Cambridge City Council – Planned Maintenance

Cambridge City Council owns and manages a portfolio of around 7200 houses, over 1090 leases, 1800 garages, administration offices, community centres, other operational buildings, and a mixed portfolio of over 120 commercial properties, many of which are multi let office buildings, industrial units and shops.

The purpose of the service is to maintain Council assets in such condition that they achieve the Council’s objectives. The guiding principles are:

• Maintaining buildings to a standard that compares favourably with that of other providers.
• Ensuring buildings comply with relevant regulatory requirements, including Decent Homes and HHSRS requirements.
• Developing partnering relationship within the supply chain
• Seeking ways to improve value for money and reduce expenditure on responsive maintenance.

The Council has an annual approved programme of planned work for its housing stock and other asset types which are delivered using 2 Planned Maintenance Contracts. The current “Internal Planned Maintenance Contract” period expires in November 2022 and the Council is seeking to replace this service.

The full scope of the services for this contract (Internal Planned Maintenance Contract) includes the inspection, refurbishment, installation, repair or renewal as appropriate of:

• Kitchens, bathrooms, showers
• Internal finishes
• External Wall Insulation
• Central heating/boilers/ASHP/MVHR and renewable energy systems to domestic and non-domestic premises
• Electrical works and services; including solar photovoltaic panels
• Mechanical and electrical installations and servicing including lifts, fire alarm and fire protections systems, air conditioning, emergency call systems, automatic doors, access control systems
• Works to address damp in properties
• Electrical testing
• Disability adaptations and improvements
• Asbestos removal
• Improvement works to internal and external communal areas; including fire protection and balconies
• Structural works and repairs
• Refurbishment projects
• Small new build projects and building extensions