Arborist Services · UK public procurement notice

It is a prerequisite for any company that wishes to be considered for the contract that they are an Arboricultural Association Approved Contractor. This will be verified by HFS via the ARB website.

SPD Question 4B.5.1b

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

Employers Liability Insurance = 5m GBP

4B.5.2

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

Public Liability Insurance = 2m GBP

4B.6

The bidder’s company name and registration number will be used to obtain a financial risk assessment report from Dun & Bradstreet. Only companies, that are deemed to be financially stable by RCH’s Finance Department, on the strength of their financial report will be eligible to be a party to the contract. It is the tenderers responsibility to ensure that the information held by Dun & Bradstreet is up to date at the time of submission. If you prefer to have this assessment carried out in respect of a guarantor, such as an ultimate parent body, then you may elect for this option and details of the guarantor should be provided. Bidders should provide their company registration number in the space provided in the SPD.

SPD Question 4C.1

Provide three examples of the successful delivery of contracts that are close in nature and scope to HFS’s requirement. Bidders require to describe the scope of the contracts, what their responsibilities are / were, what the scale of the contract was, and how they have performed within the contract. Bidders are required to provide written references, with their tender response, from two of the three clients listed. The references should provide a summary of the works undertaken and indicate the client’s own satisfaction levels with the quality of service they received (Pass/Fail)

SPD Question 4C.2

Bidders are required to provide details of the available pool of on-site Tree Surgeons / Arborists (not management staff) who will be involved in performing the contract in the event of a successful bid. This should include staff numbers, and information in relation to the staff members core skills, qualifications, accreditations, experience and competency. (Pass/Fail)

SPD Question 4C.4

If bidders intend to use a supply chain to deliver the contract they should confirm they have robust systems in place to ensure they pay subcontractors through the supply chain promptly and effectively, and will be able to evidence if requested:

a) their standard payment terms

b) ≥95% of all supply chain invoices being paid on time in the last financial year

If the bidder is unable to confirm (b) they must provide an improvement plan, signed by their Director, which improves the p…