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Published 10 Mar 2021, 11:32 GMT

Official UK procurement notice

CAT-20-012 Pre-Filled Lunch Bags (Emergency Provision)

Official notice

Authority: Education Authority NI (Education)·Consortium: 7 public authorities

Framework agreement11 lotsGoodsOpen procedureSME suitableAccelerated
Sectors: Food, beverages, tobacco and related products (15) Delivery: Northern Ireland (UKN)
Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue
Awarded 9 Feb 2021
Lots 11see the lot list below

What is being bought11 lots · detail below

Published requirement description

The EA invites tenders for the Supply and Delivery of pre-filled lunch bags to individual school Meals kitchens throughout Northern Ireland for the period ending 30 June 2021 with an option to extend for up to a further six month period on a call-off as required basis.

CPV: Prepared sandwiches

How this framework works

From the published notice
Bids received
2 bids on the busiest of 11 lots · 1 suppliers appointed

Lots and requirements (11)Procurement structure

11 lots · no lot values published · same evaluation weights on every lot
Lot #1Antrim and Newtownabbey Borough Council AreaAwarded
Delivery: Northern Ireland
Extensions: Period ending 30 June 2021 with the option to extend for a further six month period
15811511 Prepared sandwiches
Lot #2Ards and North Down Borough Council AreaAwarded
Delivery: Northern Ireland
Extensions: Period ending 30 June 2021 with the option to extend for a further six month period
15811511 Prepared sandwiches
Lot #3Armagh City, Banbridge and Craigavon Borough Council AreaAwarded
Delivery: Northern Ireland
Extensions: Period ending 30 June 2021 with the option to extend for a further six month period
15811511 Prepared sandwiches
Lot #4Belfast City Council AreaAwarded
Delivery: Northern Ireland
Extensions: Period ending 30 June 2021 with the option to extend for a further six month period
15811511 Prepared sandwiches
Lot #5Causeway Coast and Glens Borough Council AreaAwarded
Delivery: Northern Ireland
Extensions: Period ending 30 June 2021 with the option to extend for a further six month period
15811511 Prepared sandwiches
Lot #6Derry City and Strabane District Council AreaAwarded
Delivery: Northern Ireland
Extensions: Period ending 30 June 2021 with the option to extend for a further six month period
15811511 Prepared sandwiches
Lot #7Fermanagh and Omagh District Council AreaAwarded
Delivery: Northern Ireland
Extensions: Period ending 30 June 2021 with the option to extend for a further six month period
15811511 Prepared sandwiches
Lot #8Lisburn and Castlereagh City Council AreaAwarded
Delivery: Northern Ireland
Extensions: Period ending 30 June 2021 with the option to extend for a further six month period
15811511 Prepared sandwiches
Lot #9Mid and East Antrim Borough Council AreaAwarded
Delivery: Northern Ireland
Extensions: Period ending 30 June 2021 with the option to extend for a further six month period
15811511 Prepared sandwiches
Lot #10Mid Ulster District Council AreaAwarded
Delivery: Northern Ireland
Extensions: Period ending 30 June 2021 with the option to extend for a further six month period
15811511 Prepared sandwiches
Lot #11Newry, Mourne and Down District Council AreaAwarded
Delivery: Northern Ireland
Extensions: Period ending 30 June 2021 with the option to extend for a further six month period
15811511 Prepared sandwiches

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 11 lots
Quality: 60%Price: 40%
Published sub-criteria (2)
  • AC2: Qualitative – Appearance Taste of each product /60: 60%
  • AC1: Quantitative – Total Cost per Lot /40: 40%
Published award criteria (2)
  • AC2: Qualitative – Appearance Taste of each product /60: 60
  • AC1: Quantitative – Total Cost per Lot /40: 40
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
  • “CAT-20-012 Pre-Filled Lunch Bags (Emergency Provision)” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
10 Mar 2021, 11:32 GMT
Last source update
10 Mar 2021, 11:32 GMT
FTS notice number
2021/S 000-004802
Accelerated

To provide a prepared packed lunch bag which can be provided into schools at short notice in order to continue a limited lunch service. This requirement has now become necessary due to the significant impact that COVID-19 is having on staffing resources within school meals kitchens, resulting in there being insufficient staff on occasions within locations to prepare & serve the school meal. This has the potential to affect the EA's statutory obligation to provide a free school meal for those children who are entitled to it. In most circumstances the EA gets little or no notice that a kitchen will be without staff due to the virus, & it is expected that over the coming weeks this will become a more regular issue.

Classification (CPV)
Prepared sandwiches
Delivery area
Northern Ireland (UKN)
Official registry OCID
ocds-h6vhtk-029a33 Find a Tender

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Bids received 21 from SMEs · busiest of 11 lots
Contracts signed 11latest 9 Feb 2021

11 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 11 of these contracts carry the same published figure, £800,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Lot 1 - Antrim and Newtownabbey Borough Council Area

    Signed
    9 Feb 2021
    Value
    ceiling above
    Status
    active

  • Lot 10 - Mid Ulster District Council Area

    Signed
    9 Feb 2021
    Value
    ceiling above
    Status
    active

  • Lot 11 - Newry, Mourne and Down District Council Area

    Signed
    9 Feb 2021
    Value
    ceiling above
    Status
    active

  • Lot 2 - Ards and North Down Borough Council Area

    Signed
    9 Feb 2021
    Value
    ceiling above
    Status
    active

  • Lot 3 - Armagh City, Banbridge and Craigavon Borough Council Area

    Signed
    9 Feb 2021
    Value
    ceiling above
    Status
    active

  • Lot 4 - Belfast City Council Area

    Signed
    9 Feb 2021
    Value
    ceiling above
    Status
    active

  • Lot 5 - Causeway Coast and Glens Borough Council Area

    Signed
    9 Feb 2021
    Value
    ceiling above
    Status
    active

  • Lot 6 - Derry City and Strabane District Council Area

    Signed
    9 Feb 2021
    Value
    ceiling above
    Status
    active

  • Lot 7 - Fermanagh and Omagh District Council Area

    Signed
    9 Feb 2021
    Value
    ceiling above
    Status
    active

  • Lot 8 - Lisburn and Castlereagh City Council Area

    Signed
    9 Feb 2021
    Value
    ceiling above
    Status
    active

  • Lot 9 - Mid and East Antrim Borough Council Area

    Signed
    9 Feb 2021
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Antrim and Newtownabbey Borough Council Area2bids · 2 electronic · 1 from abroad1——
2 · Ards and North Down Borough Council Area2bids · 2 electronic · 1 from abroad1——
3 · Armagh City, Banbridge and Craigavon Borough Council Area2bids · 2 electronic · 1 from abroad1——
4 · Belfast City Council Area2bids · 2 electronic · 1 from abroad1——
5 · Causeway Coast and Glens Borough Council Area2bids · 2 electronic · 1 from abroad1——
6 · Derry City and Strabane District Council Area2bids · 2 electronic · 1 from abroad1——
7 · Fermanagh and Omagh District Council Area2bids · 2 electronic · 1 from abroad1——
8 · Lisburn and Castlereagh City Council Area2bids · 2 electronic · 1 from abroad1——
9 · Mid and East Antrim Borough Council Area2bids · 2 electronic · 1 from abroad1——
10 · Mid Ulster District Council Area2bids · 2 electronic · 1 from abroad1——
11 · Newry, Mourne and Down District Council Area2bids · 2 electronic · 1 from abroad1——

Contracting authority & participating public bodies

7 public bodies on the notice

Education Authority NI

Contracting authorityEducationRegional or local authorityEducation 3 Charlemont Place, The Mall, Armagh, UK, BT61 9AXContact email

Consortium members and other public bodies

  • Armagh ObservatoryContracting authority Armagh, UKContact email
  • Armagh PlanetariumContracting authority Armagh, UKContact email
  • Council for the Curriculum Examinations and AssessmentContracting authority Belfast, UKContact email
  • FE Southern Regional CollegeContracting authority Newry, UKContact email
  • Libraries NIContracting authority Lisburn, UKContact email
  • Middletown Centre for AutismContracting authority Middletown, UKContact email

Dispute resolution & review bodies

  • The UK does not currently have any such bodies with responsibility for appeal/media proceduresReview body Armagh

Framework contractors & participating bidders

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.