Official UK procurement notice
Asset Management System · UK public procurement notice
Authority: Progress Housing Group (Housing)
What is being bought
Published requirement descriptionprovision of an Asset management system:
Maintain an accurate record of the Group's building assets, components and lifecycle data.
Ensure compliance with reporting for Decent Homes and Health & Safety regulations.
Support strategic initiatives such as energy efficiency assessments and decarbonisation planning
Enable reliable mobile working for the Group's surveyors and inspectors.
Help enable our target of achieving and maintaining 100% of stock condition surveys.
Support the planning and delivery of investment programmes.
Be scalable, secure, and user-friendly for both technical and non-technical users.
Enable whole stock and individual property reporting with ease.
Offer innovation and efficiencies in regards to processes and integration.
Summary of Key Essential requirements.
Full requirement details are listed within the Technical Specification Document at Appendix A
The system must be cloud based and offer Microsoft Azure authentication.
All data must be stored and processed within the UK or a country aligned to UK GDPR guidelines.
The supplier must comply with recognised security standards such as Cyber Essentials.
- The authority expects to re-tender this requirement around 1 Jul 2030, 23:59 BST.
- No preliminary market engagement: Notice was published via pro-actis e-tenders portal, it appears there was an error with their system and the notice did not link to FTS
CPV: Software package and information systems
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£350,000
- Economic & financial standing
Levels of Insurance as per ITT Part 2 at point of contract award
Compliance with GDPR and data protection law to ensure the protection of the rights of data subjects
- Technical & professional ability
Must provide two references relative to the UK Social Housing Sector.
Essential requirements details within Appendix A - PHG Asset Management system requirements - Jun 26
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (5)
- Technical and quality: 40%
- Implementation: 15%
- Innovation: 10%
- Cost: 30%
- Social Value: 5%
Published award criteria (5)
- Cost
- Technical and quality: 40% Technical and quality. Comprised of: 10% Question 1 10% Question 2 10% Question 3 10% Question 4
- Implementation: Implementation plan, commitment to the housing sector & support model
- Innovation: Innovation and integration
- Social Value: social value
- Economic & financial standing
Levels of Insurance as per ITT Part 2 at point of contract award
Compliance with GDPR and data protection law to ensure the protection of the rights of data subjects
- Technical & professional ability
Must provide two references relative to the UK Social Housing Sector.
Essential requirements details within Appendix A - PHG Asset Management system requirements - Jun 26
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 1 Jul 2030
- First published
- 26 Jun 2026, 16:54 BST
- Last source update
- 17 Sept 2026, 09:17 BST
- Award evaluation window
- Submission end – 14 Aug 2026
- Authority reference
19.36B- FTS notice number
2026/S 000-060528- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06bea0Find a Tender- Contract terms summary
30 days payment terms
Invoices to be submitted electronically with purchase order number
How it was run
Official notice- Submission deadline
- 21 Jul 2026, 12:00 BST
- Clarification deadline
- 10 Jul 2026, 16:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
26 Jun 2026 → 1 Nov 2026 · 8 dates- Tender notice published121 days ago26 Jun 2026, 16:54 BST
- Clarification questions by107 days ago10 Jul 2026, 16:00 BST
- Submission deadline97 days ago21 Jul 2026, 12:00 BST
- Award decision expected by72 days ago14 Aug 2026, 23:59 BST
- Assessment summaries sent39 days ago17 Sept 2026, 00:00 BST
- Latest notice published39 days ago17 Sept 2026, 09:17 BST
- Standstill ends27 days ago28 Sept 2026, 23:59 BST
- Today26 Oct 2026
- Contract startsin 6 days1 Nov 2026
Notice history
5 events · 3 releases on Find a Tender · since 26 Jun 2026- Tender notice published26 Jun 2026, 16:54 BSTUK4
- Tender notice published26 Jun 2026, 17:13 BSTUK4
- Contract award notice published17 Sept 2026, 09:17 BSTUK6
- Status changed to complete17 Sept 2026, 09:17 BST
- Contract signature expected12 Oct 2026, 23:59 BSTscheduled
Published amendments (1)
disclaimer re 3rd party marketing of project added to the project discription
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| INFINITY GROUP HOLDINGS LIMITED26 Oct 2026 – 25 Oct 2029 · up to 25 Oct 2030Extensions: option to extend by 12 months | £295,500 | 15 Sept 2026standstill to 28 Sept 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 11final-stage tenders · 13 at stage one | 10 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- INFINITY GROUP HOLDINGS LIMITEDAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Please register interest on e-tenders portal to view and submit a bid for this project. All Progress Housing Group tender opportunities are published via our official e tendering portal and the Find a Tender Service. We will not approach contractors directly by email or through t…
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender