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Published 17 Jun 2021, 12:02 BST

Official UK procurement notice

Asset management software system

Official notice

Authority: Somerset Council (Local council)·Consortium: 2 public authorities

GoodsOpen procedure
Sectors: Software Packages & ERP (48) Delivery: South West (UKK)
Awarded value£134,350published contract · exc. VAT
Submissions closed 20 Jul 2021awarded 10 Jan 2022
Awarded to The Technology Forge Ltd

What is being bought

Published requirement description

Somerset County Council (SCC) are seeking to replace their current asset management

system, jointly procuring a replacement system with Somerset West & Taunton Council (SW&T). This has brought about an opportunity to review other property related systems/requirements across the

Councils, with a view to integrate the functionality of these systems into one single solution.

This will mitigate the need to enter the same data onto multiple systems, reduce the risk of

input errors, and generate efficiencies.

CPV: Software package and information systems

The lotProcurement structure

single lot · no lot value published
Lot #1Somerset County Council (SCC) are seeking to replace their current asset managementAwardedRenewal

Somerset County Council (SCC) are seeking to replace their current asset management

system, due to the system support of the current provider expiring in 2021, jointly procuring

a replacement system with Somerset West & Taunton Council (SW&T). This has brought

about an opportunity to review other property related systems/requirements across the

Councils, with a view to integrate the functionality of these systems into one single solution.

This will mitigate the need to enter the same data onto multiple systems, reduce the risk of

input errors, and generate efficiencies.

Delivery: South West
Extensions: Two optional 12 month extensionsVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published award criteria (2)
  • Quality: 60
  • Price: 40
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
17 Jun 2021, 12:02 BST
Last source update
14 Jan 2022, 14:13 GMT
Award evaluation window
20 Jul 2021 – …
Authority reference
DN547697
FTS notice number
2022/S 000-001186
Classification (CPV)
Software package and information systems
Delivery area
South West (UKK)
Official registry OCID
ocds-h6vhtk-02bd1b Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
20 Jul 2021, 15:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
360 days from the deadline
Bids opened
20 Jul 2021, 15:05 BST
Detailed submission instructions & authority contactsFrom official release

www.supplyingthesouthwest.org.uk ↗

Timeline

20 Jul 2021 → 14 Jan 2022 · 3 dates
  1. Submission deadline
    20 Jul 2021, 15:00 BST
  2. Bids opened
    20 Jul 2021, 15:05 BST
  3. Notice published
    14 Jan 2022, 14:13 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    14 Jan 2022, 14:13 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £134,3501 contract exc. VAT
Bids received 8
Contracts signed 1latest 10 Jan 2022
Awarded toValueDateStatus
The Technology Forge LtdSME£134,350 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
8bids———

Contracting authority & participating public bodies

2 public bodies on the notice

Somerset County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services County Hall, Taunton, South West, TA1 4DYContact name, email, phone Published organisation website ↗

Consortium members and other public bodies

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.