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Published 6 Jan 2026, 11:20 GMT

Official UK procurement notice

BMS Controls Maintenance · UK public procurement notice

Official notice

Authority: South Warwickshire NHS Foundation Trust (Central government)

ServicesOpen procedureAbove thresholdSME suitable
Sectors: Repair & Maintenance (50)Business Services & Consultancy (79) Delivery: Delivery location not published
Published estimate£200,000≈ £67k / year · £240,000 inc. VAT54.9% below published estimate
Submissions closed 6 Feb 2026awarded 17 Feb 2026
Awarded to Chartwell Controls Limited
Contract term 3 yrsends 31 Mar 2029 · up to 31 Mar 2031 with extensions · starts 1 Apr 2026

What is being bought

Published requirement description

The provision of planned preventative maintenance (PPM) for each of the sites at Warwick Hospital, Leamington Hospital, Ellen Badger Hospital, Stratford Hospital and Lillington.

  • The authority expects to re-tender this requirement around 15 Jan 2029, 23:59 GMT.

CPV: Building and facilities management services · Repair and maintenance services of building installations

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsSMEPublished value£200,000
Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2031 with extensionsValue: £200,000 exc. VAT · £240,000 inc. VAT
Eligibility: SME eligible
Extensions: 2 year extension period
50700000 Repair and maintenance services of building installations79993000 Building and facilities management services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published award criteria (2)
  • Quality
  • Price
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 15 Jan 2029
First published
6 Jan 2026, 11:20 GMT
Last source update
2 Mar 2026, 11:17 GMT
Award evaluation window
Submission end – 16 Feb 2026
Authority reference
C410567
FTS notice number
2026/S 000-000578
Latest notice
Contract award notice (UK6)
Classification (CPV)
Building and facilities management servicesRepair and maintenance services of building installations
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-05ffe3 Find a Tender

How it was run

Official notice
Run through: Atamis (Health Family) · Who buys & how to bid on Atamis
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account PER buying organisation portal · password resets come "from Salesforce.com" (check spam)
Submission deadline
6 Feb 2026, 17:00 GMT
Clarification deadline
26 Jan 2026, 17:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

atamis-1928.my.site.com/s/Welcome ↗

Atamis reference - C410567

Timeline

6 Jan 2026 → 1 Apr 2026 · 7 dates
  1. Tender notice published289 days ago
    6 Jan 2026, 11:20 GMT
  2. Clarification questions by269 days ago
    26 Jan 2026, 17:00 GMT
  3. Submission deadline258 days ago
    6 Feb 2026, 17:00 GMT
  4. Award decision expected by247 days ago
    16 Feb 2026, 23:59 GMT
  5. Assessment summaries sent247 days ago
    17 Feb 2026
  6. Latest notice published234 days ago
    2 Mar 2026, 11:17 GMT
  7. Contract starts204 days ago
    1 Apr 2026, 00:00 BST

Notice history

4 events · 2 releases on Find a Tender · since 6 Jan 2026
  1. Tender notice published
    6 Jan 2026, 11:20 GMT
    UK4
  2. Contract award notice published
    2 Mar 2026, 11:17 GMT
    UK6
  3. Status changed to complete
    2 Mar 2026, 11:17 GMT
  4. Contract signature expected
    13 Mar 2026, 23:59 GMT
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £90,2231 award exc. VAT
Bids received 86 from SMEs
Awarded toValueDateStatus
Chartwell Controls LimitedSMEBMS Building Maintenance1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031Extensions: 1 x 2 year extension£90,22317 Feb 2026Awarded

Bid statistics published by the authority

BidsSMEVCSEValid bid range
8final-stage tenders60—

Contracting authority & participating public bodies

South Warwickshire NHS Foundation Trust

Contracting authorityPublic authority - central government GB-PPON: PCMR-6216-YPCN Lakin Road, Warwick, West Midlands, CV34 5BWContact name, email

Bidders & participating suppliers

1 commercial party on the notice
  • Chartwell Controls LimitedAwarded supplier Swift House, Ground Floor 18 Hoffmanns Way, Chelmsford, East of England, CM1 1GUContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender