Find a TenderAwarded
Published 5 Dec 2022, 16:01 GMT

Official UK procurement notice

Audio Visual, Presentation Equipment and Associated Services

Official notice

Authority: The Scottish Parliament

ServicesOpen procedureSME suitable
Published estimate£350,000exc. VAT17.6% above published estimate
Submissions closed 10 Jan 2023awarded 13 Mar 2023
Awarded to Cameron Presentations Ltd
Contract term 3 moends 30 Jun 2023 · extension options published · starts 3 Apr 2023

What is being bought

Published requirement description

The Scottish Parliamentary Corporate Body (SPCB) requires a Contractor to provide audio visual & presentation equipment on a hire basis and to provide associated technical support services for events and exhibitions.

Hire of audio visual & presentation equipment including lighting and staging.

Audio visual technical services.

Stage and set design.

  • Recurrence: 2027 / 2029

CPV: Event services

The lotProcurement structure

single lot · no lot value published
Lot #1AwardedRenewal 3 mo
Contract period: 3 Apr 2023 – 30 Jun 2023 (3 mo)
Delivery: Scotland · The Scottish Parliament.
Extensions: At the sole discretion of the SPCB.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Technical: 60%
  • price: 40%
Published award criteria (2)
  • Technical: 60
  • Price: 40
Conditions of participation2
  • Economic & financial standing

    The Scottish Parliamentary Corporate Body (SPCB) uses Creditsafe, an independent provider of online business credit reports, to assess the financial standing of tenderers. Tenderers are encouraged to review their financial performance on Creditsafe and read information about

    how that data is collected and used prior to submitting a tender. Information and the opportunity to run a free report can be found at www.creditsafe.com/products/business-cr… ↗

    If a tenderer does not agree with the credit rating it has been given by Creditsafe it can provide supporting evidence to demonstrate its current position and this will be taken into account when the financial standing is being assessed.

    If a tenderer is not listed on Creditsafe, for whatever reason, then it may be asked to submit equivalent accounts to enable the required assessment of financial standing to be carried out.

    Tenderers should have a Creditsafe credit rating of 40 or higher to demonstrate satisfactory financial standing. If a tenderer has a lower credit rating score and has the backing of a parent company with a credit rating of 40 or higher, then the provision of a Parent Company

    Guarantee prior to the award of any contract will be acceptable. If a tenderer has a lower credit rating score and no evidence to support a stable or improved financial standing then the tender may be rejected.

    Minimum: The tenderer must have the following insurance levels: Employers’ Liability 5,000,000.00 Public / Product Liability 2,000,000.00
  • Technical & professional ability

    With reference to 4C of the SPD, tenderers are required to provide two examples that demonstrates they have the relevant experience to deliver the Audio Visual, Presentation and Associated Services.

What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · 2027 / 2029
First published
5 Dec 2022, 16:01 GMT
Last source update
25 Apr 2023, 11:21 BST
Award evaluation window
10 Jan 2023 – …
Authority reference
NIC-G&S-121
FTS notice number
2023/S 000-011773
Classification (CPV)
Event services
Delivery area
Scotland (UKM75)
Official registry OCID
ocds-h6vhtk-038ac2 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: A site visit will be held on site at the Scottish Parliament on Monday 12th December 2022 at 11am. (SC Ref:730260)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
10 Jan 2023, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
10 Jan 2023, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

10 Jan 2023 → 25 Apr 2023 · 4 dates
  1. Submission deadline
    10 Jan 2023, 12:00 GMT
  2. Bids opened
    10 Jan 2023, 12:00 GMT
  3. Contract starts
    3 Apr 2023, 00:00 BST
  4. Notice published
    25 Apr 2023, 11:21 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    25 Apr 2023, 11:21 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £411,7201 contract exc. VAT
Bids received 22 from SMEs
Contracts signed 1latest 13 Mar 2023
Awarded toValueDateStatus
Cameron Presentations LtdSME£411,720 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2bids · 2 electronic · 2 from abroad2——

Contracting authority & participating public bodies

The Scottish Parliament

Contracting authorityDevolved Parliament Legislative Body Holyrood, Edinburgh, Scotland, EH99 1SPContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Edinburgh Sheriff Court HouseReview contact point Edinburgh

Bidders & participating suppliers

1 commercial party on the notice
  • Cameron PresentationsAwarded supplier Burnfield Rd, Glasgow, Glasgow, UK, G46 7THContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.