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Official procurement procedure

Capability Tool

Educational software development services
UK
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Jisc Services Limited: "Capability Tool". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityJisc Services LimitedScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: Jisc Services Limited
Market Analytics
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Derived from OCDS awards & bid statistics
Published history for Jisc Services Limited. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Average Price Reduction
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
1Bids / Report
100% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 50 active published awards; 46 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Price reduction compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityJisc Services Limited
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published15 Dec 2023, 12:50 GMT
Last source update15 Dec 2023, 12:50 GMT
Recurring procurementNot published
ClassificationEducational software development services
Delivery area
UK
OCIDocds-h6vhtk-042609
What is being bought
Jisc Services Limited is seeking to place a 3-year contract with Potentially Limited for the ongoing maintenance and development of the supplier’s platform, which Jisc uses to deliver a Building Digital Capabilities self-assessment tool (known as ‘the BDC Discovery Tool’). Our intention is that the contract will run from 1 August 2024 to 31 July 2027. The BDC Discovery Tool enables individual end users to determine their digital capability and provides them with a personalised report that includes relevant resources to support their personal development and growth. Anonymised usage data is extracted from the BDC Discovery Tool and visualized in dashboards that are consumed at an organisational level so that customers can see an overview of digital capabilities across their organisation.
What changed
From the official release history
  1. Status changed to complete
    15 Dec 2023, 12:50 GMT
  2. Official notice release published
    15 Dec 2023, 12:50 GMT
  3. Buyer information updated
    15 Dec 2023, 12:50 GMT
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    Status not published
    Published valueNot published
    The contract is for a specialist self-assessment tool with complex question logic that identifies areas of digital skills where users can improve their capabilities. Personal development resources curated within an integrated content management tool are tailored and presented to each individual user based on their responses to the questions asked. Bespoke development of the supplier’s platform was initially undertaken to create a BDC Discovery Tool that was specifically tailored to the needs of staff and students at Higher Education (HE) and Further Education (FE) institutions in the UK and internationally. Potentially Ltd recently undertook additional bespoke development work for Jisc to build new functionality to meet the needs of staff in other sectors, particularly staff in private sector training organisations and across the Public and Charitable sectors. We anticipate substantial growth in these other sectors over the next 3 years. Potentially Ltd owns the IPR in the source code for the platform and the BDC Discovery Tool. Jisc owns the IPR in the question sets, personas and organisational frameworks. Jisc has undertaken pre-market engagement activities to evaluate potential alternative solutions and has not identified any product currently in the marketplace that can produce a personalized report linked to curated and tailored development resources. In addition, Jisc did not find any solution currently available that could provide the functionality to assess users at an individual level and then aggregate the data at an organisational level. Currently available solutions would need substantial further development in order to provide ALL the functionality required by Jisc’s customers. Any alternative supplier will need a migration plan and schedule that minimizes disruption to students and staff at Jisc’s organisational customers as they are moved onto a new solution. The BDC Discovery Tool has a growing customer base, and, as of November 2023, the number of active organisational customers across all sectors stands at 248. In addition, any alternative supplier will need to take into account that they will not have access to proprietary IPR, source code or details about the underlying tech stack used to deliver the current platform. This is likely to add complexity and technical challenge to their customer migration plans. Additional information: The value of the contract is estimated based on uptake by Jisc members. Potentially receives a share of service revenues. The value of the contract also includes an allocation for feature enhancements over the 3-year term. The tool is for use by Jisc customers and not for Jisc's own use.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    15 Dec 2023, 12:50 GMT
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 27 Jul 2023, 00:00 BST · £714,968
Commercial outcome and competition
Awards
Potential.ly Limited
Not published · Not published · active
Contracts
Contract
£714,968 · signed 27 Jul 2023, 00:00 BST · active
Bid statisticsNo aggregate bid statistics published
Buyer and organisations in this procedure

Jisc Services Limited

Contracting authority GB-FTS-88825
View buyer profile

  • Jisc Services Limited
    buyer

    02881024
    4 Portwall Lane, Bristol, UK, BS1 6NB
    procurement@jisc.ac.uk

  • Jisc Services Limited
    reviewBody

    4 Portwall Lane, Bristol, BS1 6NB
    procurement@jisc.ac.uk

  • Potential.ly Limited
    supplier

    09101474
    46 Yale Court, Honeybourne Road, London, UK, NW6 1JG
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationaleThe incumbent supplier has undertaken bespoke development of their platform to provide the workflows and logic used in the Jisc BDC Discovery Tool. The tool has been designed around the capability and organisational frameworks of our customers and includes specifically scripted personas and a growing collection of question sets relevant to their sectors. The tool currently offers 12 question sets. A further 2 are currently planned for release and more will be added over the 3-year term of the contract. No other supplier in the marketplace has a solution that is ready to provide ALL the functions required to serve staff and students at Higher Education (HE) and Further Education (FE) institutions, and staff in private sector training organisations and across the Public and Charitable sectors. The BDC Discovery Tool is a mature product. There are currently a total of 248 organisations using it (75 HE institutions, 160 FE institutions, and 13 other organisations including international customers). Moving to another solution would be prohibitive in terms of the time, cost and resources required to undertake the following: Identifying and meeting requirements for ALL the new features that would be required in any replacement solution so that it can be used by our customers and end users across all the sectors we operate in. Undertaking the considerable development work that will be necessary to build all the new functionality required into the replacement solution. Testing all the new features once they have been built in the replacement solution Migrating data and content from the current solution to the replacement solution Undertaking training to ensure users are familiar with the replacement solution Issuing new training and ongoing support materials for users of the replacement solution Moving to a replacement solution would be particularly disruptive for our HE and FE customers, particularly as it comes at a time when many face significant financial and staffing challenges.