Find a TenderAwarded
Published 20 Dec 2023, 14:23 GMT

Official UK procurement notice

Assisted Garden Maintenance · UK public procurement notice

Official notice

Authority: Perth & Kinross Council (Local council)

4 lotsServicesOpen procedureSME suitable
Published estimate£821,548total for 4 lots
Submissions closed 24 Jan 2024awarded 18 Apr 2024
Awarded to T & N Gilmartin (Contractors) Ltd3 awards

What is being bought4 lots · detail below

Published requirement description

Perth & Kinross Council (‘the Council’) were seeking to appoint suitably qualified and experienced contractor to undertake the supply of Garden Maintenance for the Perth City and Perth Landward Areas.

  • Recurrence: 2029

CPV: Landscape gardening services

Lots and requirements (4)Procurement structure

4 lots · all with a published value (£159,175 together) · same evaluation weights on every lot
Lot #1Bankfoot, Birnam, Dunkeld, Stanley, Luncarty and MuirtonAwardedRenewalPublished value£31,067

Supply of Garden Maintenance for the Perth City and Perth Landward Areas.

Delivery: Scotland · Bankfoot, Birnam, Dunkeld, Stanley, Luncarty and Muirton
Extensions: The Council will have the option of extending the Contract, either singly or in phases, for two further periods of up to 1 year each after the expiry of the initial term.Variant bids: not allowed
Lot #2Eastern, Scone and the CarseAwardedRenewalPublished value£34,052

Supply of Garden Maintenance for the Perth City and Perth Landward Areas.

Delivery: Scotland · Eastern, Scone and the Carse
Extensions: The Council will have the option of extending the Contract, either singly or in phases, for two further periods of up to 1 year each after the expiry of the initial term.Variant bids: not allowed
Lot #3Letham, Hillyland, Friarton, Bridge of Earn, AbernethyAwardedRenewalPublished value£60,462

Supply of Garden Maintenance for the Perth City and Perth Landward Areas.

Delivery: Scotland · Letham, Hillyland, Friarton, Bridge of Earn, Abernethy
Extensions: Glenfarg, Kinross area · The Council will have the option of extending the Contract, either singly or in phases, for two further periods of up to 1 year each after the expiry of the initial term.Variant bids: not allowed
Lot #4Strathearn area and AlmondbankRenewalPublished value£33,594

Supply of Garden Maintenance for the Perth City and Perth Landward Areas.

Delivery: Scotland · Strathearn area and Almondbank
Extensions: The Council will have the option of extending the Contract, either singly or in phases, for two further periods of up to 1 year each after the expiry of the initial term.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 4 lots
Quality: 70%Price: 30%
Published award criteria (2)
  • Quality: 70
  • Price: 30
Conditions of participation3
  • Suitability

    N/A

  • Economic & financial standing

    Economic and financial standing

    4B.4 Bidders will be required to state the value(s) for the following financial ratio(s):

    Current Ratio (Current Assets divided by Current Liabilities)

    Net Assets (Net Worth) (value per the Balance Sheet, no calculations required)

    4B.5.1 It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

    Minimum: Economic and financial standing 4B.4 The acceptable range for each financial ratio is: Current Ratio It is expected that the ratio is equal to or greater than 1, i.e. Current Assets will equal or exceed Current Liabilities in each of the 2 years. Reasons for not meeting the requi…
  • Technical & professional ability

    Technical and professional ability

    4C.1.2 Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services as described in part II.2.4 of the Find a Tender Service Contract Notice or the relevant section of the Site Notice.

    4C.10 Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.

    Quality assurance schemes and environmental management standards

    Quality Management Procedures

    4D.1 The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent),

    Or

    Health and Safety Procedures

    The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum.

    OR

    Environmental Management Systems

    4D.2 1 The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate

    OR

    Minimum: Technical and professional ability 4C.1.2 The bidder shall include 2 examples of garden maintenance work within the last 3 years. Quality Management Procedures The bidder must have the following: A, Documented arrangements for ensuring that the bidders apply quality management me…
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · 2029
First published
20 Dec 2023, 14:23 GMT
Last source update
20 May 2024, 12:59 BST
Award evaluation window
24 Jan 2024 – …
Authority reference
PKC12602
FTS notice number
2024/S 000-015852
Classification (CPV)
Landscape gardening services
Delivery area
Scotland (UKM77)
Official registry OCID
ocds-h6vhtk-0428b8 Find a Tender

Publisher note: Please note total contract value is estimated based on notional quantities for evaluation purposes. (SC Ref:765076)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Tender documents are also served through a separate tool: https://www.publictendersscotland.publiccontractsscotland.gov.uk ↗

Submission deadline
24 Jan 2024, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
2700 days from the deadline
Bids opened
24 Jan 2024, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

24 Jan 2024 → 20 May 2024 · 3 dates
  1. Submission deadline
    24 Jan 2024, 12:00 GMT
  2. Bids opened
    24 Jan 2024, 12:00 GMT
  3. Notice published
    20 May 2024, 12:59 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    20 May 2024, 12:59 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 3
Awarded value £798,4003 contracts exc. VAT
Bids received 33 from SMEs
Contracts signed 3latest 18 Apr 2024

Contracts

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Bankfoot, Birnam, Dunkeld, Stanley, Luncarty and Muirton1bids · 1 electronic1——
2 · Eastern, Scone and the Carse1bids · 1 electronic1——
3 · Letham, Hillyland, Friarton, Bridge of Earn, Abernethy1bids · 1 electronic1——

Contracting authority & participating public bodies

Perth & Kinross Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services 2 High Street, Perth, Scotland, PH1 5PHContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Perth Sheriff CourtReview body Perth

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.