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Published 23 Sept 2025, 16:56 BST

Official UK procurement notice

Bus Scheduling System — UK public procurement notice

Official notice

Authority: University of Hertfordshire Higher Education Corporation (Education)

GoodsBelow threshold - open competitionBelow thresholdSME suitable
Sectors: Software Packages & ERP (48) Delivery: Delivery location not published
Published estimate£170,000≈ £57k / year · £240,000 inc. VAT · 2 value updates
Submissions closed 30 May 2025
Contract term 3 yrsup to 5 yrs with extensions · starts 1 Oct 2025

What is being bought

Published requirement description

The University of Hertfordshire (“the University”) is conducting a tender exercise on behalf of UniversityBus Ltd trading as Uno Bus (“Uno”) and invites proposals from qualified suppliers for a duty, timetabling, bus and rostering scheduling system (“scheduling system”) that enhances automation, flexibility, and efficiency.

Uno is a wholly owned subsidiary of the University of Hertfordshire, which provides transport to students travelling to and from the University as well as the wider community.

This procurement aims to enhance operational efficiency, cost-effectiveness, and service reliability while preparing for the challenges of modern transport operations, including electric vehicle (EV) scheduling and compliance with regulatory requirements.

The selected system should replace or significantly improve upon the current system while integrating seamlessly with existing technologies.

CPV: Software package and information systems

The lotProcurement structure

single lot · value published
Lot #1Lot 0001AwardedRenewal 3 yrsSMEPublished valueAED 170,000
Contract period: 1 Oct 2025 — 1 Oct 2028 (3 yrs) · up to 5 yrs with extensionsEligibility: SME eligible
Value
AED 170,000 exc. VAT · AED 240,000 inc. VAT
Extensions
2 x 1yr
48000000 Software package and information systems

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published — the tender pack may add more
How bids were scored

Proposed Solution/Fit to requirements 40% Pricing 30% Experience and Expertise 17% Training and Support 8% Implementation 5%

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Cancelled
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
23 Sept 2025, 16:56 BST
Last source update
23 Sept 2025, 16:56 BST
Authority reference
25003 (ICT)
Latest notice
Procurement termination notice (UK12)
Classification (CPV)
Software package and information systems
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-0509e7 Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowed
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
30 May 2025, 12:00 BST
Clarification deadline
16 May 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release
in-tendhost.co.uk/universityofhertford… ↗

Timeline

5 published dates · Europe/London
  1. Tender notice published
    30 Apr 2025, 11:06 BST
  2. Clarification questions by
    16 May 2025, 12:00 BST
  3. Submission deadline
    30 May 2025, 12:00 BST
  4. Latest notice published377 days ago
    23 Sept 2025, 16:56 BST
  5. Contract starts370 days ago
    1 Oct 2025, 01:00 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics — not a forecast
Awards 1
Contracts signed 1
Awarded toValueDateStatus
supplier not published—23 Sept 2025Cancelledinsufficient number of bids

Contracts

  • Contract 1 · supplier not published

    Signed
    date not published
    Value
    —
    Period
    … — 1 Oct 2028
    Status
    cancelled

Notice history

10 events · 4 releases on Find a Tender · since 30 Apr 2025
  1. Procurement termination notice published
    23 Sept 2025, 16:56 BSTUK12
  2. Published value updated
    23 Sept 2025, 16:56 BSTwas £170,000
  3. Status changed to complete
    23 Sept 2025, 16:56 BST
  4. Procurement method changed
    23 Sept 2025, 16:56 BST
  5. Deadline withdrawn
    23 Sept 2025, 16:56 BST
  6. Buyer details updated
    23 Sept 2025, 16:56 BST
  7. Tender notice published
    7 May 2025, 11:55 BSTUK4
  8. Tender notice published
    30 Apr 2025, 11:11 BSTUK4
  9. Deadline moved to 30 May 2025, 12:00 BST
    30 Apr 2025, 11:11 BST+0 days · was 30 May 2025, 13:00 BST
  10. Tender notice published
    30 Apr 2025, 11:06 BSTUK4
Published amendments (1)

total 5yr contract value adjusted to £240,000 inc VAT (£40k +VAT per year)

Routine re-releases (4)
  • 2025-04: 1 release · 30 Apr 2025

Contracting authority & participating public bodies

University of Hertfordshire Higher Education Corporation

Contracting authorityPublic undertaking GB-UKPRN: 10007147 College Lane, Hatfield, East of England, AL10 9AB

Official documents & specifications (5)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Procurement termination notice tenderProcurement termination noticeUK12Procurement termination notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender