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Official procurement procedure
Castle of Light Event Production Partner
Cultural event organisation services
Event services
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Historic Environment Scotland: "Castle of Light Event Production Partner". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
| Contracting Authority | Historic Environment Scotland | Scope & Categories | Not published | Submission Window | complete No deadline published |
|---|---|---|---|---|---|
| Submission Gateway | Direct notice route | Legal Basis & Regime | Standard procurement | Estimated Value (exc. VAT) | Not published |
Bidder Intelligence · Authority Profile: Historic Environment Scotland
Market Analytics
Derived from OCDS awards & bid statistics
Published history for Historic Environment Scotland. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Average Price Reduction
Not availableInsufficient comparable data
Competition Density
3.8Bids / Report
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate availablePayment Terms
Check noticePublished terms
Coverage: 133 active published awards; 129 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Price reduction compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityHistoric Environment Scotland | Procedure methodNot published | Procurement categoryNot published |
Statuscomplete | Framework / DPSNot published | CompetitionNot published |
Above thresholdNot published | Legal basisNot published | Tender period startsNot published |
Clarification deadlineNot published | Electronic submissionNot published | Submission languagesNot published |
Published27 Feb 2023, 10:21 GMT | Last source update27 Feb 2023, 10:21 GMT | Recurring procurementNot published |
ClassificationCultural event organisation services, Event services | ||
Delivery area | ||
OCIDocds-h6vhtk-03ac0e | ||
What is being bought
Notice is to advise that Historic Environment Scotland intend to extend our current Castle of Light Event Production Partner HES/C/4013 for 1 further year.
What changed
From the official release history
- Status changed to complete
27 Feb 2023, 10:21 GMT - Official notice release published
27 Feb 2023, 10:21 GMT - Buyer information updated
27 Feb 2023, 10:21 GMT
Lots and requirements (1)
Published by the contracting authority
- Lot 1 · #1Individual lot title not publishedStatus not publishedPublished valueNot publishedHistoric Environment Scotland is seeking to extend our current Castle of Light Event Production Partner HES/C/4013 for 1 additional year (2023 event).Contract periodNot publishedEligibilityNot publishedOptions / renewalNot published
Timeline
- Procedure published
27 Feb 2023, 10:21 GMT - Award active
Not published · Not published - Contract active
Signed 17 Feb 2023, 00:00 GMT · £1,400,000
Commercial outcome and competition
Awards War Productions Ltd Not published · Not published · active |
Contracts Contract £1,400,000 · signed 17 Feb 2023, 00:00 GMT · active |
Bid statisticsNo aggregate bid statistics published |
Buyer and organisations in this procedure
Historic Environment Scotland
Contracting authority GB-FTS-1169Documents (0)
Official links; attachments are not copied
No linked documents are published
Related procedures (0)
No related procedures published
Planning and rationale
Planning budgetNot published |
No-engagement rationaleNot published |
Procedure rationaleModification of a contract under Regulation 72(1)(e) (not substantial) of the Public Contracts (Scotland) Regulations 2015.
Justification for selected award procedure:
The original contract was for a production partner to run a 21-night event and was to subsist from May 2019 until 31 January 2020. The contract allowed for two extensions to cover the events in the coming two years, and for a maximum period of 3 years, which extensions were exercised to cover the events in 2021 and 2022.
The performance of the contract has been severely impacted by the Covid pandemic, such that:-
i) 2019 event took place prior to any pandemic restrictions;
ii) 2020 event was cancelled;
iii) 2021 event was disrupted due to the restrictions in place at the time;
iv) 2022 event took place without restrictions.
Historic Environment Scotland has therefore concluded that the extension of the contract to cover the 2023 event is not substantial in terms of Regulation 72(1)(e) for the following reasons:-
- The extension does not render the contract materially different in character from the one initially procured. There will be no change to the scope of the services, only a short term extension to cover the 2023 event.
- It does not introduce conditions which would have allowed for the admission of candidates other than those initially selected, allowed for acceptance of a tender other than that originally accepted or attracted additional participants in the procurement procedure.
- Given the disruption faced by the contractor during the period of the contract (outlined above), it does not change the economic balance of the contract in favour of the contractor. The extension will allow for a commercial evaluation of three undisrupted events, as had originally been planned under the original contract;
- it does not extend the scope of the contract considerably given that the extension covers one additional year in a three year contract, during which period a fresh procurement will take place for future events |