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Published 18 Mar 2026, 12:31 GMT

Official UK procurement notice

Bed Based Digital Care Records System

Official notice

Authority: Bolton Council (Local council)

GoodsBelow threshold - open competitionBelow thresholdReserved: K02000001SME suitableVCSE suitable
Sectors: Software Packages & ERP (48) Delivery: North West (UKD)
Published estimate£80,000≈ £27k / year · £80,000 inc. VAT50% below published estimate
Submissions closed 17 Apr 2026awarded 17 Jul 2026
Awarded to DECAURA LIMITED
Contract term 3 yrsends 31 Jul 2029 · up to 31 Jul 2031 with extensions · starts 1 Aug 2026

What is being bought

Published requirement description

The Borough Council of Bolton ("the Authority") is prepared to receive tenders for an Bed Based Digital Care Records System which will be subject to the information, specification and tender package enclosed.

This procurement exercise is being run as a Competitive Flexible Process under the Procurement Act 2023.

The Authority will appoint a single (1) contractor on to the Contract.

The tender is to provide a Digital Care Record System to manage beds across the intermediate care bed bases for Bolton Council. The system must be able to handle a constantly changing list of service users, have archiving ability and must support medication management and administration.

It is intended for the Contract to commence on 1 August 2026 for a period of three (3) years. There is the option to extend for a further two (2) years.

CPV: Software package and information systems

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsSMEVCSEPublished value£80,000
Contract period: 1 Aug 2026 – 31 Jul 2029 (3 yrs) · up to 31 Jul 2031 with extensionsValue: £80,000 exc. VAT · £80,000 inc. VAT
Delivery: North WestEligibility: SME eligibleVCSE eligible
Extensions: A break clause after three years allows the Authority to review the provider and opt to extend for a further two (2) years, but only if the provider continues to meet the contractual requirements.
48000000 Software package and information systems

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 45%Price: 35%Social value: 20%
Published award criteria (3)
  • Quality
  • Social Value
  • Price
What this means for your bid
  • Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
18 Mar 2026, 12:31 GMT
Last source update
17 Jul 2026, 18:29 BST
Authority reference
TC108
FTS notice number
2026/S 000-024559
Latest notice
Contract award notice (UK6)
Classification (CPV)
Software package and information systems
Delivery area
North West (UKD)
Official registry OCID
ocds-h6vhtk-066d73 Find a Tender
Contract terms
Reserved participation area
K02000001

How it was run

Official notice
Submission deadline
17 Apr 2026, 16:00 BST
Clarification deadline
10 Apr 2026, 16:00 BST
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

www.the-chest.org.uk ↗

Timeline

18 Mar 2026 → 1 Aug 2026 · 5 dates
  1. Tender notice published218 days ago
    18 Mar 2026, 12:31 GMT
  2. Clarification questions by195 days ago
    10 Apr 2026, 16:00 BST
  3. Submission deadline188 days ago
    17 Apr 2026, 16:00 BST
  4. Latest notice published96 days ago
    17 Jul 2026, 18:29 BST
  5. Contract starts82 days ago
    1 Aug 2026, 00:00 BST

Notice history

4 events · 2 releases on Find a Tender · since 18 Mar 2026
  1. Tender notice published
    18 Mar 2026, 12:31 GMT
    UK4
  2. Contract award notice published
    17 Jul 2026, 18:29 BST
    UK6
  3. Status changed to complete
    17 Jul 2026, 18:29 BST
  4. Contract signature expected
    31 Jul 2026, 23:59 BST
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £40,0001 award exc. VAT
Bids received 1313 from SMEs
Awarded toValueDateStatus
DECAURA LIMITED3 Aug 2026 – 2 Aug 2029 · up to 2 Aug 2031Extensions: Option to extend for further 2 years if both parties are prepared to do so.£40,00017 Jul 2026Awarded

Bid statistics published by the authority

BidsSMEVCSEValid bid range
13final-stage tenders130—

Contracting authority & participating public bodies

Bolton Metropolitan Borough Council

Contracting authorityPublic authority - sub-central government GB-PPON: PBJZ-9785-JTLD Town Hall, Victoria Square, Bolton, North West, BL1 1RUContact email

Bidders & participating suppliers

1 commercial party on the notice
  • DECAURA LIMITEDAwarded supplierGB-COH: 11010283GB-PPON: PNCH-1161-CLTQ St. John's Innovation Centre, Cambridge, East of England, CB4 0WSContact email

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender