Find a TenderAwardedContract details notice

Published 16 Apr 2025, 10:19 BST

Official UK procurement notice

ATLS Course Venue & Accommodation Package

Official notice

Authority: Leeds Teaching Hospitals NHS Trust (Central government)

ServicesOpen procedureAbove thresholdSME suitableVCSE suitableAccelerated

Sectors: Business Services & Consultancy (79)Education & Training (80) Delivery: Delivery location not published

Published estimate£300,000≈ £300k / year · £360,000 inc. VAT

Submissions closed 24 Jun 2025awarded 23 Jul 2025

Awarded to The Old Swan2 awards

Contract term 1 yrends 31 Aug 2026 · up to 31 Aug 2028 with extensions · starts 1 Sept 2025

What is being bought

Published requirement description

Provision of hire of venue to run 22 courses per year over a 17 week period each yearRunning costs for ATLS course 22 courses throughout a 12 month period.

The UK ATLS programme is the largest in the world outside the USA and trains over 4500 doctors and ACPs annually. The course is updated every four years, and this requires all 1000 UK instructors to undergo recertification in the new materials.

The authority expects to re-tender this requirement around 14 Jul 2025, 23:59 BST.

CPV: Education and training services · Event services

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 1 yrSMEVCSEPublished value£300,000

Contract period: 1 Sept 2025 – 31 Aug 2026 (1 yr) · up to 31 Aug 2028 with extensionsValue: £300,000 exc. VAT · £360,000 inc. VAT

Eligibility: SME eligibleVCSE eligible

Extensions: 1 x 12 month extension x 2

79952000 Event services 80000000 Education and training services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 50%Price: 50%

Published sub-criteria (2)

Questionnaire 2: 50%
Questionnaire 3 - Commercial Questionnaire: 50%

Published award criteria (2)

Questionnaire 2: Questionnaire 2 - Technical Questionnaire Scored Responses
Questionnaire 3 - Commercial Questionnaire

What this means for your bid

Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes · next expected 14 Jul 2025
First published: 16 Apr 2025, 10:19 BST
Last source update: 15 Aug 2025, 11:26 BST
Award evaluation window: Submission end – 30 Jun 2025
Authority reference: C380906
FTS notice number: 2025/S 000-030499
Accelerated: Qualifying planned procurement notice
Latest notice: Contract details notice (UK7)
Classification (CPV): Education and training servicesEvent services
Delivery area: Not published
Official registry OCID: ocds-h6vhtk-0503b5 Find a Tender

How it was run

Official notice

Run through: Atamis legacy domain (health-family.force.com) · Who buys & how to bid on Atamis

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Legacy Salesforce domain still used in notices — use the current Atamis portal · this portal address is a legacy domain; the operator has migrated

Submission deadline: 24 Jun 2025, 12:00 BST
Clarification deadline: 18 Jun 2025, 12:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

health-family.force.com/s/Welcome ↗

Timeline

16 Apr 2025 → 1 Sept 2025 · 9 dates

Planning notice published
16 Apr 2025, 10:19 BST
Next notice expected
19 May 2025, 23:59 BST
Tender notice published
6 Jun 2025, 11:05 BST
Clarification questions by
18 Jun 2025, 12:00 BST
Submission deadline
24 Jun 2025, 12:00 BST
Award decision expected by
30 Jun 2025, 23:59 BST
Assessment summaries sent
24 Jul 2025, 00:00 BST
Latest notice published
15 Aug 2025, 11:26 BST
Contract starts
1 Sept 2025, 00:00 BST

Notice history

11 events · 8 releases on Find a Tender · since 16 Apr 2025

Planned procurement notice published
16 Apr 2025, 10:19 BST
UK3
Planned procurement notice published
16 Apr 2025, 10:25 BST
UK3
Tender notice published
6 Jun 2025, 11:05 BST
UK4
Status changed to active
6 Jun 2025, 11:05 BST
Deadline moved to 24 Jun 2025, 12:00 BST
6 Jun 2025, 11:05 BST
+25 days · was 30 May 2025, 12:00 BST
Tender notice published
9 Jun 2025, 14:10 BST
UK4
Tender notice published
10 Jun 2025, 16:18 BST
UK4
Contract award notice published
8 Aug 2025, 10:42 BST
UK6
Status changed to complete
8 Aug 2025, 10:42 BST
Contract signature expected
8 Aug 2025, 23:59 BST
scheduled
Contract details notice published
15 Aug 2025, 11:26 BST
UK7

Published amendments (4)

additional details we included Venue hire fully comprehensive package

Correction to recurring procurement

Supplier details are description

Routine re-releases (8)

2025-06: 3 releases · 6 Jun 2025, 10 Jun 2025
2025-04: 2 releases · 16 Apr 2025, 16 Apr 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 2

Awarded value £250,0001 award exc. VAT · 1 repeated publication of the same award counted once

Bids received 11 from SMEs

Contracts signed 1latest 15 Aug 2025

Awarded to	Value	Date	Status
The Old SwanSME1 Sept 2025 – 31 Aug 2026 · up to 31 Aug 2028Extensions: 12 months + 12 Months	£250,000	23 Jul 2025	Awarded
The Old SwanSME	£250,000 †same award published again · counted once	—	Awarded

Contracts

ATLS Course Venue & Accommodation Package · The Old SwanSME
Signed
15 Aug 2025
Value
£250,000
Period
1 Sept 2025 – 31 Aug 2026 · up to 31 Aug 2028 with extensions
Status
active
Extensions
12 months + 12 months

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1final-stage tenders	1	0	—

Contracting authority & participating public bodies

Leeds Teaching Hospitals NHS Trust

Contracting authorityPublic authority - central government GB-PPON: PNQG-8433-QXBP Great George Street, Leeds, Yorkshire & Humber, LS1 3EXContact name, email

Bidders & participating suppliers

2 commercial parties on the notice

The Old SwanAwarded supplier Classic Lodges, Edinburgh, Scotland, EH3 8RYContact email, phone
The Old SwanAwarded supplierGB-PPON: PDNN-8271-YHHZ Classic Lodges, Edinburgh, Scotland, EH3 8RYContact email, phone

Official documents & specifications (8)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender15 Aug 2025, 11:26 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender8 Aug 2025, 10:42 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender10 Jun 2025, 16:18 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender10 Jun 2025, 16:18 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender9 Jun 2025, 14:10 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender6 Jun 2025, 11:05 BST
Planned procurement notice planningPlanned procurement noticeUK3Planned procurement notice on Find a Tender16 Apr 2025, 10:25 BST
Planned procurement notice planningPlanned procurement noticeUK3Planned procurement notice on Find a Tender16 Apr 2025, 10:19 BST