Official UK procurement notice
Aspire Academy Trust - Provision of Grounds Maintenance Services
Authority: Aspire Academy Trust (Public body)·On behalf of: PHP Law LLP
This tender opportunity has been issued by Aspire Academy Trust (the Trust) and Tenderers are invited to tender for the provision of grounds maintenance services (the Service). Full details of all contract requirements are given in document - Document 2. The Contractor shall be responsible for the provision of appropriately qualified and experienced horticultural personnel to undertake the Service. Published lot titles: Lot 1 - Atlantic (N); Lot 2 - Peninsular (S) (1).
What is being bought2 lots · detail below
Published requirement descriptionThis tender opportunity has been issued by Aspire Academy Trust (the Trust) and Tenderers are invited to tender for the provision of grounds maintenance services (the Service). Full details of all contract requirements are given in document - Document 2. Specification of Requirement. The Trust requires the Contractor to deliver the Service in full compliance with horticultural best practice, the Service Specification, and all associated tender documentation and ensure that service delivery is consistent across all sites. The Contractor shall be responsible for the provision of appropriately qualified and experienced horticultural personnel to undertake the Service.
- The authority expects to re-tender this requirement around 31 Mar 2032, 23:59 BST.
- No preliminary market engagement: The justification is that the requirements are not complex, or niche and the Contracting Authority already has an understanding of what they want the service to deliver and the market is known.
CPV: Grounds maintenance services
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£1,250,000 together) · same conditions of participation on every lot · same evaluation weights on every lotLot #1Atlantic (N)RenewalPublished value£625,000
Tenderers are invited to tender for the provision of grounds maintenance services (the Service). Full details of all contract requirements for Lot 1 - Atlantic (N) are given in document - Document 2. Specification of Requirement. The Trust requires the Contractor to deliver the Service in full compliance with horticultural best practice, the Service Specification, and all associated tender documentation and ensure that service delivery is consistent across all sites for this Lot. The Contractor shall be responsible for the provision of appropriately qualified and experienced horticultural personnel to undertake the Service. Schools will join the contract once their current contracts end.
- Economic & financial standing
Tenderers must demonstrate their economic and financial standing in accordance with the following: Due diligence checks will be undertaken on the preferred Tenderer’s accounts to determine a Tenderer’s financial standing. This will incorporate credit checks and a financial appraisal. To constitute a pass, tenderers must: a) Complete a credit check & financial appraisal. No outstanding CCJs or bankruptcy must be shown. A financial appraisal will be based upon the organisation’s gearing ratio, with an acceptable target ratio of approximately 2:1 Any answers which lead the Trust, acting reasonably, to conclude, considering the risk that the relevant answer suggests about the Tenderer’s ability to properly perform the specification, the Tenderer may be rejected. Insurance Please confirm whether you already have, or can commit to obtain, prior to the award of the contract, the levels of insurance cover indicated below: a. Employer’s (Compulsory) Liability Insurance* = £5m b. Public Liability Insurance = £5m c. Professional Indemnity Insurance = £1m d. Product Liability Insurance = £1m
- Technical & professional ability
Provide details of up to three contracts to meet conditions of participation relating to technical ability set out in the relevant notice or procurement documents, in any combination from the education sector. To constitute a pass, the contract examples provided shall be relevant to the requirement, with a sufficient level of detail that provides confidence in the Tenderer’s established past experience in similar and relevant projects/contracts. If you cannot provide at least one example of previous contracts, please provide an explanation for this and how you meet the conditions of participation relating to technical ability.
Lot #2Peninsular (S) (1)RenewalPublished value£625,000
Tenderers are invited to tender for the provision of grounds maintenance services (the Service). Full details of all contract requirements for Lot 2 - Peninsula are given in document - Document 2. Specification of Requirement. The Trust requires the Contractor to deliver the Service in full compliance with horticultural best practice, the Service Specification, and all associated tender documentation and ensure that service delivery is consistent across all sites for this Lot. The Contractor shall be responsible for the provision of appropriately qualified and experienced horticultural personnel to undertake the Service. Schools will join the contract once their current contracts end.
- Economic & financial standing
Tenderers must demonstrate their economic and financial standing in accordance with the following: Due diligence checks will be undertaken on the preferred Tenderer’s accounts to determine a Tenderer’s financial standing. This will incorporate credit checks and a financial appraisal. To constitute a pass, tenderers must: a) Complete a credit check & financial appraisal. No outstanding CCJs or bankruptcy must be shown. A financial appraisal will be based upon the organisation’s gearing ratio, with an acceptable target ratio of approximately 2:1 Any answers which lead the Trust, acting reasonably, to conclude, considering the risk that the relevant answer suggests about the Tenderer’s ability to properly perform the specification, the Tenderer may be rejected. Insurance Please confirm whether you already have, or can commit to obtain, prior to the award of the contract, the levels of insurance cover indicated below: a. Employer’s (Compulsory) Liability Insurance* = £5m b. Public Liability Insurance = £5m c. Professional Indemnity Insurance = £1m d. Product Liability Insurance = £1m
- Technical & professional ability
Provide details of up to three contracts to meet conditions of participation relating to technical ability set out in the relevant notice or procurement documents, in any combination from the education sector. To constitute a pass, the contract examples provided shall be relevant to the requirement, with a sufficient level of detail that provides confidence in the Tenderer’s established past experience in similar and relevant projects/contracts. If you cannot provide at least one example of previous contracts, please provide an explanation for this and how you meet the conditions of participation relating to technical ability.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: Proposed Solution 17.5% Staff Delivery Team 5.0% Contract Management 17.5% Service Quality Monitoring 10.0% Contract Mobilisation & Managing Risk 5.0% Sustainability 5.0%
- Price: The Tenderer with the lowest annual price position for the Trust will be awarded the full 40% of the marks available for overall price. All other Tenderers’ scores will be calculated relative to this best overall financial offer, using the formula: (Lowest Overall Price Position / Tenderer’s Overall Price Position) x 40
- Economic & financial standing
Tenderers must demonstrate their economic and financial standing in accordance with the following: Due diligence checks will be undertaken on the preferred Tenderer’s accounts to determine a Tenderer’s financial standing. This will incorporate credit checks and a financial appraisal. To constitute a pass, tenderers must: a) Complete a credit check & financial appraisal. No outstanding CCJs or bankruptcy must be shown. A financial appraisal will be based upon the organisation’s gearing ratio, with an acceptable target ratio of approximately 2:1 Any answers which lead the Trust, acting reasonably, to conclude, considering the risk that the relevant answer suggests about the Tenderer’s ability to properly perform the specification, the Tenderer may be rejected. Insurance Please confirm whether you already have, or can commit to obtain, prior to the award of the contract, the levels of insurance cover indicated below: a. Employer’s (Compulsory) Liability Insurance* = £5m b. Public Liability Insurance = £5m c. Professional Indemnity Insurance = £1m d. Product Liability Insurance = £1m
- Technical & professional ability
Provide details of up to three contracts to meet conditions of participation relating to technical ability set out in the relevant notice or procurement documents, in any combination from the education sector. To constitute a pass, the contract examples provided shall be relevant to the requirement, with a sufficient level of detail that provides confidence in the Tenderer’s established past experience in similar and relevant projects/contracts. If you cannot provide at least one example of previous contracts, please provide an explanation for this and how you meet the conditions of participation relating to technical ability.
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- Turnover usually expected: about £416,287 – ~£416,302 per lot (twice each lot's annual value).
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula. Turnover is an indicative market norm (≈2× annual value), not a published condition.
Competition analysis · published record, not a forecast of who will bid
How Aspire Academy Trust buys Planting and maintenance services of green areas (CPV 7731), and who usually turns up
Aspire Academy Trust’s published record next to the market for the same work. Frameworks and DPS are left out: they draw different bid counts. Whole-market view: Planting and maintenance services of green areas (CPV 7731) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Local means the winner is registered in the region where that award was delivered. The market figure counts awards delivered in South West England.
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners were registered outside the region where that award was delivered.
i
How long buyers here take to decide after bids close.
Middle value in days from the bid deadline to the award date, on competitions that published both.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards have an award date within 28 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
The market share is a minimum: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Missing bid counts may hide more single-bid awards. This share is a minimum.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid5%
2–314%
4–628%
7+53%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate69%
Within ±2%12%
Above estimate19%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1Atlantic (N)CPV 7731Published estimate£625k
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.
A forecast, not a list of bidders.
1 bid2%
2–329%
4–645%
7+24%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
Based on 26 comparable awards. Each lot reflects its own category; forecasts for different lots of the same notice are not comparative.
A statistical guide from past awards, not a price to bid.
Middle 50%£625k
Estimate£625k
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
| £32m21 awards in 36m · last 1 month ago | 8 live · £2.4m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 5% below n=8 | |
idverde LtdLarge | £65m38 awards in 36m · last 3 months ago | 18 live · £49m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=14 |
| £11m36 awards in 36m · last 3 months ago | 11 live · £3.6m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=12 | |
| £45m19 awards in 36m · last 9 months ago | 3 live · £1.4m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=6 | |
| £1.6m5 awards in 36m · last 5 months ago | 1 live · £460k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 5% below n=6 |
Lot #2Peninsular (S) (1)CPV 7731Published estimate£625k
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.
A forecast, not a list of bidders.
1 bid2%
2–328%
4–643%
7+28%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
Based on 26 comparable awards. Each lot reflects its own category; forecasts for different lots of the same notice are not comparative.
A statistical guide from past awards, not a price to bid.
Middle 50%£625k
Estimate£625k
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
| £32m21 awards in 36m · last 1 month ago | 8 live · £2.4m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 5% below n=8 | |
idverde LtdLarge | £65m38 awards in 36m · last 3 months ago | 18 live · £49m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=14 |
| £11m36 awards in 36m · last 3 months ago | 11 live · £3.6m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=12 | |
PGSD LimitedSME | £1.7m5 awards in 36m · last 3 months ago | 2 live · £950k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=3 |
| £45m19 awards in 36m · last 9 months ago | 3 live · £1.4m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=6 |
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Open for tender
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 31 Mar 2032
- First published
- 2 Nov 2026, 18:45 GMT
- Last source update
- 2 Nov 2026, 18:45 GMT
- Award evaluation window
- Submission end – 12 Feb 2027
- Authority reference
ASP01.60- FTS notice number
2026/S 000-103942- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-079604Find a Tender- Contract terms summary
Invoices shall be submitted monthly in arrears for services delivered during the preceding month and itemised by school. Invoices will be accompanied by works reports for the monthly period. Where, during a monthly period, it has been identified, and agreed, that adjustments are required (in respect of service credits, additional works, errors or omissions), these will be taken account of within the invoice for the following month. The Contractor shall obtain the Trust’s prior written authorisation before undertaking any additional works. No additional works may be invoiced unless this authorisation has been obtained.
- Risks
The Contractor shall plan for the mobilisation and implementation of this Contract to provide a smooth transition and delivery to meet the contract start date. The Contractor shall identify risks to the service delivery and provide appropriate planning and risk mitigation to ensure robust delivery of the Service.
How to participate & submission route
Official notice Submit via EU-Supply (CTM)- Requests to participate (first stage)
- —
- Tender submission deadline
- 16 Dec 2026, 12:00 GMT
- Clarification deadline
- 2 Dec 2026
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
2 Nov 2026 → 15 Feb 2027 · 5 dates- Tender notice published7h ago2 Nov 2026, 18:45 GMT
- Today3 Nov 2026
- Clarification questions byin 28 days2 Dec 2026
- Submission deadlinein 43 days16 Dec 2026, 12:00 GMT
- Award decision expected byin 101 days12 Feb 2027, 23:59 GMT
- Contract startsin 103 days15 Feb 2027
Notice history
1 event · 1 release on Find a Tender- Tender notice published2 Nov 2026, 18:45 GMTUK4
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- PHP Law LLPProcess contact pointProcuring entityProcurement consultant
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender