6 Jan 2022
- Value
- ceiling above
- Status
- active
Lot 6 Derry City and Strabane District Council Area
- Signed
- 6 Jan 2022
- Value
- ceiling above
- Status
- active
Lot 7 Fermanagh and Omagh District Council Area
- Signed
- 6 Jan 2022
- Value
- ceiling above
- Status
- active
Lot 8 Lisburn and Castlereagh City Council Area
- Signed
- 6 Jan 2022
- Value
- ceiling above
- Status
- active
Lot 9 Mid and East Antrim Borough Council Area
- Signed
- 6 Jan 2022
- Value
- ceiling above
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Antrim and Newtownabbey Borough Council Area | 1bids · 1 electronic · 1 from abroad | 1 | — | — |
| 2 · Armagh and Omagh Catering Service Area | 1bids · 1 electronic · 1 from abroad | 1 | — | — |
| 3 · Belfast and Dundonald Catering Service Area | 1bids · 1 electronic · 1 from abroad | 1 | — | — |
| 4 · Ards and North Down Borough Council Area | 1bids · 1 electronic · 1 from abroad | 1 | — | — |
| 5 · Causeway Coast and Glens Borough Council Area | 1bids · 1 electronic · 1 from abroad | 1 | — | — |
| 6 · Derry City and Strabane District Council Area | 1bids · 1 electronic · 1 from abroad | 1 | — | — |
| 7 · Fermanagh and Omagh District Council Area | 1bids · 1 electronic · 1 from abroad | 1 | — | — |
| 8 · Lisburn and Castlereagh City Council Area | 1bids · 1 electronic · 1 from abroad | 1 | — | — |
| 9 · Mid and East Antrim Borough Council Area | 1bids · 1 electronic · 1 from abroad | 1 | — | — |
| 10 · Mid Ulster District Council Area | 1bids · 1 electronic · 1 from abroad | 1 | — | — |
| 11 · Newry, Mourne and Down District Council Area | 1bids · 1 electronic · 1 from abroad | 1 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- Education AuthorityContracting authorityBody governed by public lawEducation
Dispute resolution & review bodies
- The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures.Review body
- UK does not currently have any such bodies with responsibilities for appeal/mediation procedures.Review body
Framework contractors & participating bidders
1 commercial party on the notice- THE BRUNCH BOX SANDWICH CO LTDFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.