Official UK procurement notice
AT1379 Maintenance and repair of Warden Call Systems
Authority: Luton Council (Local council)
What is being bought
Published requirement descriptionLuton Council will require the provider to service, maintain and repair its emergency warden call hardwired alarm equipment. The contract will be for a period 1 year + 2 extensions (12 months each)
A key objective of this contract is to ensure Luton Council, and its residents receive high quality service that is customer serviced and represents value for money.
The maintenance contract comprises of 4 key elements as per BS8604-1 2019,
Section 9: Maintenance
- Preventative maintenance
- In-service testing
- Corrective maintenance
- Maintenance Records & Reporting
Note: This is a BELOW threshold contract.
- The authority expects to re-tender this requirement around 1 Feb 2029, 23:59 GMT.
CPV: Installation services of electrical equipment · Preventive maintenance services · Repair and maintenance services of electrical building installations · Repair and maintenance services of security equipment
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£180,000
- Economic & financial standing
Please, refer to the tender pack
- Technical & professional ability
Please, refer to the tender pack
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (3)
- Quality
- Social Value
- Price
- Economic & financial standing
Please, refer to the tender pack
- Technical & professional ability
Please, refer to the tender pack
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 1 Feb 2029
- First published
- 23 Apr 2026, 16:24 BST
- Last source update
- 20 Jul 2026, 13:18 BST
- Award evaluation window
- Submission end – 19 Jun 2026
- Authority reference
799606- FTS notice number
2026/S 000-041090- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0689ffFind a Tender- Contract terms summary
Contract term: 1+1+1
How it was run
Official notice- Submission deadline
- 1 Jun 2026, 17:00 BST
- Clarification deadline
- 21 May 2026, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
23 Apr 2026 → 22 Aug 2026 · 11 dates- Planning notice published180 days ago23 Apr 2026, 16:24 BST
- Market engagement174 days ago29 Apr 2026, 23:59 BST
Luton Council will be hosting Meet The Buyer event, online via MS Teams on
Wednesday 29 April 2026 at 14:00, so interested parties can find out more about
the opportunity and ask relevant questions.
If you would like to attend this event, please register your interest by sending an email to
[email protected] no later than Tuesday 28 April 2026.
The tender will be published on Proactis once it has been finalised. Link to supplier registration is provided below:
- Next notice expected172 days ago1 May 2026, 23:59 BST
- Tender notice published168 days ago5 May 2026, 14:32 BST
- Clarification questions by152 days ago21 May 2026, 17:00 BST
- Submission deadline141 days ago1 Jun 2026, 17:00 BST
- Assessment summaries sent125 days ago18 Jun 2026, 00:00 BST
- Award decision expected by123 days ago19 Jun 2026, 23:59 BST
- Standstill ends113 days ago29 Jun 2026, 23:59 BST
- Latest notice published92 days ago20 Jul 2026, 13:18 BST
- Contract starts60 days ago22 Aug 2026, 00:00 BST
Notice history
9 events · 4 releases on Find a Tender · since 23 Apr 2026- Preliminary market engagement notice published23 Apr 2026, 16:24 BSTUK2
- Tender notice published5 May 2026, 14:32 BSTUK4
- Status changed to active5 May 2026, 14:32 BST
- Procurement method changed5 May 2026, 14:32 BST
- Deadline published: 1 Jun 2026, 17:00 BST5 May 2026, 14:32 BST
- Contract award notice published18 Jun 2026, 18:00 BSTUK6
- Status changed to complete18 Jun 2026, 18:00 BST
- Procurement termination notice published20 Jul 2026, 13:18 BSTUK12
- Contract signature expected22 Jul 2026, 23:59 BSTscheduled
Routine re-releases (4)
- 2026-04: 1 release · 23 Apr 2026
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Orestone Controls LimitedSME22 Aug 2026 – 21 Aug 2027 · up to 21 Aug 2029Extensions: 2 possible extensions - 12 months each | £165,000 | 18 Jun 2026 | Awarded |
Contracts
Contract 1 · Orestone Controls LimitedSME
- Signed
- date not published
- Value
- —
- Period
- … – 21 Aug 2027
- Status
- cancelled (8 Jul 2026), 1. Issues raised regarding the evaluation process during the standstill period 2. Consideration of the aggregation of services
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 9final-stage tenders | 6 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Orestone Controls LimitedAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender