Official UK procurement notice
Audio Visual: System Design/Consultancy, Supplies, Installation and Maintenance
Authority: NEUPC Ltd·Consortium: 4 public authorities
What is being bought3 lots · detail below
Published requirement descriptionThis award notice is in connection with a framework agreement for the provision of Audio Visual: System Design/Consultancy, Supplies, Installation and Maintenance for use by current and future NEUPC, SUPC, LUPC, and HEPCW consortia members. This agreement will be open to consortia members regardless of whether or not they are to be defined as contracting authorities for the purpose of The Public Contracts Regulations 2015.
CPV: Audio-visual equipment · Audio-visual materials · Hardware selection consultancy services · Repair and maintenance services of audio-visual and optical equipment · Systems and technical consultancy services
How this framework works
From the published notice- Bids received
- 10 bids on the busiest of 3 lots · 17 suppliers appointed
Lots and requirements (3)Procurement structure
3 lots · all with a published value · a supplier may bid for at most 1 and win at most 1 of them · evaluation weights differ by lotLot #1Design, Supply, Installation and Maintenance of Audio Visual Systems : Regional Coverage (up to 5 of the regional areas)AwardedPublished value£80,000,000
The Scope is for any one or combination of the Design, Supply, Installation and Maintenance of Audio Visual Systems.
Goods, including but not limited to:
a)Amplifiers
b)Assistive Listening
c)Audio Distribution, Processing, switching, and scaling
d)AV Cabinetry
e)AV Lecterns
f)AV Mounting bracketry
g)AV Software
h)Cables/Connectors/ consumables
i)Collaborative meeting and learning
j)Control Products
k)Digital Signage
l)Induction loop
m)Installation cabling
n)Interactive Presentation
o)Large size Video Display
p)Lecture Capture
q)Lighting Systems
r)Loudspeakers
s)Microphones
t)Mixers & Consoles
u)PA / VA Systems
v)*PC's desktop
w)*PC's laptop / notebook
x)*PC's surface
y)*PC's tablet
z)Projection screens - electronic
aa)Projection screens - manual
bb)Projector lamps
cc)Projectors/Projection Products
dd)Racks, Rack mounts & Brackets
ee)Recording and editing equipment
ff)Video Distribution, Processing, switching, and scaling
gg)Visualisers
hh)Wall/surface mount input plates (e.g. 1gang HDMI input)
*note: items v) to y) inclusive, when bought as a standalone product, should be sourced from the LUPC awarded NDNA framework
Services, including but not limited to:
a)Project Management
b)Account management
c)Systems Design
d)Systems Integration
e)Off-site rack build and system test
f)System programming
g)Carriage to site
h)Installation services
i)Snagging and hand over
j)Training
k)Warranty support
l)Planned preventative maintenance
m)Reactive maintenance
n)Benchmarking and continual improvement
For any between 1 and 5 of the 7 regional areas:
North East
Yorkshire and Humberside
Midlands
Wales
South West
South East
London
Lot #2Design, Supply, Installation and Maintenance of Audio Visual Systems : National Coverage (all regional areas)AwardedPublished value£350,000,000
The Scope is for any one or combination of the Design, Supply, Installation and Maintenance of Audio Visual Systems.
Goods, including but not limited to:
a)Amplifiers
b)Assistive Listening
c)Audio Distribution, Processing, switching, and scaling
d)AV Cabinetry
e)AV Lecterns
f)AV Mounting bracketry
g)AV Software
h)Cables/Connectors/ consumables
i)Collaborative meeting and learning
j)Control Products
k)Digital Signage
l)Induction loop
m)Installation cabling
n)Interactive Presentation
o)Large size Video Display
p)Lecture Capture
q)Lighting Systems
r)Loudspeakers
s)Microphones
t)Mixers & Consoles
u)PA / VA Systems
v)*PC's desktop
w)*PC's laptop / notebook
x)*PC's surface
y)*PC's tablet
z)Projection screens - electronic
aa)Projection screens - manual
bb)Projector lamps
cc)Projectors/Projection Products
dd)Racks, Rack mounts & Brackets
ee)Recording and editing equipment
ff)Video Distribution, Processing, switching, and scaling
gg)Visualisers
hh)Wall/surface mount input plates (e.g. 1gang HDMI input)
*note: items v) to y) inclusive, when bought as a standalone product, should be sourced from the LUPC awarded NDNA framework
Services, including but not limited to:
a)Project Management
b)Account management
c)Systems Design
d)Systems Integration
e)Off-site rack build and system test
f)System programming
g)Carriage to site
h)Installation services
i)Snagging and hand over
j)Training
k)Warranty support
l)Planned preventative maintenance
m)Reactive maintenance
n)Benchmarking and continual improvement
For all of the 7 regional areas:
North East
Yorkshire and Humberside
Midlands
Wales
South West
South East
London
Lot #3ConsultancyAwardedPublished value£20,000,000
The Scope is for independent Consultancy Services for Audio Visual Systems, including but not limited to:
a)Systems scoping / design
b)Process, procedural, and practices design
c)Project management
d)Benchmarking and continual improvement
For all of the 7 regional areas:
North East
Yorkshire and Humberside
Midlands
Wales
South West
South East
London
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
- Economic & financial standing
Minimum annual turnover level required:
Lot 1
£1.5m for 1 region
£3m for 2 regions
£4.5m for 3 regions
£6m for 4 regions
£7.5m for 5 regions
Lot 2
£20m
Lot 3
£1m
- Technical & professional ability
Bidders will be required to provide confirmation of the the regions to cover , and satisfactory evidence of the resources to satisfy (regional offices/locations, number of admin and service/operational staff in each location, other resources tools and equipment etc, membership of appropriate trade bodies relevant to the services offered, and also describe how you will manage Member’s seasonally concentrated periods of demand.
- Price carries 25–50 points depending on the lot; most lots put it at 25 points.
- “Audio Visual: System Design/Consultancy, Supplies, Installation and…” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 20 Mar 2024, 14:05 GMT
- Last source update
- 29 Oct 2024, 10:05 GMT
- Award evaluation window
- 3 May 2024 – …
- Authority reference
AVI2007 NE- FTS notice number
2024/S 000-034953- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-044ad0Find a Tender
- Electronic trading
- e-invoicing allowed
- Performance terms
See ITT and terms and conditions
Publisher note: To view this notice, please click here: https://neupc.delta-esourcing.com/delta/viewNotice.html?noticeId=898830407 GO Reference: GO-20241029-PRO-28325129
How it was run
Official notice- Appointment period ends
- 3 May 2024, 12:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 3 May 2024, 12:30 BST
Timeline
3 May 2024 → 29 Oct 2024 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown3 May 2024, 12:00 BST
- Bids opened3 May 2024, 12:30 BST
- Notice published29 Oct 2024, 10:05 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete29 Oct 2024, 10:05 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Consultancy
- Signed
- 1 Oct 2024
- Value
- £20,000,000
- Status
- active
Design, Supply, Installation and Maintenance of Audio Visual Systems : Regional Coverage (up to 5 of the regional areas)
- Signed
- 1 Oct 2024
- Value
- £80,000,000
- Status
- active
Design, Supply, Installation and Maintenance of Audio Visual Systems : National Coverage (all 7 regional areas)
- Signed
- 1 Oct 2024
- Value
- £350,000,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Design, Supply, Installation and Maintenance of Audio Visual Systems : Regional Coverage (up to 5 of the regional areas) | 10bids · 10 electronic | 10 | — | — |
| 2 · Design, Supply, Installation and Maintenance of Audio Visual Systems : National Coverage (all regional areas) | 9bids · 9 electronic | 3 | — | — |
| 3 · Consultancy | 5bids · 5 electronic | 5 | — | — |
Contracting authority & participating public bodies
5 public bodies on the noticeConsortium members and other public bodies
- Higher Education Purchasing Consortium WalesContracting authority
- London Universities Purchasing Consortium LtdContracting authority
- Southern Universities Purchasing ConsortiumContracting authority
- European UnionFunder
Dispute resolution & review bodies
- INTERNATIONAL DISPUTE RESOLUTION CENTREMediation body
Framework contractors & participating bidders
17 commercial parties on the notice- ANJELI LIMITEDFramework contractor
- AURA FUTURES LIMITEDFramework contractor
- AV2000 LIMITEDFramework contractor
- CINOS LIMITEDFramework contractor
- GVAV LIMITEDFramework contractor
- INFORMATION AND DATA NETWORKS SUPPLIES LIMITEDFramework contractor
- INSIGHT DIRECT (UK) LTDFramework contractor
- INSIGHT VISUAL SYSTEMS LIMITEDFramework contractor
- JULIAN ROCHE ASSOCIATES LIMITEDFramework contractor
- PACIFIC COMPUTERS LIMITEDFramework contractor
Show 7 more suppliers
- PROAV LIMITEDFramework contractor
- PTS CONSULTING (UK) LIMITEDFramework contractor
- PURE AUDIO VISUAL LIMITEDFramework contractor
- SNELLING BUSINESS SYSTEMS LIMITEDFramework contractor
- STRIVE AV LIMITEDFramework contractor
- UNIVERSAL A.V. SERVICES LIMITEDFramework contractor
- VISAVVI LIMITEDFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.