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Published 23 Feb 2026, 17:11 GMT

Official UK procurement notice

Cambridge Folk Festival - Bar Concessions 2026

Official notice

Authority: Cambridge City Council (Local council)

5 lotsServicesBelow threshold - open competitionBelow thresholdConcessionSME suitable
Sectors: Food, beverages, tobacco and related products (15)Chemical products (24)Hotel, restaurant and retail trade services (55) Delivery: East of England (UKH12)
Concession value (operator's revenue)£30,000total for 5 lots · operator revenue, not the authority's budget
Submissions closed 20 Mar 2026
Lots 5see the lot list below
Contract term 1 yrends 31 Mar 2027 · up to 30 Mar 2028 with extensions · starts 1 Apr 2026

What is being bought5 lots · detail below

Published requirement description

Cambridge Folk Festival seeks experienced suppliers to submit a quotation for the provision of bar services for the 2026 Festival, dates of which are Saturday 1 & Sunday 2 August 2026.

The services are divided into multiple lots, as detailed in the RFQ.

Suppliers may submit a quotation for all lots (the full scope of services) or for one or more individual lots. The successful supplier(s) will be required to supply, operate, and manage bar services for the 2026 Festival in accordance with the requirements outlined in the RFQ and any resulting contract.

Full details of the services required, including the breakdown of lots, specific requirements, and any additional obligations, are set out in the specification documents.

Please note that the Contract Value is the unknown, as this depends on many factors i.e. amount of sales etc.

CPV: Alcohol · Beverage-serving services · Food, beverages, tobacco and related products

Lots and requirements (5)Procurement structure

5 lots · all with a published value (£30,000 together)
Lot #1Main BarRenewal 1 yrSMEPublished value£10,000

Main Bar Lot

Within 20m x 10m marquee. Marquee is used exclusively as a bar. Marquee is

provided by the Festival and recharged back to the successful Concessionaire.

Note: Value of sales is unknown.

Contract period: 1 Apr 2026 – 31 Mar 2027 (1 yr) · up to 30 Mar 2028 with extensionsValue: £10,000 exc. VAT · £12,000 inc. VAT
Delivery: East of EnglandEligibility: SME eligible
Extensions: The contract is for the 2026 Folk Festival, however, the option is there for the 2027 Folk Festival.
15000000 Food, beverages, tobacco and related products24322500 Alcohol55400000 Beverage-serving services
Lot #2Cider and / or Hot Spicy Cider StallRenewal 1 yrSMEPublished value£5,000

Cider and/or Hot Spicy Cider Stall Lot

Outside the main bar, approx. size 3m x 4m

Note: Value of sales is unknown.

Contract period: 1 Apr 2026 – 31 Mar 2027 (1 yr) · up to 30 Mar 2028 with extensionsValue: £5,000 exc. VAT · £6,000 inc. VAT
Delivery: East of EnglandEligibility: SME eligible
Extensions: The contract is for the 2026 Folk Festival, however, the option is there for the 2027 Folk Festival.
15000000 Food, beverages, tobacco and related products24322500 Alcohol55400000 Beverage-serving services
Lot #3Summer Drinks BarRenewal 1 yrSMEPublished value£5,000

Summer Drinks Bar Lot

A bar to fit a space of 5m x 5m, a marquee can be provided and recharged to

the successful Concessionaire if required.

Note: Value of sales is unknown.

Contract period: 1 Apr 2026 – 31 Mar 2027 (1 yr) · up to 30 Mar 2028 with extensionsValue: £5,000 exc. VAT · £6,000 inc. VAT
Delivery: East of EnglandEligibility: SME eligible
Extensions: The contract is for the 2026 Folk Festival, however, the option is there for the 2027 Folk Festival.
15000000 Food, beverages, tobacco and related products24322500 Alcohol55400000 Beverage-serving services
Lot #4Gin BarRenewal 1 yrSMEPublished value£5,000

Gin Bar Lot

A bar to fit with a max space of 3m x 6m, a marquee can be provided and

recharged to the successful Concessionaire if required.

Note: Value of sales is unknown.

Contract period: 1 Apr 2026 – 31 Mar 2027 (1 yr) · up to 30 Mar 2028 with extensionsValue: £5,000 exc. VAT · £6,000 inc. VAT
Delivery: East of EnglandEligibility: SME eligible
Extensions: The contract is for the 2026 Folk Festival, however, the option is there for the 2027 Folk Festival.
15000000 Food, beverages, tobacco and related products24322500 Alcohol55400000 Beverage-serving services
Lot #5Off SalesRenewal 1 yrSMEPublished value£5,000

Off Sales Lot

The festival would encourage provision of off-sales, whether this is at the main

bar and/or at another location within the campsite confirmed with successful Concessionaire for this lot.

Note: Value of sales is unknown.

Contract period: 1 Apr 2026 – 31 Mar 2027 (1 yr) · up to 30 Mar 2028 with extensionsValue: £5,000 exc. VAT · £6,000 inc. VAT
Delivery: East of EnglandEligibility: SME eligible
Extensions: The contract is for the 2026 Folk Festival, however, the option is there for the 2027 Folk Festival.
15000000 Food, beverages, tobacco and related products24322500 Alcohol55400000 Beverage-serving services

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Concession
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
23 Feb 2026, 17:11 GMT
Last source update
23 Feb 2026, 17:17 GMT
Authority reference
DN807831
FTS notice number
2026/S 000-016251
Latest notice
Tender notice (UK4)
Classification (CPV)
AlcoholBeverage-serving servicesFood, beverages, tobacco and related products
Delivery area
East of England (UKH12)
Official registry OCID
ocds-h6vhtk-065a85 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowed
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
20 Mar 2026, 12:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/Advert ↗

Timeline

23 Feb 2026 → 1 Apr 2026 · 3 dates
  1. Tender notice published247 days ago
    23 Feb 2026, 17:11 GMT
  2. Submission deadline222 days ago
    20 Mar 2026, 12:00 GMT
  3. Contract starts211 days ago
    1 Apr 2026, 00:00 BST

Notice history

3 events · 2 releases on Find a Tender · since 23 Feb 2026
  1. Tender notice published
    23 Feb 2026, 17:11 GMT
    UK4
  2. Tender notice published
    23 Feb 2026, 17:17 GMT
    UK4
  3. Deadline moved to 20 Mar 2026, 12:00 GMT
    23 Feb 2026, 17:17 GMT
    +0 days · was 20 Mar 2026, 23:59 GMT
Published amendments (1)

Contract extension end date amended.

Contracting authority & participating public bodies

Cambridge City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PCBT-6819-NDPJ The Guildhall, Cambridge, East of England, CB2 1BYContact email

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender