Official UK procurement notice
Automated Video Redaction Solution - Tender
Authority: The Police & Crime Commissioner for Sussex (Police & fire)
What is being bought
Published requirement descriptionThe Police and Crime Commissioner for Sussex on behalf of themselves and the Police and Crime Commissioner for Surrey ran a competitive flexible procedure to award a contract for video redaction.
This had to be a cloud solution
Amongst other things, the system had to be able to meet the following requirements:
- Masking/blocking of logos, faces, vehicle registrations and any other features as identified by the user.
- Ability to redact video with and without audio.
- Ability to apply reverse redaction
- The ability to apply zone redaction
- Finalise the redaction
- Progressive Editing enabled – ability to edit/redact over time rather than edit all in one go (e.g., edit over a couple of shifts)
- Ability to review redactions and amend/tweak as necessary during the mark up stage.
- Ability to use both automated (automatic tracking of faces – e.g., if person moves, need the mask to move with it and track it) and manual redaction options.
- Comprehensive Redaction Editing Options (Frame-by-Frame, Real-Time Tracking, Audio, facial recognition, VRN (Vehicle Registration Number) recognition, skin blur, and object tracking)
- Ability to upload various media types and convert redacted video files in industry standards formats such as MP4, AVI etc from the Surrey and Sussex DEMs platform (currently NICE Investigate)
- Automatic recognition of other vehicle reg numbers
- Ability to collate digital groupings of evidence (photos, videos, CCTV, etc.) into case folders
- Redact audio that comes with images – e.g., remove speech other than the person requesting the info, or redact names and addresses stated by the person
- Redact audio only footage - e.g., remove speech other than the person requesting the info, or redact names and addresses stated by the person
- Run transcriptions from audio.
- Transcription Feature for Audio Redaction with Keyword/Phrase Identification
- Assign and Modify User Permissions for Each Case
- Role-Based Access Control (RBAC) Implementation
The first stage was a paper based exercise whereby suppliers self evaluated as to whether their solution met requirement as well as answering quality based questions.
Those successful were taken through to stake 2 which involved live system demonstrations which were evaluated,
The pricing was also assessed at this stage.
The highest scoring supplier was taken through to stage 3 for testing, however upon evaluation the solution was not able to demonstrate an ability to meet those requirements which were contained within the tender. Therefore the second highest scoring supplier was invited to stage 3 whereby testing was successful and is now resulting in the contract being awarded.
- How the procedure runs: The Police and Crime Commissioner for Sussex, on behalf of themselves, and the Police and Crime Commissioner for Surrey, issue this Invitation to Tender for the provision of an a cloud Video Redaction Solution. This is being tendered as a competitive flexible procedure consisting of three evaluated stages; Stage 1 Down Selection: Bidders are asked to complete the Procurement Specific Questionnaire, Technical Compliance Document and Quality Response document to demonstrate their legal compliance, technical compliance, organisation and solution capability and social value. Stage 2 Demonstrating and Pricing: The four highest scoring Bidders from stage 1, will be invited to demonstrate their solution to an evaluation panel and submit their pricing. Bidders who score 3 (acceptable) or higher on all criteria within the demonstration will be further assessed on their pricing. Stage 3 User Testing: The Bidder with the highest combined demonstration and pricing score from stage 2 will be invited to have their proposed solution tested by the Authority. This is to allow the Authority to conduct due diligence as to the suitableness of the solution with the Authorities requirements. Following successful user testing, the Successful Bidder will be awarded the Contract. If for any reason the Bidders solution fails user testing, the Authority reserves the right to invite the second highest scoring Bidder from stage 2 to participate in stage 3
CPV: Communication and multimedia software package · Document creation software package · Document creation, drawing, imaging, scheduling and productivity software package · Drawing and imaging software package · IT software package · Industry specific software package · Music or sound editing software package · Software package and information systems · Video-editing equipment
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£286,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Simple description: Assessment will be as follows: Stage 1: Down selection • Procurement Specific Questionnaire: Pass/Fail • Technical Compliance 45% Weighting: o Mandatory: Pass/Fail o ‘Should’: Score 3 per criteria met o ‘Could’: Score 1 per criteria met • Quality: Solution and Organisation Capability 45% Weighting • Social Value: 10% Weighting Stage 2: Demonstration and Pricing: • Demonstration: 60% Weighting • Pricing: 40% Weighting Stage 3: User Testing • User Testing: Pass/Fail
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 5 Sept 2025, 07:26 BST
- Last source update
- 12 Jun 2026, 14:07 BST
- Award evaluation window
- Submission end – 11 Oct 2025
- FTS notice number
2025/S 000-054100- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-059491Find a Tender- Contract terms summary
30 days following valid invoice with relevant backing data
- How it runs
The Police and Crime Commissioner for Sussex, on behalf of themselves, and the Police and Crime Commissioner for Surrey, issue this Invitation to Tender for the provision of an a cloud Video Redaction Solution. This is being tendered as a competitive flexible procedure consisting of three evaluated stages; Stage 1 Down Selection: Bidders are asked to complete the Procurement Specific Questionnaire, Technical Compliance Document and Quality Response document to demonstrate their legal compliance, technical compliance, organisation and solution capability and social value. Stage 2 Demonstrating and Pricing: The four highest scoring Bidders from stage 1, will be invited to demonstrate their solution to an evaluation panel and submit their pricing. Bidders who score 3 (acceptable) or higher on all criteria within the demonstration will be further assessed on their pricing. Stage 3 User Testing: The Bidder with the highest combined demonstration and pricing score from stage 2 will be invited to have their proposed solution tested by the Authority. This is to allow the Authority to conduct due diligence as to the suitableness of the solution with the Authorities requirements. Following successful user testing, the Successful Bidder will be awarded the Contract. If for any reason the Bidders solution fails user testing, the Authority reserves the right to invite the second highest scoring Bidder from stage 2 to participate in stage 3
- Risks
Fluctuating need across the Forces may mean that licences require adjusting.
How it was run
Official notice- Submission deadline
- 1 Oct 2025, 12:00 BST
- Clarification deadline
- 25 Sept 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
In order to access this tender Organisations must register on sell2.in-tend.co.uk/blpd ↗ Once registered, sign into the portal In the top right hand corner of the screen click Portal Scroll down and find Sussex Police Click Register with organisation You will then be able to access the tender and register your interest to bid. Submissions received by any other means then through the Intend portal will not be accepted.
Timeline
5 Sept 2025 → 12 Jun 2026 · 8 dates- Tender notice published5 Sept 2025, 07:26 BST
- Clarification questions by386 days ago25 Sept 2025, 12:00 BST
- Submission deadline380 days ago1 Oct 2025, 12:00 BST
- Award decision expected by370 days ago11 Oct 2025, 23:59 BST
- Contract starts289 days ago1 Jan 2026
- Assessment summaries sent221 days ago10 Mar 2026
- Latest notice published126 days ago12 Jun 2026, 14:07 BST
- Standstill ends126 days ago12 Jun 2026, 23:59 BST
Notice history
6 events · 3 releases on Find a Tender · since 5 Sept 2025- Tender notice published5 Sept 2025, 07:26 BSTUK4
- Contract award notice published3 Jun 2026, 07:58 BSTUK6
- Status changed to complete3 Jun 2026, 07:58 BST
- Contract details notice published12 Jun 2026, 14:07 BSTUK7
- Procurement method changed12 Jun 2026, 14:07 BST
- Contract signature expected12 Jun 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| PIMLOC LIMITEDSMEAutomated Video Redaction1 Jul 2026 – 30 Jun 2028 · up to 30 Jun 2030Extensions: 2 x 12 month extensions · Options: Options to increase number of hours of redaction. | £140,000 | 10 Mar 2026 | Awarded |
Contracts
Automated Video Redaction · PIMLOC LIMITEDSME
- Signed
- 12 Jun 2026
- Value
- £140,000
- Period
- 15 Jun 2026 – 15 Jun 2028 · up to 15 Jun 2030 with extensions
- Status
- active
- Extensions
- 2 x 12 month extensions
- Options
- Options to increase number of hours of redaction.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4final-stage tenders · 9 at stage one | 3 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Pimloc LimiteAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender