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Find a TenderAwardedContract award notice
Published 2 Jun 2025, 11:08 BST

Official UK procurement notice

BFI London Film Festival and BFI Flare Taxi Services

Official notice

Authority: British Film Institute (Charity / VCSE)

ServicesBelow threshold - open competitionBelow threshold
Sectors: Transport & Passenger Services (60) Delivery: Delivery location not published
Published estimate£150,000≈ £75k / year · £180,000 inc. VAT
Submissions closed 11 Jul 2025awarded 15 Aug 2025
Awarded to ADDISON LEE LIMITED
Contract term 2 yrsends 11 Aug 2027 · up to 11 Aug 2028 with extensions · starts 11 Aug 2025

What is being bought

Published requirement description

The BFI London Film Festival takes place Wednesday 8th Oct 2025 – Sunday 19th Oct 2025. The annual event presents c.170 feature films and 100 short films from more than 70 countries, and in 2024 attracted attendances in excess of 230,000 across London and in cinemas throughout the UK.

BFI Flare takes place in March 2026 (dates TBC) and is the UK’s leading LGBTQIA+ film even. The annual event presents c. 60 feature films and in 2025 attracted audiences of over 29,000 at screenings events

An integral part of both festivals’ operation, the transport of guests and important staff around the festival’s main venues, guest accommodation and airport/train stations.

A total of 900 car journeys were made during the 2024 edition of BFI London Film festival and 170 were made during the 2025 edition of BFI Flare.

CPV: Hire of passenger cars with driver · Taxi services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 2 yrsPublished value£150,000
Contract period: 11 Aug 2025 – 11 Aug 2027 (2 yrs) · up to 11 Aug 2028 with extensionsValue: £150,000 exc. VAT · £180,000 inc. VAT
Extensions: 1 year extension if required.
60120000 Taxi services60171000 Hire of passenger cars with driver

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: Quality 80% Value for Money 20%

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
2 Jun 2025, 11:08 BST
Last source update
1 Oct 2025, 14:17 BST
Authority reference
2025/437
FTS notice number
2025/S 000-029071
Latest notice
Contract award notice (UK6)
Classification (CPV)
Hire of passenger cars with driverTaxi services
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-052a76 Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowed
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
11 Jul 2025, 13:00 BST
Clarification deadline
25 Jun 2025, 13:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

www.in-tendhost.co.uk/bfi/aspx/Home ↗

Please register on this website for the tender documents.

Timeline

2 Jun 2025 → 1 Oct 2025 · 5 dates
  1. Tender notice published
    2 Jun 2025, 11:08 BST
  2. Clarification questions by
    25 Jun 2025, 13:00 BST
  3. Submission deadline
    11 Jul 2025, 13:00 BST
  4. Contract starts
    11 Aug 2025
  5. Latest notice published388 days ago
    1 Oct 2025, 14:17 BST

Notice history

6 events · 3 releases on Find a Tender · since 2 Jun 2025
  1. Tender notice published
    2 Jun 2025, 11:08 BST
    UK4
  2. Tender notice published
    2 Jul 2025, 10:04 BST
    UK4
  3. Deadline moved to 11 Jul 2025, 13:00 BST
    2 Jul 2025, 10:04 BST
    +9 days · was 2 Jul 2025, 13:00 BST
  4. Contract award notice published
    1 Oct 2025, 14:17 BST
    UK6
  5. Status changed to complete
    1 Oct 2025, 14:17 BST
  6. Contract signature expected
    2 Oct 2025, 23:59 BST
    scheduled
Published amendments (1)

Closing date extended until 12:00 11th July.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £150,0001 award exc. VAT
Bids received 1
Named bidders 1published on the award notice
Awarded toValueDateStatus
ADDISON LEE LIMITED3 Oct 2025 – 31 Oct 2027 · up to 30 Oct 2028Extensions: 1 year extension£150,00015 Aug 2025Awarded

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1final-stage tenders · 3 at stage one00—

Who bid

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

British Film Institute

Contracting authorityPublic authority - sub-central government GB-CHC: 287780 21 STEPHEN STREET, LONDON, London, W1T 1LNContact email

Bidders & participating suppliers

1 commercial party on the notice
  • Addison Lee LtdAwarded supplierGB-COH: 01205530 The Point, London, London, W2 1AFContact email

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender