Find a TenderAwardedContract details notice

Published 24 Mar 2025, 15:26 GMT

Official UK procurement notice

ASC24089 Deprivation of Liberty Safeguards (DoLS) Out of County Cases

Official notice

Authority: Worcestershire County Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdLight touch regimeSME suitableVCSE suitable

Sectors: Health & Social Care (85) Delivery: Delivery location not published

Published estimate£500,000≈ £167k / year · £600,000 inc. VAT11.5% below published estimate

Submissions closed 11 Jun 2025awarded 21 Jul 2025

Awarded to FLEX360 LTD

Contract term 3 yrsends 31 Aug 2028 · up to 31 Aug 2030 with extensions · starts 1 Sept 2025

What is being bought

Published requirement description

Worcestershire County Council (“the Council”) has appointed a lead supplier to manage Deprivation of Liberty Safeguards (DoLS) out of county cases.

The Council anticipates that approximately 150 out of county DoLS cases from across England and Wales would have to be completed and submitted to the DoLS team per annum. The Council will send the cases to the Supplier as the referrals are received. It would be expected that the completed cases would be sent back to the Council as soon as they are completed. These should take approximately 1 week (7 days) to be returned to the Council and should not take more than 4 weeks (28 days) to be returned.

CPV: Health and social work services · Social work and related services

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 3 yrsSMEVCSEPublished value£500,000

Contract period: 1 Sept 2025 – 31 Aug 2028 (3 yrs) · up to 31 Aug 2030 with extensionsValue: £500,000 exc. VAT · £600,000 inc. VAT

Eligibility: SME eligibleVCSE eligible

Extensions: Possibility to extend for 12 months + 12 months until 31 August 2030.

85000000 Health and social work services 85300000 Social work and related services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Lot awarding rule: All information can be found on the Council's e-Portal, In-Tend: https://www.in-tendhost.co.uk/worcestershire/aspx/Home You must be registered, logged in and express interest and opt in to be able to see the documents and submit an application.

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - open competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Below threshold
Regulatory regime: Light touch regime
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 24 Mar 2025, 15:26 GMT
Last source update: 22 Aug 2025, 12:46 BST
Authority reference: ASC24089
FTS notice number: 2025/S 000-019019
Latest notice: Contract details notice (UK7)
Classification (CPV): Health and social work servicesSocial work and related services
Delivery area: Not published
Official registry OCID: ocds-h6vhtk-04f805 Find a Tender

How it was run

Official notice

Run through: In-tend · Who buys & how to bid on In-tend

Supplier login requiredElectronic submission allowed

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Submission deadline: 11 Jun 2025, 16:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed

Detailed submission instructions & authority contactsFrom official release

The Council's e-Portal, In-Tend: www.in-tendhost.co.uk/worcestershire/aspx/… ↗

You must be registered, logged in and express interest and opt in to be able to see the documents and submit an application.

Timeline

24 Mar 2025 → 1 Sept 2025 · 7 dates

Planning notice published
24 Mar 2025, 15:26 GMT
Market engagement
8 Apr 2025, 00:59 BST
Suppliers must complete a market testing questionnaire and return it either via In-tend (the Council's e-Procurement system), either via email. In order to complete it via In-tend, suppliers must first be logged into the system, then search for the project by the ASC24089 reference, "Express Interest" to unlock the "Preliminary Market Engagement" tab. That will make the questionnaire visible to complete. For suppliers who prefer returning it via email, a Word version is available for download on the project page, in the Clarifications tab.
Next notice expected
6 May 2025, 00:59 BST
Tender notice published
6 May 2025, 11:10 BST
Submission deadline
11 Jun 2025, 16:00 BST
Latest notice published
22 Aug 2025, 12:46 BST
Contract starts
1 Sept 2025, 00:00 BST

Notice history

11 events · 5 releases on Find a Tender · since 24 Mar 2025

Preliminary market engagement notice published
24 Mar 2025, 15:26 GMT
UK2
Tender notice published
6 May 2025, 11:10 BST
UK4
Status changed to active
6 May 2025, 11:10 BST
Procurement method changed
6 May 2025, 11:10 BST
Deadline published: 11 Jun 2025, 17:00 BST
6 May 2025, 11:10 BST
Tender notice published
13 May 2025, 14:11 BST
UK4
Deadline moved to 11 Jun 2025, 16:00 BST
13 May 2025, 14:11 BST
+0 days · was 11 Jun 2025, 17:00 BST
Contract award notice published
23 Jul 2025, 20:23 BST
UK6
Status changed to complete
23 Jul 2025, 20:23 BST
Contract signature expected
12 Aug 2025, 00:59 BST
scheduled
Contract details notice published
22 Aug 2025, 12:46 BST
UK7

Routine re-releases (5)

2025-05: 1 release · 6 May 2025
2025-03: 1 release · 24 Mar 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £442,5001 award exc. VAT

Bids received 1

Named bidders 1published on the award notice

Contracts signed 1latest 21 Aug 2025

Awarded to	Value	Date	Status
FLEX360 LTD1 Sept 2025 – 1 Sept 2028 · up to 1 Sept 2030Extensions: Possibility to extend for a further two years: 2 x 12 months.	£442,500	21 Jul 2025	Awarded

Contracts

ASC24089 Deprivation of Liberty Safeguards (DoLS) Out of County Cases · FLEX360 LTD
Signed
21 Aug 2025
Value
£442,500
Period
1 Sept 2025 – 31 Aug 2028 · up to 31 Aug 2030 with extensions
Status
active
Extensions
Possibility to extend for a further two years: 2 x 12 months.

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1final-stage tenders · 8 at stage one	0	0	—

Who bid

wonFLEX360 LTD · East of England

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

Worcestershire County Council

Contracting authorityPublic authority - sub-central government GB-PPON: PRPQ-4584-WLPQ County Hall, Spetchley Road, Worcester, West Midlands, WR5 2NPContact name, email

Bidders & participating suppliers

2 commercial parties on the notice

FLEX360 LTDAwarded supplierGB-PPON: PDYX-3961-PNJD Stag House, 1st Floor South Suite, Old London Road, Hertford, East of England, SG13 7LAContact email
Flex360 LTDAwarded supplierGB-COH: 11705328 1st Floor South Suite, Old London Road, Hertford , East of England, SG13 7LAContact email, phone

Official documents & specifications (5)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender22 Aug 2025, 12:46 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender23 Jul 2025, 20:23 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender13 May 2025, 14:11 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender6 May 2025, 11:10 BST
Preliminary market engagement notice planningPreliminary market engagement noticeUK2Preliminary market engagement notice on Find a Tender24 Mar 2025, 15:26 GMT