Official UK procurement notice
BLC0225 Emergency Services Fleet Management Systems
Authority: BLUELIGHT COMMERCIAL LIMITED (Public body)
What is being bought
Published requirement descriptionNational Framework for Emergency Services Fleet Management Systems for Software As A Service (SAAS)
- The authority expects to re-tender this requirement around 1 Sept 2031, 23:59 BST.
- How the procedure runs: Competitive Flexible 2 stage process, Stage 1 Tender Stage PSQ & ITT. Stage 2 Software Demonstration
- No preliminary market engagement: UK2 Preliminary Market Engagement Notice 2025/S 000-080367
CPV: Industry specific software package · Vehicle-fleet management services
How this framework works
From the published notice- Type
- Open framework
- Call-offs
- call-offs may be awarded directly or by further competition
- Places
- up to 8 suppliers
- Framework period
5 yrs from 26 Feb 2027, The proposed framework term is five (5) years, with call off contracts of up to eight (8) years. This reflects the significant switching costs and complexity associated with fleet data transition, migration, ICT integration, and the cyber assurance and due diligence requirements applicable to national SaaS providers.
- Supplier levy on call-offs (max %)
1% of call-off value · 1% Levy of total net sales to be paid to BlueLight Commercial for Framework and Customer Management. See Framework Documents for further details.
Who may buy through it
UK Public Sector - BlueLight Commercial Customers / Members
UK Police, Fire, Rescue Contracting Authorities and those who fall under one or more categories, including statutory successors:
Police, Fire, Rescue, Crime Commissioners, Mayors Office
and Local Authorities - England, Wales, Northern Ireland
The College of Policing, Royal Gibraltar Police, Sovereign Base Areas Police (Cyprus), Civil Nuclear Constabulary, British Transport Police, Police Service of Northern Ireland,.
Ministry of Justice, Home Office, Border Force, Department of Work & Pensions, Foreign Commonwealth & Development Office, Department Business & Trade, Department for Environment Food & Rural Affairs, including their associated agencies and non-departmental public bodies
NHS Bodies as defined in Section 275 of the NHS Act 20026 including NHS Trusts, Ambulance Trusts,
Local Authorities in England, Wales & Northern Ireland
Combined Authorities
Published description of the framework
Mini Competition & Direct Award. See tender documents for details.
The lotProcurement structure
single lot · value publishedLot #1Published value£52,730,000
- Economic & financial standing
BlueLight Commercial are using a Supplier Financial Risk Assessment Tool (SFRA) to assess financial capacity. The tool is based on the standard methodology used as standard by the Government Commercial Function (in their Financial Viability Risk Assessment Tool). The assessment will also apply to any other person or entity relied on to meet the conditions of participation relating to financial capacity, or to act as a guarantor, where relevant. Bidders must complete and return the SFRA as part of their submission.
The ratios considered are:
1 Turnover Ratio
2 Operating Margin %
3 Free Cash Flow to Net Debt %
4 Net Debt to EBITDA Ratio
5 Interest Paid Cover Ratio
6 Acid Ratio/Quick Ratio
7 Group Exposure %
Each ratio with be assessed and a total % financial appraisal score will be calculated to determine whether the Bidder’s submission is high, medium or low risk.
An estimated individual annual local Contracting Authority value will form part of the consideration. See ITT Documents for further Information.
- Technical & professional ability
Bidders are required to hold the following organisational qualifications and / or standards, or equivalent: ISO27001 certification – Information Security Standard. Examples of equivalents may be national variants of ISO/IEC 27001 (e.g. JIS Q 27001) or by ISAE 3402 (International Standard on Assurance Engagements 3402,
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (9)
- Business Continuity and Cyber Incidence Response: 9%
- Data Migration, Extraction and Ingestion: 5%
- Mobilisation & Implementation: 6%
- System Functionality: 8%
- Service Support & Management: 8%
- Training & Support: 4%
- Software Demonstration: 20%
- Price: 30%
- Social Value: 10%
Published award criteria (9)
- Price: Framework Pricing based on a number of typical Scenarios
- Business Continuity and Cyber Incidence Response : Questions relating to Business Continuity and Cyber Incidence Response against the requirements
- Data Migration, Extraction and Ingestion: Questions relating to Data Migration, Extraction and Ingestion against the requirements
- Mobilisation & Implementation : Questions relating to Mobilisation & Implementation against the requirements.
- System Functionality : Questions relating to SaaS System Functionality against the requirements
- Service Support & Management: Questions relating to Service Support & Management against the requirements
- Training & Support: Questions relating to Training & Support against the requirements
- Social Value: Questions relating to Social Value relative to the requirements.
- Software Demonstration: Questions relating to software demonstration against the requirements
- Economic & financial standing
BlueLight Commercial are using a Supplier Financial Risk Assessment Tool (SFRA) to assess financial capacity. The tool is based on the standard methodology used as standard by the Government Commercial Function (in their Financial Viability Risk Assessment Tool). The assessment will also apply to any other person or entity relied on to meet the conditions of participation relating to financial capacity, or to act as a guarantor, where relevant. Bidders must complete and return the SFRA as part of their submission.
The ratios considered are:
1 Turnover Ratio
2 Operating Margin %
3 Free Cash Flow to Net Debt %
4 Net Debt to EBITDA Ratio
5 Interest Paid Cover Ratio
6 Acid Ratio/Quick Ratio
7 Group Exposure %
Each ratio with be assessed and a total % financial appraisal score will be calculated to determine whether the Bidder’s submission is high, medium or low risk.
An estimated individual annual local Contracting Authority value will form part of the consideration. See ITT Documents for further Information.
- Technical & professional ability
Bidders are required to hold the following organisational qualifications and / or standards, or equivalent: ISO27001 certification – Information Security Standard. Examples of equivalents may be national variants of ISO/IEC 27001 (e.g. JIS Q 27001) or by ISAE 3402 (International Standard on Assurance Engagements 3402,
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
- “BLC0225 Emergency Services Fleet Management Systems” is a framework: the contest is a place on its panel, up to 8 suppliers, not a single contract: call-offs may be direct or by further competition.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- UK Public Sector - BlueLight Commercial Customers / Members UK Police, Fire, Rescue Contracting Authorities and those who fall under one or more categories, including statutory successors: Police, Fire, Rescue, Crime Commissioners, Mayors Office and Local Authorities - England, Wales, Northern Ireland The College of Policing, Royal Gibraltar Police, Sovereign Base Areas Police (Cyprus), Civil Nuclear Constabulary, British Transport Police, Police Service of Northern Ireland,. Ministry of Justice, Home Office, Border Force, Department of Work & Pensions, Foreign Commonwealth & Development Office, Department Business & Trade, Department for Environment Food & Rural Affairs, including their associated agencies and non-departmental public bodies NHS Bodies as defined in Section 275 of the NHS Act 20026 including NHS Trusts, Ambulance Trusts, Local Authorities in England, Wales & Northern Ireland Combined Authorities
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 1 Sept 2031
- First published
- 10 Sept 2026, 16:16 BST
- Last source update
- 10 Sept 2026, 16:16 BST
- Award evaluation window
- Submission end – 7 Jan 2027
- Authority reference
BLC0225- FTS notice number
2026/S 000-086078- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06f74dFind a Tender
- How it runs
Competitive Flexible 2 stage process, Stage 1 Tender Stage PSQ & ITT. Stage 2 Software Demonstration
- Risks
Data Handling & Compliance, Business Continuity, Cyber Threat / Attack, Business Transition, Configuration and Customer Mobilisation, Data Migration, Data Integration & Exploitation. Workflow Management.
How it was run
Official notice- Appointment period ends
- 12 Oct 2026, 17:00 BST
- Clarification deadline
- 7 Oct 2026, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
- Supplier levy on call-offs (max %)
call-off levy · 1% of call-off value · 1% Levy of total net sales to be paid to BlueLight Commercial for Framework and Customer Management. See Framework Documents for further details.
Timeline
10 Sept 2026 → 26 Feb 2027 · 5 dates- Tender notice published46 days ago10 Sept 2026, 16:16 BST
- Clarification questions by19 days ago7 Oct 2026, 17:00 BST
- Admission / appointment period ends14 days ago · period end, not a bid countdown12 Oct 2026, 17:00 BST
- Today27 Oct 2026
- Award decision expected byin 72 days7 Jan 2027, 23:59 GMT
- Contract startsin 121 days26 Feb 2027
Notice history
1 event · 1 release on Find a Tender- Tender notice published10 Sept 2026, 16:16 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender