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Published 22 Jan 2021, 12:08 GMT

Official UK procurement notice

Booking of public sector employees (Supply teacher booking)

Official notice

Authority: Scotland Excel

Framework agreementGoodsOpen procedureSME suitable
Sectors: Software Packages & ERP (48) Delivery: Scotland (UKM)
Framework ceiling (notional)£1,000,000framework ceiling, not attributable revenue
Submissions closed 22 Feb 2021awarded 1 Apr 2021

What is being bought

Published requirement description

The Project involves the appointment of suppliers to a single lot framework agreement for the booking of staff in current employment with local authorities for temporary vacancies. Temporary vacancies can include shift work and fixed term employments. Vacancies can also be specific to locations i.e. Schools, or, can be for areas i.e. South East Lanarkshire.

CPV: Industry specific software package · Software package and information systems

How this framework works

From the published notice
Places
up to 4 suppliers · 6 bids received (1.5 per place) · 5 appointed (full)

The lotProcurement structure

single lot · no lot value published
Lot #1The solution being sought is for a system capable of providing available 'shifts' to…Awarded

The solution being sought is for a system capable of providing available 'shifts' to current supply list employees of a council who have registered with that council and links to employee availability. The job roles that are intended to be sought through this solution include: supply teachers, pupil assistants, cleaning staff and general admin staff.

Delivery: Scotland
Variant bids: not allowed
48000000 Software package and information systems

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published sub-criteria (2)
  • technical: 40%
  • price: 60%
Published award criteria (2)
  • technical: 40
  • Price: 60
Conditions of participation1
  • Suitability

    Please refer to the instructions document in the ITT

What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Booking of public sector employees (Supply teacher booking)” is a framework: the contest is a place on its panel, up to 4 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
22 Jan 2021, 12:08 GMT
Last source update
14 Apr 2021, 16:25 BST
Award evaluation window
22 Feb 2021 – …
FTS notice number
2021/S 000-007840
Classification (CPV)
Industry specific software packageSoftware package and information systems
Delivery area
Scotland (UKM)
Official registry OCID
ocds-h6vhtk-028c80 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Review and risk notes
Review procedure

An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland)

Regulations 2015 (SSI 2015/446) (as amended) may bring proceedings in the Sheriff Court or the Court of Session

Publisher note: (SC Ref:650842)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Appointment period ends
22 Feb 2021, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
22 Feb 2021, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

www.publictendersscotland.publiccontractsscotland.gov.uk ↗

Timeline

22 Feb 2021 → 22 Jun 2021 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    22 Feb 2021, 12:00 GMT
  2. Bids opened
    22 Feb 2021, 12:00 GMT
  3. Notice published
    14 Apr 2021, 16:25 BST
  4. Bids must remain valid until
    22 Jun 2021, 23:59 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    14 Apr 2021, 16:25 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 5admitted to the panel · see the list ↓
Bids received 66 from SMEs
Contracts signed 1latest 1 Apr 2021

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Contract 007840-2021-04-21-1

    Signed
    1 Apr 2021
    Value
    £1,200,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
6bids · 6 electronic6——

Contracting authority & participating public bodies

Scotland Excel

Contracting authorityRegional or local authorityGeneral public services Renfrewshire House, Cotton Street, Paisley, Scotland, PA1 1ARContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Court of SessionReview body Edinburgh

Framework contractors & participating bidders

5 commercial parties on the notice
  • Alvius LimitedFramework contractor Rugby Street, London, UK, WC1N 3QZContact phone
  • Cloud Cover ITFramework contractor Suite 5, The Albus, Glasgow, Scotland, G40Contact phone
  • Eteach UK LtdFramework contractor 1 Arlington Square, Bracknell, South East, RG121WAContact phone
  • Just Education LtdFramework contractor Eagle Tower, Montpellier Drive, Cheltenham, South West, GL50 1TAContact phone
  • Teacher Booker LtdFramework contractor 64 Southwark Bridge Road, London, UK, SE1 0ASContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria