Official UK procurement notice
Cashless Catering and Online Payment Solution
Authority: Aberdeenshire Council (Local council)
What is being bought
Published requirement descriptionThe aim of this tender was to procure a Cashless Catering and Online Payment Solution in accordance with the Statement of Requirements, for use by School Catering and Education and Children’s Services (ECS). Aberdeenshire Council currently has two separate contracts in place for a cashless catering and online payment solution that are nearing expiry.
The Catering Service must ensure it has an appropriate solution in place that will continue to provide a front of house service and also to generate the accurate critical data that is required to run reports for data analysis that will help the Service to continue to operate efficiently. There is also a desire to push more payments online to stop the need for cash handling that is presently undertaken by staff and reduce the associated risks with those processes.
CPV: IT services: consulting, software development, Internet and support · Industry specific software package · Point of sale (POS) software package · Software package and information systems
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£675,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 50
- Price: 50
- Suitability
As per ITT documentation
- Economic & financial standing
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:
Employers liability - statutory minimum 5 million GBP, each and every claim and in the aggregate
Public and products liability - minimum 5 million GBP, each and every claim and in the aggregate
Professional indemnity - minimum 1 million GBP in respect of any one claim and in the aggregate
Minimum: The Council will use Creditsafe to assist in its determination of the organisations financial status and risk. Where the credit score reflects moderate (30-50) or high risk (21-29) the Council shall seek further financial information required to satisfy the suitability of the Ten… - Technical & professional ability
Tenderers will be required to provide 3 examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in the Procurement Documents and SPD (Scotland).
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 21 Dec 2023, 16:01 GMT
- Last source update
- 4 Mar 2025, 11:22 GMT
- Award evaluation window
- 26 Jan 2024 – …
- Authority reference
000-DHKP4388- FTS notice number
2025/S 000-007794- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-042950Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: (SC Ref:792201)
How it was run
Official notice- Submission deadline
- 31 Jan 2024, 17:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 26 Jan 2024, 12:00 GMT
Timeline
26 Jan 2024 → 4 Mar 2025 · 3 dates- Bids opened26 Jan 2024, 12:00 GMT
- Submission deadline31 Jan 2024, 17:00 GMT
- Notice published4 Mar 2025, 11:22 GMT
Notice history
2 events · 3 releases on Find a Tender · since 22 Jan 2024- Deadline moved to 31 Jan 2024, 17:00 GMT22 Jan 2024, 11:46 GMT+5 days · was 26 Jan 2024, 12:00 GMT
- Status changed to complete4 Mar 2025, 11:22 GMT
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 26 Jan 2024 | 31 Jan 2024 | +5 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 26 Jan 2024 | 31 Jan 2024 | +5 d |
Deadline extended to allow time for bidders to review question responses
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| CRB Cunninghams LimitedSME | £435,000 † | — | Awarded |
Contracts
Contract 007794-2025-1 · CRB Cunninghams LimitedSME
- Signed
- 28 Feb 2025
- Value
- £435,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4bids · 4 electronic · 4 from abroad | 4 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Aberdeen Sherriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- CRB Cunninghams LimitedAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.