Official UK procurement notice
BEMS (Building Energy Management System) Servicing & Maintenance
Authority: North Lanarkshire Council (Local council)
What is being bought
Published requirement descriptionThe Council has a requirement to service and maintain its existing suite of BEMS (Building Energy Management Systems). The work includes the provision of servicing & maintenance support to cover the Council’s BEMS network, including Active & Creative Communities properties, to include the existing 156 systems that are currently in operation throughout various sites within the Council’s corporate portfolio, including schools, office accommodation, and community & leisure centres. The requirement will also cover a proposal for 6 new systems that the Council intends to procure over the coming years, along with any other new installs within the contract period as well as a phased programme of upgrading a number of older IQ1 and IQ2 controllers to current IQ4. Upgrades and maintenance of Trend System Engineering Tool and front-end software will be required, including any future front-end software installations. The service will also include scheduled on-site maintenance visits and 24/7 off-site response and support.
CPV: Energy-management services
The lotProcurement structure
single lot · value publishedLot #1The work includes the provision of servicing & maintenance support to cover the…AwardedRenewalPublished value£825,000
The work includes the provision of servicing & maintenance support to cover the Council’s BEMS network, including Active & Creative Communities properties, to include the existing 156 systems that are currently in operation throughout various sites within the Council’s corporate portfolio, including schools, office accommodation, and community & leisure centres. The requirement will also cover a proposal for 6 new systems that the Council intends to procure over the coming years, along with any other new installs within the contract period as well as a phased programme of upgrading a number of older IQ1 and IQ2 controllers to current IQ4. Upgrades and maintenance of Trend System Engineering Tool and front-end software will be required, including any future front-end software installations. The service will also include scheduled on-site maintenance visits and 24/7 off-site response and support. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 60
- Price: 40
- Suitability
SPDS 4A.2 - Is it a requirement in the bidder’s country of establishment to hold a particular authorisation or membership of a particular organisation needed in order to be able to perform the service in question?
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SPDS 4A.2 - Within the Qualification Envelope, bidders should confirm whether or not they are required to hold a particular authorisation or membership of a particular organisation and provide information relating to this. Bidders not required to be hold a particular authorisation or membership of a particular organisation should detail why they are exempt. Bidders unable to meet the Councils minimum requirements may be assessed as a FAIL and be excluded from the Procurement
- Economic & financial standing
SPD Selection Criteria Section, question Section B, Part IV, Economic and Financial Standing, the following questions:
4B.4, 4B.4.1, 4B.5.1, 4B.5.2 and 4B.5.3.
Minimum: 4B.4 - Bidders will be required to state the value(s) for the following financial ratio: Acid Test ratio of 1.00 and above. The acceptable range for Acid Test financial ratio is the bidders most recent financial year where fully audited accounts are available. The Acid Test finan… - Technical & professional ability
SPD (Scotland) 4C.1.2 - Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services as described in part II.2.4 of the Find a Tender Service Contract Notice or the relevant section of the Site Notice.
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SPD (Scotland) 4C.4 - Bidders will be required to provide a statement of the relevant supply chain management and/or tracking systems used to ensure a resilient and sustainable supply chain.
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SPD (Scotland) 4C.10 - Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the Contract.
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SPD (Scotland) 4D.1 - Full details of the selection criteria in regards to Health and Safety is located within attachment VI.3 Additional Information - Part 4D1 & 2 contained within the PCS-T System.
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SPD (Scotland) 4D.2 - Full details of the selection criteria in regards to Health and Safety is located within attachment VI.3 Additional Information - Part 4D1 & 2 contained within the PCS-T System.
Minimum: SPD (Scotland) 4C.1.2 - Bidders should provide a minimum of two (2) examples of contractual arrangements they have held over the past three (3) years which best demonstrates their relevant experience to deliver requirements within the Contract which were similar in regards to sco…
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 5 Aug 2022, 11:59 BST
- Last source update
- 21 Dec 2022, 15:37 GMT
- Award evaluation window
- 9 Sept 2022 – …
- Authority reference
NLC-CPT-22-053- FTS notice number
2022/S 000-036243- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-035946Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Further information is contained within the tender document suite and can be downloaded from the additional documentation area with the PCS-T portal.
- Review procedure
An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of Session.
Publisher note: Part II – Information Concerning the Bidder A: Information About the Bidder; B: Information About Representatives of the Bidder; C: Information About Reliance on the Capacities of Other Entities; and D: Information Concerning Sub-contractors on Whose Capacity the Bidder Does Not Rely. Minimum level(s) of standards required: The information required in Part II of the SPD (Scotland) is for information only and therefore will not be assessed however the Councils may choose not to select a Bidder that cannot provide basic company information. Bidders must ensure that they submit appropriate SPD (Scotland) completed by other members of the group, if they are bidding as part of a group, others on whose capacity they rely, and known subcontractors on whose capacity they do not rely on, to satisfy any aspect of the SPD (Scotland). Part VI – Concluding statements Minimum level(s) of standards required: Bidders unable to complete this part of the SPD (Scotland) may be excluded from the competition. All Tenderers should complete the Qualification, Technical and Commercial Envelopes within the PCS-T System as part of their Tender Late Tenders will not be considered under any circumstances. The Council will not provide additional notification to any Bidder of the rejection of a late Tender. For the avoidance of any doubt, automated messages confirming receipt of a Tender should not be taken to imply acceptance of it by the Council. The complete Tender (complete with SPD (Scotland)) should be submitted in accordance with the instructions given with the Form of Tender signed by an authorised representative i.e. company director or secretary (as registered within Companies House) or by a person authorised by the Bidder to do so. The Council reserves the right to exclude any unclear, erroneous, qualified and / or incomplete Tenders received. (SC Ref:717731)
How it was run
Official noticeTender documents are also served through a separate tool: https://www.publictendersscotland.publiccontractsscotland.gov.uk ↗
- Submission deadline
- 9 Sept 2022, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 9 Sept 2022, 12:00 BST
Timeline
9 Sept 2022 → 21 Dec 2022 · 3 dates- Submission deadline9 Sept 2022, 12:00 BST
- Bids opened9 Sept 2022, 12:00 BST
- Notice published21 Dec 2022, 15:37 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete21 Dec 2022, 15:37 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Chartwell Controls LimitedSME | £825,000 † | — | Awarded |
Contracts
Contract 036243-2022-1 · Chartwell Controls LimitedSME
- Signed
- 21 Dec 2022
- Value
- £825,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 6bids · 6 electronic | 6 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Scottish CourtsReview body
Bidders & participating suppliers
1 commercial party on the notice- Chartwell ControlsAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.