Official UK procurement notice
EC1021 Booster Pumps and Boilers and Associated Equipment - Planned and Reactive Maintenance
Authority: University Of Edinburgh (Education)
What is being bought2 lots · detail below
Published requirement descriptionThe University of Edinburgh appointed a Contractor for the planned and reactive maintenance of:
- Lot 1 Booster Pumps, Expansion Vessels, Pressurisation Units and Associated Equipment
- Lot 2 Main Boiler Units and Associated Equipment
- Recurrence: Summer 2028
CPV: Repair and maintenance services · Repair and maintenance services for pumps, valves, taps and metal containers and machinery · Repair and maintenance services of boilers · Repair and maintenance services of pumps
Lots and requirements (2)Procurement structure
2 lots · no lot values published · same evaluation weights on every lotLot #1Booster Pumps, Expansion Vessels, Pressurisation Units and Associated EquipmentAwardedRenewal
The University of Edinburgh appointed a single contractor to provide planned and reactive maintenance to booster pumps, expansion vessels, pressurisation units and associated equipment, in accordance with manufacturers recommendations and SFG20 Maintenance Task Schedules. The planned maintenance consists of quarterly visits to inspect, service and maintain the assets. The reactive maintenance consists of repairing or replacing broken equipment as and when required. Additionally, the University is looking to carry out a condition based replacement programme during this contract. This will ensure that the equipment is maintained to the highest standard, reducing unscheduled downtime, improving reliability and reducing energy consumption, running costs and delivering optimum performance from the equipment.
Lot #2Main Boilers and Associated EquipmentAwardedRenewal
The University of Edinburgh appointed a single contractor to provide planned and reactive maintenance to main boilers and associated equipment, in accordance with manufacturers recommendations and SFG20 Maintenance Task Schedules. The planned maintenance consists of six-monthly visits to inspect, service and maintain the assets. The reactive maintenance consists of repairing equipment and replacing broken components as and when required. This will ensure that the equipment is maintained to the highest standard, reducing unscheduled downtime, improving reliability and reducing energy consumption, running costs and delivering optimum performance from the equipment.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 80
- Price: 20
- Suitability
SPD Part IV: Selection Criteria - A: Suitability - Question 4A.2:
For Lot 2 only:
Bidders must confirm and provide evidence that they hold Gas Safe Registration.
Please note bidders for Lot 2 must have this registration at time of tender, and ‘working towards’ is not acceptable
- Economic & financial standing
Part IV: Selection criteria - B: Economic and financial standing – Question 4B1.1 (turnover requirement), 4B5.1 and 4B5.2 (insurance requirements), and 4B6 (other requirements).
Minimum: Question 4B1.1 Tenderers are required to have the following minimum “general” annual turnover for the last three financial years. - For Lot 1 only: GBP 336,812.45 - For Lot 2 only: GBP 350,739.52 - For Lot 1 and 2 (if bidding for both Lots): GBP 687,552 Where turnover information… - Technical & professional ability
Part IV: Selection criteria - C: Technical and Professional Ability – Question 4C1.2 and 4C10
Minimum: Question 4C1.2 Bidders will be required to provide three examples of services carried out during the past three years that demonstrate that you have experience to deliver the services described in the Contract Notice that are similar in value and complexity for Lot 1 and/or Lot 2…
- Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · Summer 2028
- First published
- 29 Apr 2024, 10:53 BST
- Last source update
- 11 Dec 2024, 12:28 GMT
- Award evaluation window
- 26 Aug 2024 – …
- Authority reference
EC1021- FTS notice number
2024/S 000-039903- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0455afFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Please refer to the ITT tender documents for full details.
Publisher note: The anticipated contract values are based on anticipated maintenance costs and estimates for reactive requirements and inflation. (SC Ref:785354)
How it was run
Official notice- Submission deadline
- 26 Aug 2024, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 26 Aug 2024, 12:00 BST
Timeline
1 Jun 2024 → 11 Dec 2024 · 4 dates- Next notice expected1 Jun 2024, 00:00 BST
- Submission deadline26 Aug 2024, 12:00 BST
- Bids opened26 Aug 2024, 12:00 BST
- Notice published11 Dec 2024, 12:28 GMT
Notice history
5 events · 3 releases on Find a Tender · since 24 Jul 2024- Published value updated to £1,375,10424 Jul 2024, 13:57 BSTwas £1,200,000
- Status changed to active24 Jul 2024, 13:57 BST
- Procurement method changed24 Jul 2024, 13:57 BST
- Deadline published: 26 Aug 2024, 12:00 BST24 Jul 2024, 13:57 BST
- Status changed to complete11 Dec 2024, 12:28 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Booster Pumps, Expansion Vessels, Pressurisation Units and Associated Equipment1 award | |||
| ECG Building Maintenance Ltd (t/a ECG Facilities Services) | £673,625 † | — | Awarded |
| Lot 2 · Main Boilers and Associated Equipment1 award | |||
| ECG Building Maintenance Ltd (t/a ECG Facilities Services) | £701,479 † | — | Awarded |
Contracts
Main Boilers and Associated Equipment · ECG Building Maintenance Ltd (t/a ECG Facilities Services)
- Signed
- 18 Nov 2024
- Value
- £701,479
- Status
- active
Booster Pumps, Expansion Vessels, Pressurisation Units and Associated Equipment · ECG Building Maintenance Ltd (t/a ECG Facilities Services)
- Signed
- 18 Nov 2024
- Value
- £673,625
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Booster Pumps, Expansion Vessels, Pressurisation Units and Associated Equipment | 6bids · 6 electronic · 6 from abroad | 4 | — | — |
| 2 · Main Boilers and Associated Equipment | 5bids · 5 electronic · 5 from abroad | 3 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sheriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- ECG Building Maintenance Ltd (t/a ECG Facilities Services)Awarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.