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Published 3 Apr 2025, 15:40 BST

Official UK procurement notice

Building Surveying Services for Damp, Condensation & Mould cases & disrepair claims + minor structural alterations

Official notice

Authority: Cambridge City Council (Local council)

ServicesOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Repair & Maintenance (50)Architecture & Engineering (71) Delivery: East of England (UKH1)
Published estimate£666,666≈ £667k / year · £800,000 inc. VAT
Submissions closed 24 Jun 2025awarded 24 Sept 2025
Award (standstill) to Potter Raper Ltd2 awards
Contract term 1 yrends 3 Aug 2026 · starts 4 Aug 2025

What is being bought

Published requirement description

The proposed services / works to be covered by the proposed contract are as follows:

  • Damp, Condensation and Mould (DCM) surveys and reports.
  • Services in connection with Disrepair Claims covering services from inception to completion and Expert Witness advice and representation.
  • Structural surveys, from inception to completion including failure diagnosis, reports, design, tendering where required, contractor supervision and ad hoc advice to the council on structural problems.
  • The authority expects to re-tender this requirement around 28 May 2026, 23:59 BST.

CPV: Building services

The lotProcurement structure

single lot · value published
Lot #1Awarded 1 yrSMEVCSEPublished value£666,666
Contract period: 4 Aug 2025 – 3 Aug 2026 (1 yr)Value: £666,666 exc. VAT · £800,000 inc. VAT
Delivery: East of EnglandEligibility: SME eligibleVCSE eligible
71315000 Building services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Quality (including Social Value): 60%
  • Cost submitted against Pricing Schedule: 40%
Published award criteria (2)
  • Quality (including Social Value)
  • Cost submitted against Pricing Schedule
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 28 May 2026
First published
3 Apr 2025, 15:40 BST
Last source update
2 Oct 2025, 16:47 BST
Award evaluation window
Submission end – 24 Jul 2025
Authority reference
DN776189
FTS notice number
2025/S 000-028415
Latest notice
Contract award notice (UK6)
Classification (CPV)
Building services
Delivery area
East of England (UKH1)
Official registry OCID
ocds-h6vhtk-04fce1 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
24 Jun 2025, 17:00 BST
Clarification deadline
17 Jun 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/Procurer/Advert/View ↗

Timeline

3 Apr 2025 → 6 Oct 2025 · 11 dates
  1. Planning notice published
    3 Apr 2025, 15:40 BST
  2. Next notice expected
    5 May 2025, 23:59 BST
  3. Market engagement
    7 May 2025, 23:59 BST
    • Supplier Engagement Event (on Teams): 7 May 2025 (1030)

    If you wish to attend the Supplier Engagement Event (on Teams): 7 May 2025, please email [email protected] with email addresses for invitation.

  4. Tender notice published
    29 May 2025, 11:49 BST
  5. Clarification questions by
    17 Jun 2025, 12:00 BST
  6. Submission deadline
    24 Jun 2025, 17:00 BST
  7. Award decision expected by
    24 Jul 2025, 23:59 BST
  8. Contract starts
    4 Aug 2025, 00:00 BST
  9. Assessment summaries sent398 days ago
    24 Sept 2025, 00:00 BST
  10. Latest notice published389 days ago
    2 Oct 2025, 16:47 BST
  11. Standstill ends385 days ago
    6 Oct 2025, 23:59 BST

Notice history

15 events · 8 releases on Find a Tender · since 3 Apr 2025
  1. Preliminary market engagement notice published
    3 Apr 2025, 15:40 BST
    UK2
  2. Planned procurement notice published
    3 Apr 2025, 16:00 BST
    UK3
  3. Procurement method changed
    3 Apr 2025, 16:00 BST
  4. Deadline published: 26 Jul 2025, 12:00 BST
    3 Apr 2025, 16:00 BST
  5. Planned procurement notice published
    3 Apr 2025, 16:24 BST
    UK3
  6. Preliminary market engagement notice published
    9 Apr 2025, 11:43 BST
    UK2
  7. Planned procurement notice published
    28 Apr 2025, 09:28 BST
    UK3
  8. Tender notice published
    29 May 2025, 11:49 BST
    UK4
  9. Status changed to active
    29 May 2025, 11:49 BST
  10. Deadline moved to 24 Jun 2025, 17:00 BST
    29 May 2025, 11:49 BST
    -32 days · was 26 Jul 2025, 12:00 BST
  11. Contract award notice published
    25 Sept 2025, 09:17 BST
    UK6
  12. Status changed to complete
    25 Sept 2025, 09:17 BST
  13. Contract award notice published
    2 Oct 2025, 16:47 BST
    UK6
  14. Contract signature expected
    7 Oct 2025, 23:59 BST
    scheduled
  15. Contract signature expected
    14 Oct 2025, 23:59 BST
    scheduled
Published amendments (2)

Updated document for the PME session

Updated document added re the PME event on 7 May 2025

Routine re-releases (8)
  • 2025-04: 5 releases · 3 Apr 2025, 28 Apr 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Awarded value £258,6691 award exc. VAT · 1 repeated publication of the same award counted once
Bids received 1414 from SMEs
Awarded toValueDateStatus
Potter Raper LtdSurveying Services for Damp, Condensation and Mould cases and Disrepair Claims8 Oct 2025 – 7 Oct 2026£258,669same award published again · counted once24 Sept 2025standstill to 6 Oct 2025Standstill
Potter Raper Ltd15 Oct 2025 – 14 Oct 2026£258,66924 Sept 2025standstill to 13 Oct 2025Standstill

Bid statistics published by the authority

BidsSMEVCSEValid bid range
14final-stage tenders140—

Contracting authority & participating public bodies

Cambridge City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PCBT-6819-NDPJ The Guildhall, Cambridge, East of England, CB2 1BYContact email

Bidders & participating suppliers

1 commercial party on the notice
  • POTTER RAPER LTDAwarded supplierGB-COH: 11729518GB-PPON: PHJC-3666-BZCN Duncan House, Burnhill Road, Beckenham, London, BR3 3LAContact email

Official documents & specifications (11)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure