Official UK procurement notice
Automated Transcription Solution · UK public procurement notice
Authority: The Police & Crime Commissioner for Sussex (Police & fire)
What is being bought
Published requirement descriptionPolice forces routinely conduct audio and video-recorded interviews that require transcription for investigative, evidential, and reporting purposes. Currently, transcription processes involve significant manual effort, which is both time-consuming and resource intensive. The purpose of this procurement is to acquire an advanced transcription solution that enhances efficiency while maintaining very high accuracy and compliance with UK policing standards for both Surrey and Sussex Police.
- How the procedure runs: This will be a 2 stage competitive flexible procedure: Stage 1: Paper Submissions - Tenderers will be asked to confirm compliance with a series of must, should and could criteria to which a quantitative score will be issued, they will also be asked to provide pricing information based on information provided within the Invitation to Tender, and may be asked to respond to a series of qualitative questions for which suppliers will be scored on a 0-5 basis with written feedback also provided. Stag 2: Demonstration and Testing phase: The top scoring tenderers from stage 1, will be asked to provide a demonstration of their solution. The Authority will then test this solution over a period of up to one month against criteria which will be provided within the invitation to tender. Solutions in stage 2 will again receive both a quantitative numerical score and qualitative feedback as to the justification for that score. The supplier with the highest technical score from stage 2 and pricing score from stage 1 combined will be awarded the contract.
CPV: Administration software package · Communication and multimedia software package · Communication software development services · Communication software package · Compliance software package · Data entry services · Foreign language translation software package · IT services: consulting, software development, Internet and support · IT software package · Industry specific software package · Software package and information systems · Software package suites · +2 more
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Simple description: Price: 25% Technical: 32.5% Quality 32.5% Social Value 10%
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 20 Mar 2025, 15:25 GMT
- Last source update
- 18 Jun 2025, 13:29 BST
- Award evaluation window
- Submission end – 16 Aug 2025
- Authority reference
JPS1754- FTS notice number
2025/S 000-033284- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-04efe1Find a Tender- Contract terms summary
30 days upon receipt of valid include unless invoice is reasonably disputed in writing.
- How it runs
This will be a 2 stage competitive flexible procedure:
Stage 1: Paper Submissions - Tenderers will be asked to confirm compliance with a series of must, should and could criteria to which a quantitative score will be issued, they will also be asked to provide pricing information based on information provided within the Invitation to Tender, and may be asked to respond to a series of qualitative questions for which suppliers will be scored on a 0-5 basis with written feedback also provided.
Stag 2: Demonstration and Testing phase: The top scoring tenderers from stage 1, will be asked to provide a demonstration of their solution. The Authority will then test this solution over a period of up to one month against criteria which will be provided within the invitation to tender. Solutions in stage 2 will again receive both a quantitative numerical score and qualitative feedback as to the justification for that score.
The supplier with the highest technical score from stage 2 and pricing score from stage 1 combined will be awarded the contract.
- Risks
Requirement to increase or decrease the number of hours required for transcription as demand in the Authority changes.
How it was run
Official notice- Submission deadline
- 25 Jul 2025, 13:00 BST
- Clarification deadline
- 11 Jul 2025, 13:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
20 Mar 2025 → 9 Sept 2025 · 7 dates- Planning notice published20 Mar 2025, 15:25 GMT
- Next notice expected22 May 2025, 00:59 BST
- Tender notice published18 Jun 2025, 13:29 BST
- Clarification questions by11 Jul 2025, 13:00 BST
- Submission deadline25 Jul 2025, 13:00 BST
- Award decision expected by16 Aug 2025, 00:59 BST
- Contract starts9 Sept 2025
Notice history
4 events · 2 releases on Find a Tender · since 20 Mar 2025- Planned procurement notice published20 Mar 2025, 15:25 GMTUK3
- Tender notice published18 Jun 2025, 13:29 BSTUK4
- Status changed to active18 Jun 2025, 13:29 BST
- Deadline moved to 25 Jul 2025, 13:00 BST18 Jun 2025, 13:29 BST+15 days · was 10 Jul 2025, 13:00 BST
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender
- Planned procurement notice Planned procurement notice on Find a Tender