Find a TenderAwarded

Published 25 Mar 2024, 17:35 GMT

Official UK procurement notice

Audio Visual Maintenance Service

Official notice

Authority: University of Hertfordshire (Education)

ServicesOpen procedureSME suitable

Sectors: Repair & Maintenance (50) Delivery: East of England (UKH23)

Published estimate£180,000≈ £60k / year

Submissions closed 3 May 2024awarded 18 Feb 2025

Awarded to Visavvi Limited

Contract term 3 yrsends 14 Oct 2027 · starts 15 Oct 2024

What is being bought

Published requirement description

CONTRACT NOW AWARDED

CPV: Repair and maintenance services of audio equipment · Repair and maintenance services of audio-visual and optical equipment · Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment

The lotProcurement structure

single lot · no lot value published

Lot #1The University of Hertfordshire and its subsidiary companies ("The University") is…Awarded 3 yrs

The University of Hertfordshire and its subsidiary companies ("The University") is looking to set up a contract with the successful bidder for the provision of an Audio Visual (AV) Maintenance Service

Contract period: 15 Oct 2024 – 14 Oct 2027 (3 yrs)

Delivery: East of England · University of Hertfordshire, Hatfield

Variant bids: not allowed

50300000 Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment 50340000 Repair and maintenance services of audio-visual and optical equipment 50342000 Repair and maintenance services of audio equipment

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 60%Price: 40%

Published sub-criteria (2)

Fit to requirements, Service delivery, Expertise: 60%
price: 40%

Published award criteria (2)

Fit to requirements, Service delivery, Expertise: 60
Price: 40

Conditions of participation1

Suitability
Requirements as stated in the procurement documents

What this means for your bid

Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: No (one-off requirement)
First published: 25 Mar 2024, 17:35 GMT
Last source update: 18 Feb 2025, 10:49 GMT
Award evaluation window: 3 May 2024 – …
Authority reference: 23032
FTS notice number: 2025/S 000-005531
Classification (CPV): Repair and maintenance services of audio equipmentRepair and maintenance services of audio-visual and optical equipmentRepair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment
Delivery area: East of England (UKH23)
Official registry OCID: ocds-h6vhtk-044caf Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment

How it was run

Official notice

Run through: In-tend · Who buys & how to bid on In-tend

Supplier login requiredLanguage: EN

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Submission deadline: 3 May 2024, 12:00 BST
Submission channel: {"electronicSubmission","written"}
Accepted languages: en
Bids opened: 3 May 2024, 12:10 BST

Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/universityofhertford… ↗

Timeline

3 May 2024 → 18 Feb 2025 · 4 dates

Submission deadline
3 May 2024, 12:00 BST
Bids opened
3 May 2024, 12:10 BST
Contract starts
15 Oct 2024, 00:00 BST
Notice published
18 Feb 2025, 10:49 GMT

Notice history

1 event · 2 releases on Find a Tender

Status changed to complete
18 Feb 2025, 10:49 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £59,0001 contract exc. VAT

Bids received 76 from SMEs

Contracts signed 1latest 18 Feb 2025

Awarded to	Value	Date	Status
Visavvi LimitedAudio Visual Maintenance Services	£59,000 †	—	Awarded

Contracts

Audio Visual Maintenance Services · Visavvi Limited
Signed
18 Feb 2025
Value
£59,000
Period
… – 14 Oct 2027
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
7bids · 7 electronic	6	—	—

Contracting authority & participating public bodies

University of Hertfordshire

Contracting authorityEducationBody governed by public lawEducation College Lane, Hatfield, East of England, AL10 9ABContact email Published organisation website ↗

Dispute resolution & review bodies

Crown Commercial ServicesReview body Liverpool

Bidders & participating suppliers

1 commercial party on the notice

Visavvi LtdAwarded supplier02170847 Unit 5 Millfield Lane, Nether Poppleton, York, YO26 6PQ, York, UK, YO26 6PQ

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria
Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria