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Find a TenderCancelledProcurement termination notice
Published 21 Jan 2026, 10:06 GMT

Official UK procurement notice

Board Paper Management Software

Official notice

Authority: Imperial War Museum (Central government)

ServicesBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable
Sectors: IT Services & Software (72) Delivery: UK
Published estimate£100,000≈ £33k / year · £120,000 inc. VAT52.5% below published estimate
Submissions closed 11 Feb 2026
Contract term 3 yrsends 7 Apr 2029 · up to 7 Apr 2031 with extensions · starts 8 Apr 2026

What is being bought

Published requirement description

IWM is tendering for a supplier to provide a secure, user-friendly, and efficient Board Paper Management Software.

CPV: Document management services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsSMEVCSEPublished value£100,000
Contract period: 8 Apr 2026 – 7 Apr 2029 (3 yrs) · up to 7 Apr 2031 with extensionsValue: £100,000 exc. VAT · £120,000 inc. VAT
Delivery: UKEligibility: SME eligibleVCSE eligible
Extensions: The option to extend by two separate respective further one-year periods (i.e. to 7th April 2030, and then to 7th April 2031). The taking up of any extension period is subject to satisfactory performance of the Contractor and at the sole discretion of IWM.
72512000 Document management services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Technical Evaluation: 60%
  • Cost: 40%
Published award criteria (2)
  • Technical Evaluation
  • Cost
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Cancelled
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
21 Jan 2026, 10:06 GMT
Last source update
8 Sept 2026, 11:45 BST
FTS notice number
2026/S 000-005128
Latest notice
Procurement termination notice (UK12)
Classification (CPV)
Document management services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-060aa4 Find a Tender

How it was run

Official notice
Run through: Delta eSourcing · Who buys & how to bid on Delta
Public notice page · account needed to bidElectronic submission allowed
Access & registration note: Free Select account; no DUNS asked at signup
Submission deadline
11 Feb 2026, 12:00 GMT
Clarification deadline
30 Jan 2026, 12:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

www.delta-esourcing.com/respond/8AX92H9RB2 ↗

Timeline

21 Jan 2026 → 8 Sept 2026 · 5 dates
  1. Tender notice published275 days ago
    21 Jan 2026, 10:06 GMT
  2. Clarification questions by266 days ago
    30 Jan 2026, 12:00 GMT
  3. Submission deadline254 days ago
    11 Feb 2026, 12:00 GMT
  4. Contract starts199 days ago
    8 Apr 2026, 00:00 BST
  5. Latest notice published45 days ago
    8 Sept 2026, 11:45 BST

Notice history

5 events · 3 releases on Find a Tender · since 21 Jan 2026
  1. Tender notice published
    21 Jan 2026, 10:06 GMT
    UK4
  2. Contract award notice published
    23 Jul 2026, 14:54 BST
    UK6
  3. Status changed to complete
    23 Jul 2026, 14:54 BST
  4. Contract signature expected
    17 Aug 2026, 23:59 BST
    scheduled
  5. Procurement termination notice published
    8 Sept 2026, 11:45 BST
    UK12

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £47,5001 award exc. VAT
Bids received 66 from SMEs
Contracts signed 1
Awarded toValueDateStatus
ADMINCONTROL UK LTDSME17 Aug 2026 – 16 Aug 2029 · up to 16 Aug 2031Extensions: The option to extend by two separate respective further one-year periods. The taking up of any extension period is subject to satisfactory performance of the Contractor and at the sole discretion of IWM.£47,5006 Jul 2026Awarded

Contracts

  • Contract 1 · ADMINCONTROL UK LTDSME

    Signed
    date not published
    Value
    —
    Period
    … – 7 Apr 2029
    Status
    cancelled (26 Aug 2026)

Bid statistics published by the authority

BidsSMEVCSEValid bid range
6final-stage tenders · 7 at stage one60—

Contracting authority & participating public bodies

Imperial War Museum

Contracting authorityPublic authority - central government GB-PPON: PHRL-5691-LLXM Lambeth Road, London, London, SE1 6HZContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • ADMINCONTROL UK LTDAwarded supplierGB-COH: 05064294GB-PPON: PRPD-4729-CYTR 16-18 Middlesex Street, London, London, E1 7EXContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Procurement termination notice tenderProcurement termination noticeUK12Procurement termination notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender