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Find a TenderCancelledProcurement termination notice
Published 22 Dec 2025, 11:41 GMT

Official UK procurement notice

Autoclave Service and Validation Contract

Official notice

Authority: THE PIRBRIGHT INSTITUTE (Public body)

Framework agreementServicesBelow threshold - open competitionBelow thresholdReserved for SMEs and VCSEs
Sectors: Medical Devices & Pharma (33)Repair & Maintenance (50)Architecture & Engineering (71) Delivery: Delivery location not published
Framework ceiling (notional)£130,000framework ceiling, not attributable revenue · 1 value update
Submissions closed 15 Jul 2025
Framework period 3 yrsstarts 30 Aug 2025

What is being bought

Published requirement description

The Pirbright Institute is seeking a qualified contractor to provide comprehensive servicing and validation for all autoclaves across its research facilities.

This includes:

• Regular planned servicing and maintenance of 14 existing autoclaves.

• Validation cycles as required by licensing and biosecurity standards.

• Inclusion of a new autoclave installed in the Brooksby facility.

• Provision of emergency call-out and reactive maintenance services with defined response times.

CPV: Autoclaves · Laboratory services · Repair and maintenance services · Sterilisation, disinfection and hygiene devices

How this framework works

From the published notice
Type
Closed framework
Call-offs
call-offs are awarded directly to appointed suppliers, without further competition
Places
up to 1 suppliers
Framework period
3 yrs from 30 Aug 2025
Published description of the framework

The Pirbright Institute is seeking a qualified contractor to provide comprehensive servicing and validation for all autoclaves across its research facilities.

The lotProcurement structure

single lot · value published
Lot #1Lot 0001Awarded 3 yrsPublished valueAED 130,000
Contract period: 30 Aug 2025 — 30 Aug 2028 (3 yrs)
Value
AED 130,000 exc. VAT · AED 156,000 inc. VAT
33191000 Sterilisation, disinfection and hygiene devices33191110 Autoclaves50000000 Repair and maintenance services71900000 Laboratory services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published — the tender pack may add more
How bids were scored

Price 40% Commercial aspects 10% Technical aspects 50%

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Cancelled
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Framework agreement
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
22 Dec 2025, 11:41 GMT
Last source update
22 Dec 2025, 11:41 GMT
Authority reference
EMS/ASV25-001
Latest notice
Procurement termination notice (UK12)
Classification (CPV)
AutoclavesLaboratory servicesRepair and maintenance servicesSterilisation, disinfection and hygiene devices
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-0546c1 Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowed
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Appointment period ends
15 Jul 2025, 13:00 BST
Clarification deadline
27 Jun 2025, 13:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release
in-tendhost.co.uk/thepirbrightinstitut… ↗ All submissions must be made via the link provided above.

Timeline

5 published dates · Europe/London
  1. Tender notice published
    11 Jun 2025, 14:28 BST
  2. Clarification questions by
    27 Jun 2025, 13:00 BST
  3. Admission / appointment period endsperiod end, not a bid countdown
    15 Jul 2025, 13:00 BST
  4. Contract starts390 days ago
    30 Aug 2025, 01:00 BST
  5. Latest notice published275 days ago
    22 Dec 2025, 11:41 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics — not a forecast
Awards 1
Awarded toValueDateStatus
supplier not published—12 Nov 2025CancelledThe procurement process for Autoclave Service and Validation Ref: EMS/ASV25-001, Notice identifier: 2025/S 000-031556 has been cancelled. This decision has been made due to a need to reassess the scope and budget requirements that has arisen since the initiation of the tender. As a result, we are unable to proceed at this time.This requirement will be re-tendered and the opportunity will be advertised in accordance with standard procurement procedures.

Notice history

7 events · 2 releases on Find a Tender · since 11 Jun 2025
  1. Procurement termination notice published
    22 Dec 2025, 11:41 GMTUK12
  2. Published value updated
    22 Dec 2025, 11:41 GMTwas £130,000
  3. Status changed to complete
    22 Dec 2025, 11:41 GMT
  4. Procurement method changed
    22 Dec 2025, 11:41 GMT
  5. Deadline withdrawn
    22 Dec 2025, 11:41 GMT
  6. Buyer details updated
    22 Dec 2025, 11:41 GMT
  7. Tender notice published
    11 Jun 2025, 14:28 BSTUK4

Contracting authority & participating public bodies

THE PIRBRIGHT INSTITUTE

Contracting authorityPublic undertaking GB-COH: 00559784 Pirbright Laboratory Ash Road, Woking, South East, GU24 0NF

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Procurement termination notice tenderProcurement termination noticeUK12Procurement termination notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender