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Find a TenderAwardedContract details notice
Published 14 Aug 2025, 14:39 BST

Official UK procurement notice

Cambridgeshire County Council Cargo Bike Try Before You Buy Phase Two

Official notice

Authority: Cambridgeshire County Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable
Sectors: Repair & Maintenance (50)Transport & Passenger Services (60) Delivery: UKEast of England (UKH12)
Final published estimate£70,000initial estimate £81,912 · 1 value update17% above published estimate
Submissions closed 6 Oct 2025awarded 7 Nov 2025
Awarded to The Electric Transport Shop Ltd
Contract term 2 yrsends 30 Oct 2027 · up to 30 Oct 2029 with extensions · starts 31 Oct 2025

What is being bought

Published requirement description

Cambridgeshire County Council has been running a successful eCargo Bike Try Before You Buy scheme since 2021. We are now looking to run a scheme in one or more new locations. Initial funding is available to support three new family eCargo bikes and run a try before you buy scheme for two years. Should the scheme prove successful, there may be an opportunity to extend the contract for an additional two years, although funding for any extension is not guaranteed at this stage. The successful bidder will be responsible for purchasing the three bikes and managing the scheme for the duration of the contract. Cambridgeshire County Council will retain ownership of the cargo bikes, and reclaim them at the final end of the contract.

CPV: Repair and maintenance services · Transport services (excl. Waste transport)

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 2 yrsSMEVCSEPublished value£70,000
Contract period: 31 Oct 2025 – 30 Oct 2027 (2 yrs) · up to 30 Oct 2029 with extensionsValue: £70,000 exc. VAT · £84,000 inc. VAT
Delivery: UKEligibility: SME eligibleVCSE eligible
Extensions: Initial funding is available to support three new family eCargo bikes and run a try before you buy scheme for two years. Should the scheme prove successful, there may be an opportunity to extend the contract for an additional two years, although funding for any extension is not guaranteed at this stage.
50000000 Repair and maintenance services60000000 Transport services (excl. Waste transport)
Pre-qualification & selection criteria (PQQ)1
  • Condition of participation

    n/a

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 75%Price: 25%
Published sub-criteria (2)
  • 1: 75%
  • 2: 25%
Published award criteria (2)
  • 1: Quality of Method Statements
  • 2: Price
Conditions of participation1
  • Condition of participation

    n/a

What this means for your bid
  • Price carries 25 of 100 points: a 10% discount moves about 2.5 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
14 Aug 2025, 14:39 BST
Last source update
4 Dec 2025, 10:03 GMT
Authority reference
DN785075
FTS notice number
2025/S 000-048806
Latest notice
Contract details notice (UK7)
Classification (CPV)
Repair and maintenance servicesTransport services (excl. Waste transport)
Delivery area
UKEast of England (UKH12)
Official registry OCID
ocds-h6vhtk-058809 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowed
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
6 Oct 2025, 12:00 BST
Clarification deadline
17 Sept 2025, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

ProContact

The Authority is utilising an electronic tendering tool to manage this procurement process. All documents and communications issued by the Authority will be sent via web-based software provided by PROACTIS called ProContract. Tenders and communications submitted by bidders via any other means will be rejected.

ProContract is located at procontract.due-north.com/Login ↗

PROJECT REFERENCE DN785075

Bidders who experience technical difficulties when using ProContract should contact the support desk Mon-Fri, 9:00 to 17:30:

Tel: 0330 005 0352

Email: [email protected]

Timeline

14 Aug 2025 → 4 Dec 2025 · 5 dates
  1. Tender notice published
    14 Aug 2025, 14:39 BST
  2. Clarification questions by
    17 Sept 2025, 17:00 BST
  3. Submission deadline385 days ago
    6 Oct 2025, 12:00 BST
  4. Contract starts360 days ago
    31 Oct 2025
  5. Latest notice published326 days ago
    4 Dec 2025, 10:03 GMT

Notice history

7 events · 4 releases on Find a Tender · since 14 Aug 2025
  1. Tender notice published
    14 Aug 2025, 14:39 BST
    UK4
  2. Tender notice published
    18 Aug 2025, 16:17 BST
    UK4
  3. Published value updated to £70,000
    18 Aug 2025, 16:17 BST
    was £81,912
  4. Contract award notice published
    3 Dec 2025, 15:21 GMT
    UK6
  5. Status changed to complete
    3 Dec 2025, 15:21 GMT
  6. Contract signature expected
    3 Dec 2025, 23:59 GMT
    scheduled
  7. Contract details notice published
    4 Dec 2025, 10:03 GMT
    UK7
Published amendments (1)

Contract period updated

Routine re-releases (4)
  • 2025-08: 1 release · 14 Aug 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £81,9121 award exc. VAT
Bids received 22 from SMEs
Contracts signed 1latest 3 Dec 2025
Awarded toValueDateStatus
The Electric Transport Shop LtdSME3 Dec 2025 – 29 Feb 2028 · up to 28 Feb 2030Extensions: Initial funding is available to support three new family eCargo bikes and run a try before you buy scheme for two years. Should the scheme prove successful, there may be an opportunity to extend the contract for an additional two years, although funding for any extension is not guaranteed at this stage£81,9127 Nov 2025Awarded

Contracts

  • Cambridgeshire County Council Cargo Bike Try Before You Buy Phase Two · The Electric Transport Shop LtdSME

    Signed
    3 Dec 2025
    Value
    £81,912
    Period
    3 Dec 2025 – 29 Feb 2028 · up to 28 Feb 2030 with extensions
    Status
    active
    Extensions
    Initial funding is available to support three new family eCargo bikes and run a try before you buy scheme for two years. Should the scheme prove successful, there may be an opportunity to extend the contract for an additional two years, although funding for any extension is not guaranteed at this stage

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2final-stage tenders20—

Contracting authority & participating public bodies

Cambridgeshire County Council

Contracting authorityPublic authority - sub-central government GB-PPON: PJVB-3262-VGVJ New Shire Hall Emery Crescent Enterprise Campus,, Alconbury Weald, Huntingdon, East of England, PE28 4YEContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (9)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender