Official UK procurement notice
Ash dieback survey project (East Lothian)
Authority: East Lothian Council (Local council)
What is being bought
Published requirement descriptionEast Lothian Council is seeking an external contractor to undertake a survey on our behalf of ash trees alongside East Lothian’s public roads network for which the Council as Roads Authority is responsible (1072.6 km).
The purpose of the survey is to identify and map all ash trees alongside the roads network which may present a potential risk; to obtain information on each ash tree by assessing the presence and stage of Ash Dieback tree disease; to make assessments of the risk posed by individual diseased ash trees; and to make recommendations to the Council on the interventions and the urgency of action required.
CPV: Agricultural, forestry, horticultural, aquacultural and apicultural services · Forestry services · Services incidental to forestry
The lotProcurement structure
single lot · no lot value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 40
- Price: 60
- Economic & financial standing
It is a requirement that tenderers financial standing will pass the requirements of the East Lothian Council financial health evaluation.
The tenderer must hold or commit to obtain, prior to the commencement of the Contract the following types and levels of insurance:
- Employer’s (Compulsory) Liability Insurance GBP 10m each and every claim (unless exempt)
- Public Liability Insurance GBP 5m each and every claim
-Professional Liability Insurance GBP 2m each and every claim
Minimum: The financial information will be evaluated using the East Lothian Council financial health evaluation flowchart (available in the attachments section on PCS-Tenders). The financial information provided will require to meet the following criteria. i) The ratio of total assets to … - Technical & professional ability
SPD 4C.1.2 Bidders should provide at least 1 example (up to a maximum of 3) from each local authority that the bidder has supplied the services that demonstrates experience of delivering Ash Dieback Survey Services. Examples should be from within the last 3 years.
SPD 4C.6 Bidders will be required to confirm that they and/or the service provider have the relevant education and professional qualifications set out in the minimum level(s) of standards below.
SPD 4C.10 Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the Contract. A separate SPD will require to be submitted for each subcontractor that you intend to use, prior to that subcontractor commencing any work under the Contract.
SPD 4D.1 Quality Management Procedures/ Health and Safety & Environmental Management Procedures
Due to the character limits in the notice the standard statements for the SPD selection Criteria (PCST Qualification Envelope) are available in the ITT document in the Bidders Attachments area of PCS-T.
Minimum: SPD 4C.6 It is a requirement that the Bidders hold, or can commit to obtain prior to the commencement of the Contract the following relevant educational and professional qualifications: Confirm that; The bidder holds Technical Certificate in Arboriculture or can produce equivalen…
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 15 Feb 2022, 10:35 GMT
- Last source update
- 4 May 2022, 15:00 BST
- Award evaluation window
- 30 May 2022 – …
- Authority reference
ELC-22-2684- FTS notice number
2022/S 000-011526- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-031739Find a Tender
- Performance terms
This service will be subject to East Lothian's Terms and Conditions.
The Service Provider will enter into a Data Sharing Agreement with East Lothian Council.
Publisher note: Tenderers must meet selection criteria with regard to relevant experience and capability, insurance levels, financial standing and quality systems. Full details of the selection criteria are included in the tender documents. Bidder will also be required to hold TreeSmart Tree Management Software from Kaarbon Tech to report data to East Lothian Council. The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is project_21272 . For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx? Community benefits are included in this requirement. A summary of the expected community benefits has been provided as follows: The Service Provider shall engage with the Council with regard to delivering proportionate Community Benefits in relation to the Contract in terms of social, economic and environmental benefits, in order to achieve sustainability and best value from public spending, to benefit the community. The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 21272. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: There is a contractual obligation for the delivery of Community Benefits once the aggregate spend with ELC reaches 50K in any financial year. As per the Community Benefits menu attached in the CBIP folder, the Council are seeking for community benefits as part of this contract. (SC Ref:692183)
How it was run
Official notice- Submission deadline
- 30 May 2022, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 30 May 2022, 12:00 BST
Timeline
2 May 2022 → 30 May 2022 · 4 dates- Next notice expected2 May 2022, 00:00 BST
- Notice published4 May 2022, 15:00 BST
- Submission deadline30 May 2022, 12:00 BST
- Bids opened30 May 2022, 12:00 BST
Notice history
3 events · 2 releases on Find a Tender · since 4 May 2022- Status changed to active4 May 2022, 15:00 BST
- Procurement method changed4 May 2022, 15:00 BST
- Deadline published: 30 May 2022, 12:00 BST4 May 2022, 15:00 BST
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sheriff CourtReview body
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.