Find a TenderAwarded
Published 27 Oct 2023, 14:39 BST

Official UK procurement notice

Cashless Catering & Nutritional Analysis System Upgrade including Support & Maintenance

Official notice

Authority: Inverclyde Council (Local council)

ServicesOpen procedureSME suitable
Awarded value£111,235published contract · exc. VAT
Submissions closed 27 Nov 2023awarded 16 Jan 2024
Awarded to ParentPay Ltd
Contract term 5 yrs 3 moends 31 Mar 2029 · extension options published · starts 3 Jan 2024

What is being bought

Published requirement description

Inverclyde Council’s Secondary Schools Cashless Catering Equipment and Software have been in place for over 20 years, the hardware and revaluation units are now beyond their use. Inverclyde Council are seeking a suitably qualified supplier to upgrade the Equipment and Software including a Nutritional Analysis system and provide ongoing support and maintenance.

CPV: Canteen management services

The lotProcurement structure

single lot · no lot value published
Lot #1AwardedRenewal 5 yrs 3 mo
Contract period: 3 Jan 2024 – 31 Mar 2029 (5 yrs 3 mo)
Delivery: Scotland
Extensions: The Implementation Period will be from the Contract Award Date until the 31st March 2024. Thereafter, the contract period for support and maintenance will run from 1st April 2024 to 31st March 2029, five years. With the option to extend for a further two years from 1st April 2029 to 31st March 2031 with a further option to extend for one year from 1st April 2031 to 31st March 2032.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 37%Price: 60%Social value: 3%
Published sub-criteria (9)
  • Desirable Elements: 5%
  • Method Statement 1 - Implementation: 13%
  • Method Statement 2 - Support and Maintenance: 7%
  • Method Statement 3 - Contract Management: 4%
  • Method Statement 4 - Exit Plan: 1%
  • Fair Work First: 5%
  • Social Value Supporting Methodology: 2%
  • price: 60%
  • Social Value Outcome Menu: 3%
Published award criteria (9)
  • Desirable Elements: 5%
  • Method Statement 1 - Implementation: 13%
  • Method Statement 2 - Support and Maintenance: 7%
  • Method Statement 3 - Contract Management: 4%
  • Method Statement 4 - Exit Plan: 1%
  • Fair Work First: 5%
  • Social Value Outcome Menu: 3%
  • Social Value Supporting Methodology: 2%
  • Price: 60%
Conditions of participation2
  • Economic & financial standing

    Inverclyde Council will check the financial status of applicants by means of a Dun and Bradstreet Assessment. In order to be considered, applicants must achieve one of the following:

    (a) Where the tenderers Dun & Bradstreet risk indicator is 3, the annual contract value should also be less than 50% of the tenderers average turnover over the preceding 2 years (with audited accounts dated within 24 months of the date of the financial check).

    OR

    (b) Where the tenderers Dun & Bradstreet risk indicator is 2 or better, the annual contract value should also be less than 75% of the tenderers average turnover over the preceding 2 years (with audited accounts dated within 24 months of the date of the financial check).

    APPLICANTS ARE STRONGLY ADVISED TO SATISFY THEMSELVES THAT THEY MEET THESE CRITERIA AS FAILURE OF THE FINANCIAL CHECK WILL MEAN THAT THEIR APPLICATION WILL NOT BE CONSIDERED FURTHER. APPLICANTS SHOULD ALSO SATISFY THEMSELVES THAT THEIR DUN AND BRADSTREET RATINGS ARE CORRECT AND IT IS THE APPLICANTS RESPONSIBILITY TO RAISE ANY QUERIES WIHT DUN AND BRADSTREET IF THEY FEEL A CORRECTION IS REQUIRED. THE COUNCIL WILL RELY ON THE RISK RATING IT OBTAINS AT THE TIME IT PERFORMS THE D&B CHECK.

    You must provide your average yearly turnover for the last 2 years.

    Turnover must be provided from your audited accounts. Turnover from unaudited accounts or part year turnover will not be accepted.

    If you are unable to provide the turnover information required due to being exempt from submi…

    Minimum: 4B.5.1a/4B.5.1b/4B.5.2 The bidder confirms they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated below: Employer's (Compulsory) Liability: 5M GBP minimum Public Liability: 5M GBP Minimum Professional Risk Ind…
  • Technical & professional ability

    4C.1.2 Bidders will be required to provide two (2) examples of similar Cashless Catering & Nutritional Analysis System Upgrade including Support & Maintenance contracts within the last five (5) years that demonstrate that they have the relevant experience to deliver this contract in a public sector setting.

    Minimum: 4C.10 Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract. 4D.1 QUALITY MANAGEMENT PROCEDURES The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance …
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
27 Oct 2023, 14:39 BST
Last source update
26 Jan 2024, 11:21 GMT
Award evaluation window
27 Nov 2023 – …
Authority reference
CP0507/EDU
FTS notice number
2024/S 000-002705
Classification (CPV)
Canteen management services
Delivery area
Scotland (UKM83)
Official registry OCID
ocds-h6vhtk-040fbb Find a Tender

Publisher note: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. Tenderers will be required to return with their submission a completed Data Protection Certificate, FOI Certificate, No Collusion Certification, S1 Equalities Questionnaire, S2 Equalities Declaration, Prompt Payment Certificate and Tender Declaration Certificate. It will also be a condition of contract that Tenderers comply with Inverclyde Council`s Cashless Catering and Nutritional Analysis Terms and Conditions, Special Conditions of Contract, Specification (including compliance with ISO 27001;27002;27017;27018;22301) & Contract Information for Tenderers. (SC Ref:756333)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
27 Nov 2023, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
27 Nov 2023, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

27 Nov 2023 → 26 Jan 2024 · 4 dates
  1. Submission deadline
    27 Nov 2023, 12:00 GMT
  2. Bids opened
    27 Nov 2023, 12:00 GMT
  3. Contract starts
    3 Jan 2024
  4. Notice published
    26 Jan 2024, 11:21 GMT

Notice history

1 event · 3 releases on Find a Tender
  1. Status changed to complete
    26 Jan 2024, 11:21 GMT
Published amendments (1)

CPV Codes to be added to notice. II.1.2) Main CPV code CPV Code - 72000000 Additional CPV Code please CPV Code - 48000000

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £111,2351 contract exc. VAT
Bids received 33 from SMEs
Contracts signed 1latest 16 Jan 2024
Awarded toValueDateStatus
ParentPay LtdSME£111,235 †—Awarded

Contracts

  • Contract 002705-2024-CP0507/EDU-1 · ParentPay LtdSME

    Signed
    16 Jan 2024
    Value
    £111,235
    Period
    … – 31 Mar 2029
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3bids · 3 electronic · 3 from abroad3——

Contracting authority & participating public bodies

Inverclyde Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Procurement, Municipal Buildings, Clyde Square, Greenock, Scotland, PA15 1LXContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Greenock Sheriff Court and Justice of the Peace CourtReview body Greenock

Bidders & participating suppliers

1 commercial party on the notice
  • ParentPayAwarded supplier 28 Lochaline Drive, Glasgow, UK, G44 3NZContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.