Find a TenderAwarded
Published 13 Jun 2023, 11:28 BST

Official UK procurement notice

Assessment and Orientation Support in Accommodation for Young Unaccompanied Asylum Seekers Aged 16 and Over

Official notice

Authority: Glasgow City Council (Local council)

ServicesOpen procedureSME suitable
Published estimate£1,352,401exc. VAT · 1 value update0% below published estimate
Submissions closed 4 Sept 2023awarded 6 Dec 2023
Awarded to The Mungo Foundation

What is being bought

Published requirement description

Glasgow City Council invites bids for the Assessment and Orientation Support in Accommodation for Young Unaccompanied Asylum Seekers aged 16 and over service.

This Service will provide 24 hour accommodation and support to 34 young unaccompanied asylum seekers who are new arrivals that have self-presented in Glasgow or come via a Home Office Resettlement Programme. Young unaccompanied asylum seekers will come from diverse backgrounds and have diverse needs. A key aim of the service will be to assist young people to move on to longer term accommodation of their own, as quickly as possible.

  • How the procedure runs: https://www.legislation.gov.uk/ssi/2015/446/contents/made

CPV: Health and social work services · Social work services with accommodation

The lotProcurement structure

single lot · value published
Lot #1This is a 24 Hour accommodation based service which plays a key role in supporting the…Published value£1,352,401

This is a 24 Hour accommodation based service which plays a key role in supporting the Council to meet its statutory duties in providing care and support to young unaccompanied asylum seekers. The service will be provided from a building that will be leased by the Council.

The initial period will be for 17 months with an option for the Council to take a further 2 years extension, subject to satisfactory review and continued funding.

The length of stay will vary according to the needs of each young person and availability of “move-on” accommodation. A further aim of the service will be to assist young people to move on to longer term accommodation of their own, as quickly as possible. Staff will also provide Light Touch transitional support in person or by phone/messages for up to 6 weeks after moving out of the service.

The service will play a key role in Glasgow's response to delivering an environment where every child will be supported to achieve their full potential, and to contribute positively to their communities throughout their lives.

An EQIA has been completed and can be viewed using the following link:

glasgowcity.hscp.scot/publication/eqia-sup… ↗ Additional information: All referrals to will come through

Glasgow City Health and Social Care Partnership Young Asylum Seekers (YAS) Team.

Delivery: Scotland · Glasgow City

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Quality - Total 60 %

Consists of:

Fair Work Practices 5%

Q1 - Case Study 12%

Q2 - Staffing 5%

Q3 - Transition to the Community 5%

Q4 - Equality & Inclusion 10%

Q5 - Safeguarding 8%

Q6 - Presentation 15%

Price / Commercials 40%

Consists of:

Weekly Rate 30%

Management Fee 5%

Employee costs as % of Total Costs 5%

Staff
Names and qualifications of delivery staff must be submitted
Shortlisting
Economic operators may be excluded from this competition if there are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. Bidders must pass the following pass / fail declaration questions: Confirm that they have a minimum of 3 years’ experience at the point of tendering, of providing similar social care services. (Technical and Professional Ability). Confirm that all staff delivering the service will comply with all SSSC registration requirements, where applicable. Confirm that all staff delivering the service will undergo and pass full PVG disclosure checks. Be registered with the Care Inspectorate as a Housing Support Service prior to the commencement of the contract. Complete the ecertificates as required in the tender pack. Continued in Section VI.3 Additional Information.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
13 Jun 2023, 11:28 BST
Last source update
3 Jan 2024, 16:29 GMT
Authority reference
GCC005646SW
FTS notice number
2024/S 000-000163
Classification (CPV)
Health and social work servicesSocial work services with accommodation
Delivery area
Scotland (UKM82)
Official registry OCID
ocds-h6vhtk-03d5b9 Find a Tender
How it runs
Contract terms
Electronic trading
e-invoicing allowed · electronic payment
Performance terms

Key Performance Indicator's are contained within the Service Specification as part of the Tender documents

Review and risk notes
Review procedure

Glasgow City Council ("the council") must, by notice in writing as soon as possible after the decision has been made, inform all bidders and candidates concerned of its decision to award the contract, conclude the framework agreement or establish a dynamic purchasing system. The Council must allow a period of at least the relevant standstill period (where the notice is sent by facsimile or electronic means the period is 10 days ending at midnight at the end of the 10th day after that on which the last notice is sent, when sent by other means he period is 15 days) to elapse between the date of despatch of the notice referred to in Regulation 85(1) of the Public Contracts (Scotland) Regulations 2015 ("The Regulations"). The Council is obliged to comply with the regulations and any eligible economic operator can bring an action in the Sherriff Court or the Court of Session where as a consequence of a breach by the Council, suffers or risks suffering loss or damage. The bringing of court proceedings during the standstill period means that the council must not enter into the contract, conclude the framework agreement or establish the dynamic purchasing system unless the proceedings are determined, discontinued or disposed of: or the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the Regulations. Economic operators can write to the Council seeking further clarification on the notice, to which the Council must respond within 15 days. Economic Operators should be mindful to seek their own independent legal advice when they consider appropriate to do so.

Publisher note: cont. Failure to provide the following completed questionnaires, information and/or provide the evidence requested may result in your organisation being assessed as having failed the following pass/fail criteria. Further details in the procurement documents. Bidders need to to demonstrate a minimum of Grade 3 or above in the published Care Inspectorate Reports for their existing services under the category ‘Care & Support’ (or published inspection reports from an equivalent regulatory body). Financial Viability Assessment. Bidders are required to provide three (3) years audited accounts (or financial statements where there is no requirement to submit audited accounts to Companies House) and complete a Financial Viability Template and pass all financial probity checks. The Council reserves the right at its own discretion to seek such other information from the Bidder in accordance with Regulation 61(7) or Regulation 61(8) of the Public Contracts (Scotland) Regulations 2015 to prove the Bidder’s economic and financial standing. The Bidder may hold a UKAS accredited ISO 45001 certificate (or equivalent). Where the Bidder does not satisfy this certification, they will require to complete and pass the full Glasgow City Council Health & Safety Vetting Questionnaire. Glasgow City Council’s Insurance Requirements are: - Bidder shall take out and maintain, throughout the period of the contract- Employer’s Liability insurance to the value of at least TEN MILLION POUNDS STERLING (10,000,000 GBP) in respect of each claim, without limit to the number of claims. Public Liability insurance to the value of at least FIVE MILLION POUNDS STERLING (5,000,000 GBP) in respect of each claim, without limit to the number of claims. Products Liability insurance to the value of at least FIVE MILLION POUNDS STERLING (5,000,000 GBP) in respect of each claim and in the aggregate. Professional Indemnity insurance to the value of at least ONE MILLION POUNDS STERLING (1,000,000 GBP) in respect of any one event and in the aggregate. The Provider shall maintain the professional indemnity insurance for three (3) years following termination of this Agreement. -Abuse cover to the value of at least FIVE MILLION POUNDS STERLING (5,000,000 GBP) in respect of any one claim, without limit to the number of claims or; Abuse cover to the value of at least TEN MILLION POUNDS STERLING (10,000,000 GBP) in respect of any one claim, and in the aggregate. The policy must be arranged on a ‘claims occurring’ basis. Please note cover arranged on a claims made basis will not be accepted by Glasgow City Council. Should the Bidder not have the specified insurances at the time of tendering then, the Bidder must certify in their response to this ITT that the specified insurance will be obtained. Bidders must submit an Integrated Care Proposal Budget as part of the commercial submission. Please note that any tender submission which exceeds the defined maximum budget of 395,534 GBP per annum will be automatically disqualified and not evaluated further. (SC Ref:754320)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
4 Sept 2023, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

17 Jul 2023 → 3 Jan 2024 · 3 dates
  1. Next notice expected
    17 Jul 2023, 00:00 BST
  2. Submission deadline
    4 Sept 2023, 12:00 BST
  3. Notice published
    3 Jan 2024, 16:29 GMT

Notice history

5 events · 3 releases on Find a Tender · since 28 Jul 2023
  1. Published value updated to £1,352,401
    28 Jul 2023, 09:47 BST
    was £1,977,670
  2. Status changed to active
    28 Jul 2023, 09:47 BST
  3. Procurement method changed
    28 Jul 2023, 09:47 BST
  4. Deadline published: 4 Sept 2023, 12:00 BST
    28 Jul 2023, 09:47 BST
  5. Status changed to complete
    3 Jan 2024, 16:29 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £1,351,9811 contract exc. VAT
Bids received 22 from SMEs
Contracts signed 1latest 6 Dec 2023
Awarded toValueDateStatus
The Mungo FoundationSME£1,351,981 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2bids · 2 electronic · 2 from abroad2——

Contracting authority & participating public bodies

Glasgow City Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services 40 John St, City Chambers, Glasgow, Scotland, G2 1DUContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Glasgow Sherriff CourtReview body GlasgowContact email

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.